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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Project Coordinator

Reports to: Designated Supervisor

UW Job Code: 3941

UW Job Family: 35

SOC Code: 13-1199

Pay Grade: 19

Date: July 01, 2004

Job Purpose:

Coordinates the operational, financial and personnel functions of a designated project under limited supervision; provides training to staff and/or program participants; assists the assigned department/division/college with other related project functions.

Minimum Qualifications


Bachelor's degree in a related field


1 year of work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

Valid driver's license is required for some positions

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic, routine and advanced computer programs and software in use in the department or area.
  • Basic, routine and advanced records maintenance.
  • Basic, routine and advanced scheduling techniques.
  • Basic, routine and advanced finance, accounting, budgeting, and cost control procedures.
  • Supplies, equipment, and/or services ordering and inventory control.
  • Student/program participant recruitment and retention issues.
  • Basic, routine and advanced student/program participant outreach services and activities.
  • Basic, routine and advanced targeted recruitment principles, procedures, and resources.
  • Basic, routine and advanced community outreach practices.
  • A variety of basic, routine and advanced recruitment/public relations strategies and technique.
  • Applicable support organizations.
  • Support needs of population served by project.
  • Basic, routine and advanced laws, regulations, methods, and techniques in the area of specialty.
  • Basic, routine and advanced Html, web page creation, and website maintenance.
  • University rules and procedures.
  • Organizational structure, workflow, and operating procedures.
  • Project management principles, practices, techniques, and tools.
  • Human Resources concepts, practices, policies, and procedures.
  • Basic and routine appropriate level academic advisement and career advising principles, procedures, and techniques.
  • Basic and routine grant writing and administration procedures.

Skills and Abilities to:

  • File alphabetically or numerically.
  • Perform basic, routine and advanced mathematical calculations (addition, subtraction, multiplication and division).
  • Maintain strict confidentiality.
  • Perform basic, routine and advanced records maintenance.
  • Create, compose, and edit basic, routine and advanced written materials.
  • Maintain calendars and schedule appointments.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Analyze and solve basic, routine and advanced problems.
  • Develop and maintain basic, routine and advanced record keeping systems and procedures.
  • Develop and maintain accessible websites.
  • Use a personal computer and associated software in use in the department or area.
  • Develop and interpret university polices and procedures.
  • Develop policies and procedures, and document same.
  • Prepare and print basic, routine and advanced correspondence and mailing lists.
  • Coordinate, organize, develop and conduct basic, routine and advanced educational programs, workshops, meetings and special events.
  • Plan community outreach projects.
  • Design, develop, and implement basic, routine and advanced recruitment plans.
  • Perform basic, routine and advanced program assessments.
  • Gather data, compile information, and prepare basic, routine and advanced reports.
  • Translate technical information for the appropriate age or grade level audience.
  • Meet deadlines and manage project timelines and priorities.
  • Develop project goals, timelines, funding and budgetary strategies.
  • Maintain effective supervisory relationships
  • Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
  • Organize resources and establish priorities.
  • Perform academic and or career advising.
  • Work as a team member and foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Coordinates the administrative, financial and personnel activities of designated project.

Develop, implement, and conduct workshops, presentations, and seminars to promote the project, as well as classes and activities based on project materials including consulting with program participants to determine needs, locating materials, and adapting materials to appropriate grade or teaching level.

Represent Wyoming or the University at grant functions, or other meetings and events, which may include reporting on projects, planning collaborations with other project professionals, and evaluating projects.

Develop public relations campaign to promote assigned project; may develop and maintain website; write articles for newsletter(s) or other publications.

Assist in developing project goals and objectives and revising as necessary; assist in developing and implementing a comprehensive plan for delivery and assessment of meeting project objectives and goals.

Assist in developing recruiting and funding strategies; may assist in planning and writing grant proposals; write reports on status of funded projects.

Assist in developing project budget recommendations, disseminating funding and monitoring expenses against budget allocations.

Supervise project support staff including hiring, training, evaluation, and discipline.

Some position may supervise designated staff and operations located in regional offices.

Consult, as directed, with faculty, counselors, other staff members and the public to assist students and/or program participants associated with the project.

Supplemental Functions:

May provide academic and/or career advising, as directed, for specific project.

May serve as representative for the department on University or division/ college committees, as directed.

May perform additional special assignments.

Working Conditions:

No major sources of discomfort, standard office environment. Some travel may be required.

Distinguishing Features:

Project Coordinator, Assistant works under general supervision providing assistance in the coordination of a designated project; emphasis is on conducting classes and activities, adapting class materials and promoting the assigned project. Provides assistance in evaluating services to students and/or program participants, the development of project goals and objectives, and record keeping and accountability. May provide updates to websites and writing of articles. 

Project Coordinator works under limited supervision providing coordination of a designated project; emphasis is on developing, implementing, and conducting workshops, presentations and seminars to promote the assigned project. Develops public relations campaigns, may maintain website and write articles. Provides assistance in the development of project goals and objectives, and recruiting and funding strategies. Assists with the development of project budget and writing grant proposals. Supervises designated staff.

Project Coordinator, Senior works under very limited supervision providing coordination and management of a designated project; emphasis is on development, implementation, and assessment of project goals and objectives. Provides development of recruiting and funding strategies, planning and writing grant proposals and development of project budgets. Directs and supervises designated staff.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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