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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Office Assistant, Senior

Reports to: Designated Supervisor

UW Job Code: 4210

UW Job Family: 42

SOC Code: 43-9061

Pay Grade: 14

Date: July 01, 2006

Job Purpose:

Performs general office support tasks including basic data entry, light bookkeeping, scheduling and/or reception duties.

Minimum Qualifications

Education:

High School Diploma or GED

Experience:

2 years of progressively responsible work experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic and routine computer programs and software in use in the department or area.
  • Basic and routine records maintenance.
  • Basic and routine scheduling techniques.
  • Basic and routine reception techniques.
  • Basic and routine office management principles and practices.
  • Basic finance, accounting, budgeting, and cost control procedures.
  • Supplies, equipment, and/or services ordering and inventory control.
  • Basic and routine laws, regulations, methods, and techniques in the area of specialty.
  • Basic and routine Html, web page creation, and web site maintenance.
  • University rules and procedures for forms processing.
  • Organizational structure, workflow, and operating procedures.

Skills and Abilities to:

  • File alphabetically or numerically.
  • Perform basic and routine mathematical calculations (addition, subtraction, multiplication and division).
  • Perform basic and routine records maintenance.
  • Create, compose, and edit basic and routine written materials.
  • Maintain calendars and schedule appointments.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Train assigned staff including organizing, prioritizing, and scheduling work assignments.
  • Perform entry-level research.
  • Analyze and solve basic and routine problems.
  • Develop and maintain basic and routine recordkeeping systems and procedures.
  • Develop and maintain websites.
  • Use a personal computer and associated software in use in the department or area.
  • Interpret university policies and procedures.
  • Perform basic and routine bookkeeping procedures.
  • Perform receptionist duties.
  • Prepare and print basic and routine correspondence, and mailing lists.
  • Coordinate and organize meetings and special events.
  • Record and transcribe meeting minutes.
  • Work as a team member and foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Perform basic office support tasks under general supervision.  Compose correspondence and serve as an internal resource in college or department.

Perform light bookkeeping duties which may include:  balancing counts and preparing routine financial reports; typing or preparing appropriate forms (purchase orders, vouchers, IDRs).   Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor.

Provide data entry; modify or correct designated information on the mainframe; retrieve data using pre-written programs or requiring minor program modifications; schedule, monitor and correct computer printout reports; assist in maintaining accurate and regularly run computer generated reports.

Set up and use a variety of specialized typing formats; type detailed and/or technical data.

Perform customer relations receptionist duties, screen calls and individuals, and make appointments.

Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure.

Provide resolution to forms processing problems.

Maintain complex hard copy and/or computer filing systems including creating, editing, and purging information according to University, state and federal regulations.

Schedule meetings and room arrangements for conferences, seminars, workshops, or special functions including choice of menu items, room reservations, and arranging for equipment such as overhead projectors, video equipment or sound systems; make travel reservations and prepare travel vouchers.

Working Conditions:

No major sources of discomfort; standard office environment. Regular exposure to video terminal displays.

Distinguishing Features:

Office Assistant functions under direct supervision; emphasis is on performance of basic clerical and office support duties for which procedures and specific directions are readily available.  May performs basic mathematical calculations.  Performs basic records maintenance and may perform basic reception and/or data entry duties.

Office Assistant, Senior functions under general supervision; emphasis is on performance of basic and routine clerical and other office support duties. Performs word-processing, provides data entry and information modification, and may perform standard bookkeeping functions. Schedules meetings and makes room arrangements for conferences, seminars, and workshops and or take minutes.

Office Associate functions under limited supervision; emphasis is on administrative/management support duties. Performs clerical and office support duties. Analyzes data and information, and prepares related reports.  Performs accounting and assists with the budget planning. As directed assists with special projects, researching problems and providing problem resolution. Oversees office functions and may supervise support staff.

Office Associate, Senior functions under very limited supervision; independently makes decisions which substantially impact operations within and outside designated unit/program. Performs problem resolution, and provides interpretations and advice to supervisor.  Participates in fiscal planning activities; determines or revises policies, systems, methods and procedures. Analyzes and provides interpretation of complex statistical data.  Oversees office functions and supervises support staff. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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