This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Reports to: Designated Supervisor
UW Job Code: 4009
UW Job Family: 42
SOC Code: 43-3061
Pay Grade: 15
Date: January 01, 2008
Provide administrative support for two buyers, Assistant University Procurement Services Manager and University Procurement Services Manager; prepare bids; maintain budgetary accounts, data entry of requisitions, process p-card information, greet customers, and assist departments with related questions or problems.
Data entry of all university purchase requisitions into financial software which includes requester, shipping and billing information, vendor, budgetary data, product information, pricing and special instructions.
Prepare bid documents for mailing or faxing for two buyers, Assistant University Procurement Services Manager and University Procurement Services Manager.
Coordinate University Procurement card process such as: notify potential cardholders of upcoming trainings; order new cards weekly from the bank provider; create cardholder profile in financial software; process card information received from bank provider financial software, prepare cardholder support documentation; notify reconcilers of cardholder information enabling them to reconcile monthly transactions for department cardholders; update renewal card information and notify reconcilers for pickup of card; and send card cancellation letters to cardholders.
Provide customer services such as receive incoming calls; greet and assist walk-in customers; train and answer questions for departments on use of financial software and purchasing policies; assist vendors, faculty, staff or the general public on questions concerning requisitions, purchase orders, bids or the university in general.
No major sources of discomfort; standard office environment. Regular exposure to video terminal displays.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.