Employees Human Resources - Classification Compensation
This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Manager, University Procurement Services
Reports to: Designated Supervisor
UW Job Code: 3747
UW Job Family: 31
SOC Code: 11-3061
Pay Grade: 24
Date: July 01, 2008
Manages the operational, financial, and personnel functions of the University Procurement Services and Shipping and Receiving Departments.
Education: Bachelor's Degree
Experience: 4 years work-related experience
Required Licensure, Certification, Registration, or Other Requirements: None
Knowledge, Skills, and Abilities
- Federal, state and University regulations concerning purchasing, shipping and receiving.
- Bid document preparation and layout standards.
- Contracting processes and associated local, state, federal and other regulations.
- Computerized accounting systems.
- Budgeting processes and procedures.
- Problem/conflict resolution practices and methods.
- Financial and accounting principles and procedures as related to purchasing services.
- Accounts payable practices and procedures.
- Organizational structure, workflow, and operating procedures.
- Customer service standards and procedures.
- Financial/business analysis techniques.
- Contract law.
- Faculty and/or staff hiring procedures.
Skills and Abilities to:
- Effectively communicate, both orally and in writing.
- Interpret and analyze financial documents.
- Maintain and organize accurate and detailed records.
- Review invoices, bills, etc. for accuracy and completeness.
- Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
- Use personal computers and related software applications.
- Examine and reengineer operations and procedures, formulate policy an develop and implement new strategies and procedures.
- Perform complex tasks and to prioritize multiple projects.
- Foster a cooperative work environment.
- Use independent judgment and manage and impart confidential information.
- Work effectively with a wide range of constituencies in a diverse community.
- Negotiate effectively.
- Develop employees and manage performance.
- Resolve customer complaints and concerns.
- Evaluate procurement bids in accordance with established criteria.
- Organize resources and establish priorities.
- Prepare formal procurement solicitations in compliance with University business policies and state regulations.
- Make administrative/procedural decisions and judgments.
- Prepare bids, requests for quotes, and proposals in compliance with University business policies and state regulations.
- Develop, plan, and implement short- and long-range goals.
- Assess contract compliance and product/service quality.
- Develop and maintain recordkeeping systems and procedures.
Characteristc Duties and Responsibilities
Hire, train, supervise, and evaluate support staff.
Administer University purchasing regulations and procedures; ensure compliance with state and federal regulations as they pertain to University Procurement Services and Shipping and Receiving.
Negotiate solutions to complex procurement and shipping problems, seeking a win-win solution.
Prepare budget recommendations and monitor expenditures of the University Procurement Services and Shipping and Receiving Departments.
Establish and develop effective relationships with vendors and suppliers.
Assist departments in establishing product specifications and prepare bidding procedures.
Compile information and submit federal reports concerning minority- and women-owned procurement activity.
Keep abreast of federal and state purchasing regulations.
Perform duties of support staff when necessary.
No major sources of discomfort, standard office environment; occasional travel may be required.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.