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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Museum Registrar

Reports to: Designated Supervisor

UW Job Code: 3293

UW Job Family: 3D

SOC Code: 25-4013

Pay Grade: 23

Date: September 01, 2008

Job Purpose:

Manage, organize, and maintain the Art Museum Collections including developing regulations, managing records, legal documents and contracts, files, and retrieval systems associated with Art Museum acquisitions, loans, gifts, accessions, de-accessions, packing, shipping, customs, inventory, insurance, and storage; supervise student and part-time assistants and supervise special projects. This position reports to Curator, Collections.

Minimum Qualifications


Bachelor's Degree


2 years of registration experience in an accredited museum

Required Licensure, Certification, Registration, or Other Requirements:

Valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:

  • Accepted museum and registration practices, art handling and preventative conservation methods.
  • Accessioning, cataloging, and inventory methods and techniques.
  • Strong organizational methods and procedures.
  • Effective communication methods, both orally and in writing.
  • Multitasking, setting priorities, and detail orientation methods and techniques.
  • Multiple project and time management methods.
  • Computer system(s), software, and programs related to museum collections, such as PastPerfect database recordkeeping; Windows XP; Microsoft Office Suite; and Photoshop or similar software applications.
  • Legal contracts and documents used for art collections.
  • Shipping costs and methods, both nationally and internationally.
  • Insurance policy development and insurance claims for art collections.
  • Writing methods, both technical and general for art collections, legal documentation, insurance documents, correspondence, or reports.
  • Customer service methods and conflict resolution.
  • Training and supervision methods and practices.

Skills and Abilities to:

  • Organize and maintain inventory of art collections, including accessioning, de-accessioning, processing gifts and loans.
  • Provide accurate recordkeeping of art collections pieces including traveling exhibition pieces.
  • Manage detailed collection inventory, including preservative conservation methods.
  • Use database records management system, as well as Microsoft Office Suite and PhotoShop.
  • Create correspondence, legal documents, and contracts, as well as completing insurance forms and dealing with insurance agencies for resolution of damages or shipping concerns.
  • Process shipping and handling for art collection pieces, both nationally and internationally.
  • Write reports and procedure manuals.
  • Adhere to proper art handling and preservative conservation methods.
  • Provide strong organization, detail orientation of work, multi-tasking skills.
  • Supervise and train assigned part-time employees, interns, work study students.
  • Provide proper packing, crating and shipping arrangements.
  • Communicate effectively, both orally and in writing.
  • Effectively present information and respond to requests for information appropriately.
  • Work with a diverse community.
  • Participate as a team member.

Characteristc Duties and Responsibilities

Essential Functions:

Manage and implement all aspects of permanent collection records and safe-keeping, includin database, records and files (donor correspondence, loan contracts, gift records, photographic records and imaging, condition reports, location records, exhibition history, and conservation records.

Coordinate all aspects of object loans, shipping, insurance, and receiving of artwork on loan and/or from the collection for the museum's approximately 20 exhibitions annually, including incoming/outgoing condition reports, photographic records, object information, location records, and other documentation as necessary.

Develop regulations and manage efficient storage methods to ensure safety and security of artwork; plan and implement routine and regular collections inventory; maintain Facility Reports.

Prepare legal contracts for loans, gifts, and purchases of artwork ad process through UW offices as appropriate for institutional approval.

Manage and implement the Touring Exhibition Service, an outreach program that rotates up to 8 exhibitions of original art throughout Wyoming and surrounding regions.

Train and supervise part-time employees, interns, and work study students in art handling, processing, packing, shipping, condition reports, and database recordkeeping.

Facilitate access to collection objects as original resource material for UW students, faculty, and scholars.

Develop and manage departmental budget.

Supplemental Functions:

Monitor storage area access and maintain multipurpose room schedule.

Archive all press, promotion, and museum publications.

Maintain inventory and periodic condition report on artwork on loan to UW President.

Other responsibilities as assigned at the request of the Director and/or Curator, Collections

Working Conditions:

Indoor Art Museum/office environment. Exposed to dust, airborne particles, vapors or other hazards associated with art collections and conservation of materials and art mediums; work in confined storage areas.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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