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Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Project Coordinator, Senior

Reports to: Designated Supervisor

UW Job Code: 3942

UW Job Family: 34

SOC Code: 13-1199

Pay Grade: 21

Date: July 01, 2004

Job Purpose:

Coordinates and manages the operational, financial, and personnel functions of a large and/or complex specialized project(s) for a designated department under very limited supervision.

Minimum Qualifications


Bachelor's degree in a related field


3 years work-related experience, including administration, supervision, and counseling experience

Required Licensure, Certification, Registration, or Other Requirements:

  • Valid driver's license is required for some positions
  • Some positions require licensure and/or certification as a counselor, addictions therapist, marriage and family therapist, or clinical social worker as stated in the specific position advertisement.

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic, routine and advanced computer programs and software in use in the department or area.
  • Basic, routine and advanced records maintenance.
  • Basic, routine and advanced scheduling techniques.
  • Basic, routine and advanced finance, accounting, budgeting, and cost control procedures.
  • Supplies, equipment, and/or services ordering and inventory control.
  • Student/program participant recruitment and retention issues.
  • Basic, routine and advanced student/program participant outreach services and activities.
  • Basic, routine and advanced targeted recruitment principles, procedures, and resources.
  • Basic, routine and advanced community outreach practices.
  • A variety of basic, routine and advanced recruitment/public relations strategies and techniques.
  • Applicable support organizations.
  • Support needs of population served by project.
  • Basic, routine and advanced laws, regulations, methods, and techniques in the area of specialty.
  • Basic, routine and advanced Html, web page creation, and website maintenance.
  • University rules and procedures.
  • Organizational structure, workflow, and operating procedures.
  • Project management principles, practices, techniques, and tools.
  • Human Resources concepts, practices, policies, and procedures.
  • Appropriate level academic advisement and career advising principles, procedures, and techniques.
  • Current and emerging trends in technologies, techniques, issues and approaches in area of specialty.
  • Alternative fundraising programs, methods and techniques.
  • Contracts and grants preparations and management.

Skills and Abilities to:

  • File alphabetically or numerically.
  • Perform basic, routine and advanced mathematical calculations (addition, subtraction, multiplication and division).
  • Maintain strict confidentiality.
  • Perform basic, routine and advanced records maintenance.
  • Create, compose, and edit basic, routine and advanced written materials.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Analyze and solve basic, routine and advanced problems.
  • Develop and maintain basic, routine and advance record keeping systems and procedures.
  • Develop and maintain accessible websites.
  • Use a personal computer and associated software in use in the department or area.
  • Develop and interpret university polices and procedures.
  • Develop policies, procedures, and strategies, and document and implement same.
  • Prepare and print basic, routine and advanced correspondence, and mailing lists.
  • Coordinate, organize, develop and conduct basic, routine and advanced educational programs, workshops, meetings and special events.
  • Plan community outreach projects.
  • Design, develop, and implement basic, routine and advanced recruitment plans.
  • Perform basic, routine and advanced program assessments.
  • Gather data, compile information, and prepare basic, routine and advanced reports.
  • Translate technical information for the appropriate age or grade level audience.
  • Meet deadlines and manage project timelines and priorities.
  • Develop project goals, timelines, funding and budgetary strategies.
  • Maintain effective supervisory relationships.
  • Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
  • Organize resources and establish priorities.

Characteristic Duties and Responsibilities

Essential Functions:

Coordinate and manage the administrative, financial, and personnel activities of designated large and/or complex project(s).

Develop project goals and objectives and revise as necessary; develop and implement a comprehensive plan for delivery and assessment of project objectives and goals.

Represent Wyoming or the University at grant functions, or other meetings and events, which may include reporting on projects, planning collaborations with other project professionals, and evaluating projects.

Develop recruiting and funding strategies; plan and write grant proposals; negotiate approval of grant awards; write reports on status of funded projects.

Develop project budgets; disseminate funding and monitor expenses against budget allocations.

Direct and supervise the project personnel functions including hiring, training, supervision and evaluation of staff.

Consult with faculty, counselors, staff members, and the public to assist students and/or program participants associated with the project.

Supplemental Functions:

May provide academic and/or career advising for specific project.

Represent the department on University or division/college committees, as directed.

May perform additional special assignments.

Working Conditions:

No major sources of discomfort, standard office environment. Some travel may be required.

Distinguishing Features:

Project Coordinator, Assistant works under general supervision providing assistance in the coordination of a designated project; emphasis is on conducting classes and activities, adapting class materials and promoting the assigned project. Provides assistance in evaluating services to students and/or program participants, the development of project goals and objectives, and record keeping and accountability. May provide updates to websites and writing of articles. 

Project Coordinator works under limited supervision providing coordination of a designated project; emphasis is on developing, implementing, and conducting workshops, presentations and seminars to promote the assigned project. Develops public relations campaigns, may maintain website and write articles. Provides assistance in the development of project goals and objectives, and recruiting and funding strategies. Assists with the development of project budget and writing grant proposals. Supervises designated staff.

Project Coordinator, Senior works under very limited supervision providing coordination and management of a designated project; emphasis is on development, implementation, and assessment of project goals and objectives. Provides development of recruiting and funding strategies, planning and writing grant proposals and development of project budgets. Directs and supervises designated staff.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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