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How to Determine What Your Employee's Start Date Can Be

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IMPORTANT - Start dates CANNOT be changed once the offer has been approved for processing.  Please ensure prior to approving an offer that the candidate is ready to start on the start date indicated in the offer.

Please work with your Staffing/Employment Partner on recommended start dates - HR is working to align all employee start dates with the beginning of the bi-weekly pay cycles - which will correspond with New Employee Orientation hire dates for benefited employees!

NON-BENEFITED HIRES

For non-benefited hires, if you're trying to determine a start date, please follow these guidelines:

At no time should a new employee work or have a start date PRIOR to receiving an official offer.

The start date should be an accurate reflection of when the employee will start work (ie. their first day on the job).

At time of offer creation, Hiring Managers and/or Hiring Manager Assistants will be creating the offer.  HR would recommend aligning start dates for new employees with the next applicable pay-period.  However, we understand, in some instances Hiring Managers may need employees to start work quickly.  In those cases, please use an accurate start date.  HR recommends, at a minimum, a start date that allows 3-5 business days for processing of the offer and corresponding hire which include: (1) Creating the offer and submitting that for review/approvals.  (2) Once approved, extending the offer to the candidate to review/accept electronically.  (3) If required, allowing time for the candidate to provide HR with personal information needed to finalize the hire (SSN, DOB, Gender).  (4) Finally, time to review all necessary information and data is gathered for submitting hire by HR.

 

**Please note that these are estimate, and may take longer or shorter, depending on circumstances.  We always recommend reaching out to HR as each scenario is different.  We recommend working with your Staffing Partner in a collaborative manner to discuss potential start dates, as there may be some flexibility.

BENEFITED HIRES

For benefited hires, if you're trying to determine a start date, please follow these guidelines:

At no time should a new employee work or have a start date PRIOR to receiving an official offer.

The start date should be an accurate reflection of when the employee will start work (ie. their first day on the job).

At time of offer creation, Hiring Managers and/or Hiring Manager Assistants will be creating the offer.  HR would recommend aligning start dates for new employees with the next applicable pay-period.  However, we understand, in some instances Hiring Managers may need employees to start work quickly.  In those cases, please use an accurate start date.  HR recommends, at a minimum, a start date that allows 5-10 business days for processing of the offer and corresponding hire which include: (1) Allowing the new hire to provide their current employer a proper notice (most employers require AT LEAST a 2-weeks notice). (2)Creating the written offer and submitting that for review/approvals.  (3) Once approved, extending the offer to the candidate to review/accept electronically.  (4) If required, allowing time for the candidate to provide HR with personal information needed to finalize the hire (SSN, DOB, Gender) and submit to a background check, if required.  (5) Finally, time to review all necessary information and data is gathered for submitting hire by HR.

**Please note that these are estimate, and may take longer or shorter, depending on circumstances.  We always recommend reaching out to HR as each scenario is different.  We recommend working with your Staffing Partner in a collaborative manner to discuss potential start dates, as there may be some flexibility.

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