Staff RECRUITMENT HOW-TO: AT A GLANCE

For more detailed steps and information, please see the following Quick User Guides:

Prior to obtaining access to the HCM Recruiting system, you will need to take the requisite trainings in the Learning Plan. Please see the HCM Recruiting Access page for additional information.

Staff vacancies are filled by a collaborative processes between the hiring department and Human Resources.

STEP 1 - THE REQUISITION

Complete the necessary information in the online form - you will need the following:

Requisition Title
Reason for filling the vacancy
Hiring Manager (vacant position's Supervisor)
List of Collaborators (Search Chair and Committee members)
Position Number. **If you need a new position number or are modifying a current position for a requisition, please use the Position Initiation and Modification Form.
Essential/On-Call Information
Calendar, if applicable
Strategy to Recruit Under-Represented Categories
FTE
Funding Information
Job Description/Posting Information

Once all information is submitted the requisition will need to be submitted for review and approvals. Once approved, it will be posted by an HR Staffing Partner within 24 hours to our website and HigherEdJobs.com.

STEP 2 - MANAGING AND PROGRESSING THE CANDIDATE POOL

At the direction of the Search Chair, Hiring Manager Assistant or Hiring Manager, applications can be reviewed. Owners of the requisition will put together a search matrix to help determine qualified candidates based on posted job duties, qualifications and requirements. Questions about this process should be brought up to the HR Staffing Partner, who can aid in this process.

It is the responsibility of the Hiring Manager or Hiring Manager Assistant to track all search progress, which includes indicating or marking candidates that will be progressing in the search, ensuring approvals are obtained PRIOR to engaging in that step: (1st Round Interview, Reference Checks, Final Candidate Selection, Offer, etc). Once candidates are marked for next steps, a complete and updated matrix should be sent to the HR Staffing Partner to review and upload to the search record.

STEP 3 - JOB OFFER

Once the search has reached the step of drafting the formal offer letter, please reach out to the responsible HR Staffing Partner to ensure all previous steps are completed and approved. The Staffing Partner will draft an offer using the appropriate template, and route that for approvals within the system.

Once approvals for the offer are obtained, the Staffing Partner will send out an electronic offer for the candidate to review and formally "accept". This will start the processes that finalize the hire, which include: 2nd Pass Application, Background Screening and Hire.

STEP 4 - MONITORING THE ONBOARDING PROCESS

As part of the hiring process, HR has designed an electronic Onboarding process to help ensure the new employee completes required training and hire documents and is provided with information that will help them be successful in their new position.

Hiring Managers will be able to track an employee's progress through this process via the Onboarding (transitions) area in HCM Recruiting.

Questions about Staff recruitment can be directed to Human Resources at 307-766-5654 or 307-766-2258.