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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Manager, Student Advising

Reports to: Designated Supervisor

UW Job Code: 3026

UW Job Family: 34

SOC Code: 21-1012

Pay Grade: 22

Date: July 01, 2004

Job Purpose:

Manage the operational, financial, and personnel functions of a designated unit; manage, coordinate, develop and implement a comprehensive advising program for University of Wyoming students. 

Minimum Qualifications

Education:

Master's Degree in Psychology, Counseling, Counselor Education, Student Personnel, or a related field

Experience:

2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

  • Some positions may require a Wyoming State Counselor License.

Knowledge, Skills, and Abilities

Knowledge of:

  • University, state and federal policies, procedures and regulations.
  • University curriculum, techniques and methods for student advising.
  • Academic standards governing student probation, suspension, and/or expulsion.
  • Admissions standards.
  • Student recruitment and retention issues.
  • Applicable legislation, standards, policies, and procedures within specialty area.
  • Academic advisement procedures.
  • Staff hiring procedures.
  • Peer counseling/tutoring processes and methods.
  • Budgeting, cost estimating, and fiscal management principles.
  • Job recruiting strategies, public relations, and marketing.
  • University programs and departments.
  • Project coordination, assessment, goals and strategy.
  • Academic counseling regulations, processes, procedures, and assessment.
  • Workshop, orientation, and program development, implementation, supervision, and assessment.
  • Problem solving techniques and practices.
  • On-line resources for academic and career information.

Skills and Abilities to:

  • Manage budgets, plan project coordination, assessment, goals and strategies.
  • Effectively manage time and set priorities.
  • Interpret and analyze documents, course prerequisites, certification, and/or curriculum/graduation requirements.
  • Interpret, adapt, and apply guidelines and procedures.
  • Develop, plan, and implement short- and long-range goals.
  • Foster a cooperative work environment.
  • Work effectively with a wide range of constituencies in a diverse community with strong interpersonal and communication skills.
  • Design and implement systems necessary to collect, maintain, and analyze data.
  • Maintain records.
  • Make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Examine and reengineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Use computers, preferably in a PC, Windows-based operating environment.
  • Communicate effectively, both orally and in writing.
  • Access and interpret individual client needs and to make appropriate referrals to internal or external sources.
  • Coordinate material for and teach basic University course.
  • Travel from location to location.

Characteristc Duties and Responsibilities

Essential Functions:

Supervise program staff including hiring, training, and evaluation; develop and administer program budget allocation and expenditures.

Manage, coordinate, develop and implement a comprehensive advising program for University of Wyoming students to include areas such as academic advising, career advising, job referrals, internships, cooperative education opportunities, and summer employment.

Administer and develop program goals and objectives; apply and ensure compliance with University advising regulations and procedures.

Provide direct assistance to students through advising; conduct follow-up sessions, as necessary; provide information to student organizations, classes, parents and others through workshops, orientations, and other formats.

Serve as liaison, establish and develop effective relationships with students, faculty, department heads, deans, and others, both on- and off-campus; integrate faculty advising into overall program concept.

Negotiate solutions to complex problems; deal with difficult situations and people.

Write, edit or select informational materials for assigned program.

Provide instruction in the use of on-line resources for academic and career information; explain University of Wyoming programs of study and resources.

Supplemental Functions:

Keep up to date on any new or changed policies, procedures, or laws impacting advising and train support staff on same.

Some positions may provide training to campus staff, peer advisors and/or interns in advising functions.

Coordinate sections of the University Studies course; may plan and teach one section of this course annually.

Participate on university committees.

Assist with special projects. 

Working Conditions:

No major sources of discomfort; standard office environment. Travel may be required; occasional exposure to weather or traveling hazards.

Distinguishing Features:

Credentials Analyst/Academic Advisor under limited supervision evaluates academic records of University of Wyoming students to validate college course credits. Provides academic advising, as directed. Provides routine answers to advising questions. Typically has limited authority for independent judgment and decision making. 

Coordinator, Student Advising: under very limited supervision coordinates and provides career and/or academic advising functions within assigned department for University of Wyoming students.  This level is typically responsible for advisement to students with academic and/or career challenges.  Provides assistance with program goals and objectives, as directed.

Coordinator, Senior, Student Advising: at the college level, independently coordinates and provides career and/or academic advising functions for University of Wyoming students.  Typically responsible for review and approval of student forms, providing information through workshops and orientations, writing and updating informational materials for the college, and advisement to students with academic and/or career challenges.

Manager, Student Advising independently manages the operational, financial, and personnel functions for a designated college. Manages, coordinates, develops and implements a comprehensive advising program for University of Wyoming Students.

Assistant Director, Center for Advising and Career Services assists the Director in the administration of the Center for Advising and Career Services. Acts of behalf of the Director. Develops and administers department goals and objectives relating directly to academic and career advising of students.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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