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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Supervisor, Institutional Publications

Reports to: Designated Supervisor

UW Job Code: 3801

UW Job Family: 3D

SOC Code: 27-3031

Pay Grade: 24

Date: June 01, 2008

Job Purpose:

Supervision and project management of major promotional and recruiting publications and special projects that impact marketing, student recruitment, and fundraising; coordinate image of the University as expressed in print and web-based media; provide planning, editing, writing, cost estimates, specifications, proofing, press checking, and negotiations when necessary with print vendors and University Procurement Services; and provide proofreading and contract management for UWyo Magazine.

Minimum Qualifications


Bachelor's Degree


2 years of related work experience

Required Licensure, Certification, Registration, or Other Requirements:

Valid driver's license

Knowledge, Skills, and Abilities

Knowledge of:

  • Current and emerging trends for marketing and publications including production, prepress, printing requirements and web operations.
  • Effective communication methods and procedures.
  • Writing and editing theory, methods and practices.
  • Marketing theory, methods and practices.
  • Time and project management practices and procedures.
  • Supervision and personnel management methods and practices.
  • Developing and maintaining business relationships with vendors and other customers.
  • Customer service standards and procedures.
  • Applicable University, state and federal regulations, policies and procedures.

Skills and Abilities to:

  • Effectively communicate clearly and concisely, both orally and in writing.
  • Write and/or edit and proofread.
  • Analyze various publications for meeting style, consistency, and image concepts.
  • Enforce the University's marketing concept and tagline required for all identified publications.
  • Problem solve publication issues.
  • Coordinate the University's print and web-based functions.
  • Provide planning, editorial direction, and production management.
  • Manage clients' publications Procurement Services office negotiations with vendors when necessary.
  • Manage contracts for the UWyo Magazine.
  • Negotiate, when necessary, on clients' publications with Procurement Services.
  • Edit University department web sites.
  • Hire, train, supervise, plan and evaluate performance of assigned staff support.
  • Organize publications' conferences to plan goals and audience, timing, budget, concept, specifications for each job, and printing requirements.
  • Assist with marketing campaigns.
  • Represent division on committees and boards, as assigned.
  • Submit publications to regional contests.
  • Organize educational seminars.
  • Work as a team member and foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Coordinate the University's commercially printed publications and special projects, primarily recruiting, fundraising, and major promotions; manage each job from concept through development and completion.

Enforce the University's marketing concept and tagline required for all identified publications.

Coordinate the University's print and web-based functions.

Provide planning, editorial direction, and production management annually for 60 to 80 publications university-wide, and publications and projects with a significant number of major recruiting, fundraising, promotional, and/or special publications/projects in an effort to support the University's integrated marketing efforts in design and words, especially in the area of recruiting publications, through direct consultations with the clients and/or designers, including editing and proofing, as well as contract management for the UWyo Magazine.

Edit University department web sites as assigned and work with webmasters to update top-level pages.

Write and/or edit; create specifications; provide cost estimates; coordinate and oversee all stages of production on university-wide print jobs; bid to commercial vendors through Procurement Services to advance the University's interests by obtaining the best printing job for the least cost while maintaining good relationships with print vendors.

Hire, train, supervise, and conduct annual performance planning for support staff in publications.

Work with technical printing terms and requirements; know the regional print vendors and their capabilities; know division writing style, graphic standards and recruiting concepts.

Track all jobs and, when necessary, manage clients' publications Procurement Services office negotiations with vendors.

Organize publications' conferences among clients, designers, and photographers (when appropriate) to plan goals and audience, timing, budget, concept, specifications for each job, and printing requirements.

Edit for University style and consistency, select photography and art, prepare specifications and cost estimates, review final printouts and printer proofs, and perform press checks, when appropriate.

Supplemental Functions:

Assist in planning and implementing comprehensive marketing campaigns and special projects for specific audiences to promote the University, as assigned by Director.

Respond to queries regarding writing style, graphic standards, recruiting concepts, publications, and web designs and organization.

Represent division on campus or through local committees and boards, when requested or assigned.

Submit publication entries to regional contests.

Organize educational seminars for campus communication professionals.

Working Conditions:

Office environment; occasional travel.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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