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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Supervisor, Accounts Payable

Reports to: Designated Supervisor

UW Job Code: 3957

UW Job Family: 32

SOC Code: 11-3011

Pay Grade: 21

Date: July 01, 2006

Job Purpose:

Supervises and coordinates the operations of the Accounts Payable office; authorizes the disbursement of University funds in accordance with statutes, policies and budgetary limitations.

Minimum Qualifications

Education:

Bachelor's Degree in related field

Experience:

3 years of work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

None

Knowledge, Skills, and Abilities

Knowledge of:

  • Accounting principles, standards, laws, financial reporting and computerized accounting.
  • Accounts payable principles, procedures, and standards.
  • Financial recordkeeping procedures, laws, regulations, and standards.
  • Tax reporting procedures, regulations, and standards.
  • Federal and state tax laws pertaining to non-payroll disbursements to individuals, partnerships, corporations, and/or other entities.
  • Faculty and/or staff hiring procedures.
  • Budgeting, cost estimation, and fiscal management principles and procedures.
  • Computer and/or network security systems, applications, procedures, and techniques.
  • University and/or public auditing policies, standards, and procedures.
  • Financial records and human resources computerized information systems.
  • Report compilation, manipulation, and preparation methods.
  • Principles of computerized information systems and methods of using spreadsheet and other accounting software.
  • Polices and procedures related to processing accounts payable, purchasing, and contract administration in a large organization.
  • Rules and regulations and reporting requirements affecting the administration of public contracts.
  • Business math including fractions, decimals, percentages, and ratios.

Skills and Abilities to:

  • Work effectively with a wide range of constituencies.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Verify data input and correct errors.
  • Foster a cooperative work environment.
  • Process computer data and to format and generate reports.
  • Manage employee development and performance.
  • Develop, plan, and implement short- and long-range goals.
  • Make administrative and procedural decisions.
  • Interpret and analyze financial documents.
  • Develop and present educational programs and/or workshops.
  • Provide information and reports relative to accounting records, budgets, and expenditures.
  • Set up and maintain accounting files, payment tracking and monitoring systems, ledgers and journals.
  • Organize and prioritize a diverse and heavy workload consisting of many detailed, separate procedures and deadlines.
  • Develop new and improved fiscal record keeping systems and control procedures.
  • Understand, apply and explain relevant laws and regulations.
  • Set up and use automated accounting systems.

Characteristc Duties and Responsibilities

Essential Functions:

Supervise the functions of the Accounts Payable office including maintaining adequate staffing levels, auditing the processing of inter-departmental requisitions and vouchers, ensuring timely processing of check cycles and balancing of daily logs.

Hire, train, supervise and evaluate designated support staff.

Authorize or reject the expenditure/disbursement of University funds in accordance with applicable statutes, policies and budgetary limitations.

Coordinate interface of accounts payable system with the computerized Financial Records System and Human Resources Integrated System.

Serve as resource to and liaison with University departments and outside agencies and organizations; provide information and reports relative to accounting records, budgets and expenditures; provide problem resolution.

Supplemental Functions:

Assist in initiation and implementation of changes in the University disbursement system including revising applicable UniRegs, computer software, and office policies and procedures.

Control/monitor University non-personal service budget balances and contact departments for corrective action.

Provide reports to management regarding the accounts payable system.

Conduct training seminars to assist and advise University personnel in the proper preparation of applicable forms.

Working Conditions:

No major sources of discomfort, standard office environment. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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