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Classification Description|Employees Human Resources - Classification Compensation

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Staff Assistant, Executive

Reports to: Designated Supervisor

UW Job Code: 3954

UW Job Family: 31

SOC Code: 43-6011

Pay Grade: 21

Date: August 20, 2010

Job Purpose:

Provides, under very limited supervision, senior-level leadership including planning, developing and completing short- and long-term projects for designated area, managing personnel, financial and/or operational responsibilities independently as delegated, participating in making or revising policy, researching and writing executive reports exemplifying supervisor's or project's position.

Minimum Qualifications

Education:

Bachelor's degree in related field

Experience:

Four years of related progressively responsible public relations experience, or an equivalent combination of education and experience.

Required Licensure, Certification, Registration, or Other Requirements:

None

Knowledge, Skills, and Abilities

Knowledge of:

Knowledge of University policies, procedures and regulations.

Knowledge of applicable state and federal regulations including Human Resources laws.

Senior-level project design, organization and supervisory skills.

Ability to set project goals and meet multiple, conflicting project deadlines.

Discretionary authority to make informed decisions, mediate/negotiate and resolve conflict situations concerning personnel or assigned project issues.

Excellent communication and interpersonal skills.

Skills and Abilities to:

Knowledge of University policies, procedures and regulations.

Knowledge of applicable state and federal regulations including Human Resources laws.

Senior-level project design, organization and supervisory skills.

Ability to set project goals and meet multiple, conflicting project deadlines.

Discretionary authority to make informed decisions, mediate/negotiate and resolve conflict situations concerning personnel or assigned project issues.

Excellent communication and interpersonal skills.

Characteristc Duties and Responsibilities

Essential Functions:

Independently plan, develop and complete or direct short- and long-term projects including work involving strategic planning and project implementation, statistical analyses and executive reports on financial, personnel, or operational issues.

Research, analyze, compile and organize data; write executive reports, proposals, correspondence, articles, and highly sensitive/confidential documents.

Attend leadership team meetings and meetings with Department Heads.

Provide advice to supervisor regarding operations,  strategic planning, projections, or project-related matters.

Determine resolutions to complicated personnel issues or situations; decide when to apprise supervisor of situation.

Coordinate, respond to and advise University personnel or the general public concerning correct interpretation of project requests including making independent decision(s) on appropriate release of information.

Supplemental Functions:

May authorize/sign reports, documents, correspondence and articles under own or Supervisor's signature, with appropriate University authorization.

May speak on behalf of Supervisor, within University regulations and as directed by Supervisor pertaining to projects and goals; may provide information for public announcement.

May attend meetings, conferences, workshops, or seminars on behalf of supervisor and as directed

Working Conditions:

No major sources of discomfort, standard office environment

Distinguishing Features:

Staff Assistant functions under very limited supervision; independently makes decisions which substantially impact operations within and outside a large (both personnel and budget) designated unit/program; represents unit/program director on all aspects of operations; coordinates special projects of significant size and impact; develops policies and procedures and provides interpretation of all applicable rules, policies, regulations and laws for the area of influence; provides high level  (Deans, Associate Vice Presidents, Vice Presidents, President) administrative assistance and support

Staff Assistant, Executive this classification is reserved for staff primarily performing high level professional work very independently, using discretional authority, and participates in leadership team meetings for strategic planning for a very large area. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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