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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Office Assistant

Reports to: Designated Supervisor

UW Job Code: 4209

UW Job Family: 41

SOC Code: 43-4171

Pay Grade: 12

Date: July 01, 2006

Job Purpose:

Performs basic, entry level, routine clerical duties.

Minimum Qualifications

Education:

High School Diploma or GED

Experience:

None

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic computer programs and software in use in the department or area.
  • Basic records maintenance.
  • Basic scheduling techniques.
  • Basic reception techniques.
  • Basic finance, accounting, budgeting, and cost control procedures.
  • Supplies, equipment, and/or services ordering and inventory control

Skills and Abilities to:

  • File alphabetically or numerically.
  • Perform basic mathematical calculations (addition, subtraction, multiplication and division).
  • Maintain strict confidentiality.
  • Perform basic records maintenance.
  • Create, compose, and edit basic written materials.
  • Maintain calendars and schedule appointments.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Analyze and solve basic problems.
  • Develop and maintain basic recordkeeping systems and procedures.
  • Use a personal computer and associated software in use in the department or area.
  • Perform receptionist duties.
  • Prepare and print basic and routine correspondence, and mailing lists.
  • Coordinate and organize basic meetings and special events.
  • Work as a team member and foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Perform basic reception duties:  Answer telephone, take and transfer messages; screen individuals and calls; refer to appropriate source and/or schedule appointments; answers standard questions, those requiring significant interpretation are referred, as directed, to the appropriate source.

Perform basic records maintenance:  Perform routine record keeping; compile, search, number and purge information, documents and/or equipment according to established rules and procedures.

Perform basic typing or word processing; edit data for accuracy, make necessary corrections, and perform basic data entry.

Operate photocopier, fax and associated office machines.

May sort mail, assist with bulk mailing projects; sort, deliver or pick up printed matter for distribution.

Perform basic math calculations (addition, subtraction, multiplication and division); initiate requisitions, vouchers, and purchase orders; ensure mathematical, accounting classification and coding accuracy; receive cash payments; make deposits.

Perform employee or data information verification according to established guidelines.

May assist with scheduling basic meetings and room/equipment arrangements for conferences, seminars, workshops or special events. 

Working Conditions:

No major sources of discomfort, standard office environment. Regular exposure to video terminal displays.

Distinguishing Features:

Office Assistant functions under direct supervision; emphasis is on performance of basic clerical and office support duties for which procedures and specific directions are readily available.  May performs basic mathematical calculations.  Performs basic records maintenance and may perform basic reception and/or data entry duties.

Office Assistant, Senior functions under general supervision; emphasis is on performance of basic and routine clerical and other office support duties. Performs word-processing, provides data entry and information modification, and may perform standard bookkeeping functions. Schedules meetings and makes room arrangements for conferences, seminars, and workshops and or take minutes.

Office Associate functions under limited supervision; emphasis is on administrative/management support duties. Performs clerical and office support duties. Analyzes data and information, and prepares related reports.  Performs accounting and assists with the budget planning. As directed assists with special projects, researching problems and providing problem resolution. Oversees office functions and may supervise support staff.

Office Associate, Senior functions under very limited supervision; independently makes decisions which substantially impact operations within and outside designated unit/program. Performs problem resolution, and provides interpretations and advice to supervisor.  Participates in fiscal planning activities; determines or revises policies, systems, methods and procedures. Analyzes and provides interpretation of complex statistical data.  Oversees office functions and supervises support staff. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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