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Benefits

Employee-Insurance

Open enrollment is the from October 1st through November 30th of every year. During this time you can make changes to your benefits in the EGI portal that will take effect January 1st.

A Marriage is what is called a qualifying event. This means you are eligible, with documentation, for a benefit change. In order to change your benefits you will have to do so in the EGI Portal. EGI provides instructions for changing your enrollment on their website.

*Note: You must upload a copy of your marriage certificate for your changes to take affect.

A Divorce is what is called a qualifying event. This means you are eligible, with documentation, for a benefit change. In order to change your benefits you will have to do so in the EGI Portal. EGI provides instructions for changing your enrollment on their website.

*Note: You must upload a copy of your divorce decree for your changes to take affect.

A Birth/Adoption is what is called a qualifying event. This means you are eligible, with documentation, for a benefit change. In order to change your benefits you will have to do so in the EGI Portal. EGI provides instructions for changing your enrollment on their website.

*Note: You must upload a copy of your child's birth certificate or certificate of adoption for your changes to take affect.

A Loss of Coverage is what is called a qualifying event. This means you are eligible, with documentation, for a benefit change. In order to change your benefits you will have to do so in the EGI Portal. EGI provides instructions for changing your enrollment on their website.

*Note: You must upload documentation stating what coverage was lost, who was covered, when the coverage ended, and why it ended for your changes to take affect.

There are other types of qualifying events that allow coverage changes, with documentation. Please contact EGI for more information or assistance.

Dependents can be kept on the health insurance up until they are 26. After that they will be automatically removed from their parents health plan. If you wish to remove them sooner then that please do so on the EGI Portal. More detailed instructions are available on the EGI website.

*Note: You will need to provide documentation that your dependant obtained their own insurance for the changes to take effect.

It is very important that you keep your life insurance and retirement plan beneficiaries up to date. Because, in the case of an untimely death, there will be absolutely no deviating from who is listed as the beneficiary on these policies. Who is listed is who gets the money.

To update your life insurance beneficiaries please see the Employee Benefits Life Insurance Page.

To update your retirement beneficiaries please see the Employee Benefits Retirement Page.

The University offers a $20 match on either supplemental retirement plans. For more information or to enroll, please visit the Payroll Office Supplemental Retirement Information Page.

The University offers its sincere condolences for the tragedy that has struck you and yours. Please contact Kira Poulson at (307) 766-2240, Cherise Laud at (307)766-2437, or David Heath at (307)766-5693. Any of them will be able to facilitate a transition through the process. 

Please note that while the University does greatly sympathize with you and your situation, we are not allowed to give out our employees personal information even under these difficult circumstances.

The University of Wyoming is a state governed entity, meaning our insurance is managed by the state who contracts with Cigna and Delta Dental. The University has no control over claims, copays, or what insurance covers. If you have any questions or problems with your insurance please contact Cigna at 1(800)997-1654 or Delta Dental at 1(800)735-3379.

Employee-Other

FMLA stands for Family and Medical Leave Act. It provides 12 weeks of job-protected leave in a 12-month period for applicable reasons. To request FMLA, please fill out the FMLA Request form.

If you are injured on the job please seek the necessary medical attention immediately. Once you have done that you must notify your supervisor within 72 hours and complete a Wyoming Employee Injury of Report Form within 10 days of the injury. If you would like further information about Workers Compensation please visit our Employee Benefits Workers' compensation page.

Temporary Total Disability may be available to employees who are injured for an extended period of time due to a work injury. David Heath will discuss this option with you if there is a chance that you are eligible.

The University of Wyoming's top priority is to protect the health and safety of each UW community member: staff, faculty, students and citizens of the regions where we teach, learn and work. If you feel that you need help doing your work please reachout via our Reasonable Accommodation Intake form.

The University of Wyoming encourages benefited employees to make use of the opportunity to enroll in academic courses. Tuition and mandatory fees for one course up to 6 credit hours will be waived each semester, including the summer session. Spouses or domestic partners of benefited employees are also eligible to have half their tuition waived. A tuition waiver form is required for each separate semester and summer session.

The University offers an Employee Discount Program to provide the opportunity for companies or service providers to offer discounts on their products or services to university employees. 

The University of Wyoming offers an Employee Assistance Program (EAP) that provides benefited employees and their household members with a broad array of services.

Short Term and Long Term Disability are available to those employees who have elected it. If you find yourself needing this insurance please visit the Employee Benefits Short and Long Term Disability page for more information.

Anyone can apply for unemployment but keep in mind, you are not eligible if:

  • You are terminated for cause

  • You quit of your own free will

  • You are a student

Again, anyone can apply for unemployment, but the University will provide any applicable information to unemployment regarding your claim, and unemployment will make a determination.

Departments

Supervisors are expected to redirect an declared health issues from their employees to the UW Benefits Office at HRBenofc@uwyo.edu or have them fill out the FMLA Request Form. Once you have directed your employee there you may be contacted with more needed assistance. Please try to stay on top of your employee's situation as much as you are able.

Employees have the right to take advantage of their benefit, the tuition reimbursement program. To do so, they need department approval a conversation must be had to determine, if the class interferes with their duties, a solution to this. Please utilize your chain of command to have this conversation and come to a solution.

Please make sure, that if your employees are injured on the job, they seek the necessary medical attention immediately. Once they have done that they must complete a Wyoming Employee Injury of Report Form within 10 days of the injury. If you have any questions contact the HR Benefits Office at HRBenofc@uwyo.edu.

ADA can be a touchy subject for employees but the best thing you can do is to ask your employee if they need help doing their job. If the answer is yes, they do not need to explain any further to you. Please have them reach out via the ADA Request form. Someone will reach out soon to assist your employee.

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