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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Supervisor, Bookstore Physical Operations

Reports to: Designated Supervisor

UW Job Code: 7058

UW Job Family: 72

SOC Code: 53-7062

Pay Grade: 19

Date: December 01, 2008

Job Purpose:

Assists Assistant Manager by planning, coordinating, organizing and supervising work of assigned support staff and supervising shipping/receiving, mail order fulfillment and the offsite warehouse including, but not limited to receipt of inbound and outbound freight, entering products into the inventory system, overseeing and participating in the register setups for special events such as Rush and the Book Buyback program, maintaining other equipment including two delivery vans; cleaning Bookstore; purchasing supplies and equipment for shipping/receiving, general cleaning, and mail order fulfillment department; assisting with theft codes, participating member of the department leadership team, and may need to respond to after-hours alarm calls including weekend callouts.

Minimum Qualifications

Education:

High School Diploma/GED

Experience:

1 year of work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

Valid Driver's License

Knowledge, Skills, and Abilities

Knowledge of:

  • General bookstore theory, methods and techniques.
  • Organizational structure, workflow, and operating procedures, methods, and techniques.
  • Staff hiring procedures.
  • Training, supervision, and performance evaluation methods and practices.
  • Employee professional development methods and coaching techniques.
  • Effective communication methods, both orally and in writing.
  • Management principles and practices.
  • Multitasking, setting priorities, and inspecting maintenance sites methods.
  • Multiple project and time management methods.
  • The occupational hazards and safety precautions of the trade.
  • Current trade methods, material and equipment including equipment repair and operation methods and practices.
  • Operation, maintenance, and repair of designated equipment.
  • Building and facilities maintenance, safety and security methods.
  • Computer system(s), software, and programs related to recordkeeping and type of work performed in the area.
  • Customer service methods, problem solving, and conflict resolution methods.
  • Applicable federal, state, and University rules and regulations.

Skills and Abilities to:

  • Understand and carry out oral and written instructions.
  • Follow applicable federal, state, and University rules and regulations.
  • Communicate clearly, concisely and effectively, both orally and in writing.
  • Read, understand, follow and enforce safety procedures.
  • Make effective hiring recommendations.
  • Supervise, train, coach, and evaluate performance of assigned support staff.
  • Assist assigned staff with professional development.
  • Determine labor, equipment, and material project costs.
  • Prioritize workload and setup work schedules to meet maintenance work demands.
  • Supervise and perform building, equipment, and facilities maintenance.
  • Perform equipment and work site inspections for compliance to established standards.
  • Manage projects to meet demanding and conflicting deadlines.
  • Maintain thorough and accurate records.
  • Safely use hand and power tools applicable to the trade and cleaning equipment and supplies.
  • Oversee safe operation of equipment and working with materials applicable to maintenance trade.
  • Monitor and maintain quality control standards.
  • Work as a team member and foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Assists Assistant Manager by providing administrative supervision of assigned support staff; prioritizes and assigns work schedules.

Supervises and advises support staff in work methods, procedures and material usage.

Assists in planning and coordination of physical bookstore operations including, but not limited to maintaining permanent fixtures including; keeping fire extinguishers or other equipment up-to-code; replacing light bulbs, and may accompany the Fire Marshall or building inspectors for safety inspections.

Evaluates facilities to determine required maintenance or cleaning work.

Assists Assistant Manager by making hiring recommendations; trains, supervises, and evaluates designated support staff; recommends appropriate disciplinary actions for designated support staff.

Participates on the Bookstore leadership team which consists of the Manager, Assistant Manager, Supervisor Financial Operations (Bookstore), Bookstore, Buyers (Bookstore), and this position.

Supervises delivery of products and materials; maintains communication with delivery employees through cell phones.

Supervises offsite warehouse, mail order fulfillment operations, and assigned support staff.

Supplemental Functions:

Provides budget recommendations for shipping/receiving, mail order fulfillment, and personnel needs.

Oversees the operations of equipment and provides assistance during special events to keep computerized systems up and running.

May attend technical and management seminars, workshops, and conferences to continue professional development in the area of physical operations.

May serve on departmental and campus committees and work groups.

Performs special project work or other work as assigned by supervisor.

Working Conditions:

Indoor/outdoor/office environment. Exposed to dust, airborne particles, vapors or other hazards associated with equipment or facilities maintenance including floor projects, door, cabinet and general maintenance repairs; may work in confined areas; work with chemical hazards and hazards associated with equipment and facilities maintenance.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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