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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Payroll Specialist

Reports to: Designated Supervisor

UW Job Code: 3083

UW Job Family: 33

SOC Code: 43-3051

Pay Grade: 18

Date: December 02, 2005

Job Purpose:

Under general supervision, assist all employees, departments, and outside agencies regarding specific and detailed payroll questions and concerns. Assist the Payroll Manager and Assistant Manager with monthly payroll processing and balancing of accounts.

Minimum Qualifications


Associate Degree


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Purposes, principles, terminology, and practices employed in payroll administration.
  • Local and state law, procedures, and policies as they relate to the mission of the department.
  • University of Wyoming payroll policies and procedures.
  • The preparation and interpretation of fiscal, statistical, technical, and narrative reports regarding department financial activities.
  • State and federal tax regulations and reporting requirements as relevant to the functions of the department.
  • HRMS or similar payroll software.
  • Payroll aspects of employee benefits policies, procedures, and reporting requirements.
  • Accounting policies and procedures.
  • Principles and techniques involved in payroll preparation, monitoring and control.
  • Principles and procedures of payroll record-keeping and filing.

Skills and Abilities to:

  • Use personal computers and related software applications.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Organize resources and establish priorities.
  • Process computer data and to format and generate reports.
  • Foster a cooperative work environment.
  • Make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions.
  • Utilize automated payroll and/or human resources information systems.
  • Identify, analyze, and resolve complex, multifaceted payroll problems and developmental issues.
  • Effectively manage time and schedules.
  • Verify data input and correct errors.
  • Maintain confidentiality of records and information.

Characteristc Duties and Responsibilities

Essential Functions:

Provide assistance and services to departments and outside agencies as related to payroll and salary issues; interpret and explain payroll operations to departments as needed; complete employment verifications as requested by outside agencies.
Interpret and communicate state, federal, and university policies regarding payroll records, maintenance and application.
Process all IRS and court orders, including child support, tax levies, student loan garnishments, and county/district court orders; act as a resource for updated laws and regulations regarding state and federal withholding orders.
Act as a resource for employees with specific payroll questions regarding salary and deductions; provide income calculations based on individual tax status and pre-and post- tax voluntary deductions.
Assist with the processing of monthly payrolls by maintaining and balancing voluntary deductions and liability accounts; complete all journal entries and payment requests; provide remittance information and payments to departments.
Assist the Assistant Manager with the receipt, sorting, data entry, and processing of expenditure corrections.
Create manual checks and voids of previous payments; determine the need for exception checks, complete data entry, balance, and provide documentation.

Supplemental Functions:

Assist departments with time entry exceptions; run reports and queries to remedy inconsistencies.
Post payroll deadlines, pay dates, graduate student payment schedules, and calendars.
Assist, as needed, with departmental trainings on HRMS and payroll processes. 

Working Conditions:

No major sources of discomfort, standard office environment; regular exposure to video terminal displays.  

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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