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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Supervisor, Financial Operations, Bookstore

Reports to: Designated Supervisor

UW Job Code: 3035

UW Job Family: 33

SOC Code: 13-2011

Pay Grade: 21

Date: July 01, 2008

Job Purpose:

Assists in managing the financial and personnel functions of the Bookstore; administer University Bookstore computer system; oversee accounting system and POS register system.

Minimum Qualifications


Bachelor's Degree


2 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Retail sales and accounting practices.
  • University accounting system.
  • Computerized cash register and inventory systems.
  • Finance, accounting, budgeting, and cost control procedures.
  • Organizational structure, workflow, and operating procedures.
  • Federal and state financial regulations.
  • Public sector financial, accounting, and budgeting principles and procedures
  • University and/or public auditing policies, standards, and procedures.
  • Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Computerized information systems used in financial and/or accounting applications.
  • A range of automated financial systems and applications software.
  • Business practices and procedures.
  • Finance, accounting, budgeting, and cost control procedures.

Skills and Abilities to:

  • Maintain accurate and detailed financial records.
  • Effectively communicate, both orally and in writing.
  • Effectively supervise and communicate interpersonally.
  • Manage time to meet demanding deadlines.
  • Execute and integrate complex financial analyses and prepare comprehensive budget summaries and projections.
  • Analyze financial information and perform complex and advanced mathematical calculations.
  • Manage databases.
  • Prepare financial reports.
  • Gather data, compile information, and prepare reports.
  • Maintain records.
  • Develop financial plans and manage resources.
  • Plan, implement, and administer financial information and control systems.
  • Examine and reengineer operations and procedures, formulating policy and developing and implementing new strategies and procedures.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

Characteristc Duties and Responsibilities

Essential Functions:

Assist with planning, directing and coordinating financial functions of the Bookstore as directed by the Manager.

Manage the operation of the Bookstore accounting office to include accounts payables, accounts receivables and POS cash register system; solving and correcting errors concerning billing as directed by the Manager.

Hire, train, supervise and evaluate designated support staff.

Assist in making budget recommendations.

Consult with Manager, Bookstore or Assistant Manager, Bookstore in formulating and implementing policies and procedures and evaluating existing policies.

Supplemental Functions:

Attend and represent the Bookstore at regional and national meetings; attend training sessions as directed. 

May act as Manager in the absence of the Manager, Bookstore or the Assistant Manager, Bookstore. 

Working Conditions:

No major sources of discomfort, standard office environment; may be required to work some evening and weekend hours. 

Distinguishing Features:

Supervisor, Financial Operations, Bookstore: Assists the Manager, Bookstore with financial and personnel functions of the Bookstore. Manages the Bookstore accounting office. Administers computerized cash register and inventory systems. Supervision is limited to support areas and does not include functional areas within the Bookstore. May act on behalf of the Manager in the absence of the Manager, Bookstore and Assistant Manager, Bookstore.

Assistant Manager, Bookstore: Assists the Manager, Bookstore with the operational, financial, personnel and merchandising functions of the Bookstore. Manages designated retail areas, including supervision of staff in each area. Assist Manager in evaluating, formulating and implementing policies and procedures. May act on behalf on Manager, Bookstore in their absence.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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