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Payroll

Employee

The QRG Adding/Editing Direct Deposit/Payment Methods for Payroll gives instructions that will walk you through how to enter and update your direct deposit information. Please make sure to scroll all the way down to add a Payment Method anytime you make changes to your account. If you do not include a payment method, your money will either go to the previous account or come through as a check.

If you have not already done so, please consider changing your W-2 delivery preferences to online only. This not only conserves our world's resources but also saves the university a lot of time and money.

The university offers an online version of your W-2 which can be accessed through HCM. If you have not already done so, please consider changing your W-2 delivery preferences to online only. This not only conserves our world's resources but also saves the university a lot of time and money.

The QRG Reviewing and Editing Your W-4 gives instructions to review and edit your W-4.

Some departments on campus, such as Transpark and Half-Acre Gym, allow for payroll deductions, an amount taken out of each months paycheck, to pay for their services instead of paying for it all up front. This is department managed so please consider reaching out to the department you are considering purchasing from.

Department

Departments have the option to award employees additional compensation such as individual compensation, supplemental pay, honorariums, or gross ups.

DHRs can submit this request by following the DHR specific Individual Compensation instructions.

Or Managers/Supervisors can do the same with their set of Individual Compensation instructions.

*Note: these have to move through the approval chain before they take affect. And must reach Payroll by the Payroll Deadline.

Departments can, through HCM, request a change in employee's salary, either for voluntary reduction in summer hours, raises, promotions, and more.  

DHRs can submit this request by following the DHR specific Change Salary instructions.

Or Managers/Supervisors can do the same with their set of Change Salary instructions.

*Note: these have to move through the approval chain before they take affect. And must reach Payroll by the Payroll Deadline.

At this time the costing module is only available for currently hired GAs. If you are managing GAs in the costing module, please reference our Payroll Costing Knowledge Base, for detailed instructions to do so.

Funding Forms are used by our departments to submit new or changes in funding to Payroll. Please be sure to follow our Funding Form Instructions, so our Payroll Department receives correct information the first time.

*Note: All funding forms must have a cost center approver signature on them. 

Expenditure corrections are done by filling out a Funding Form with the old costing, and the original effective date, as well as the new costing, and desired effective date.

*Note: Expenditure corrections involving projects must go to Office of Sponsored Programs for approval. And corrections for GAs must go to the graduate education office for approval.

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