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Termination Checklist

Terminations must be submitted to Human Resources prior to the employee’s last day of work and are done by the Supervisor or DHR for the department in the HCM system.

Benefited Terminations

  1. Employees may contact the Michelle Holmes with the Human Resources-Benefits Office at 766-2438 for a review of their benefits and to schedule an exit interview.
  2. Alert Asset Management when there is to be a termination. An inventory report would be run based on that individual’s name. If there are assets assigned to that person, the inventory would need to be updated by the department to show who would be taking over the assignment of those assets. Asset Management can verify that all the appropriate paperwork has been completed.
  3. Anyone having a P-card should have that usage privilege withdrawn. All P-card charges would be required to be reconciled prior to the individual’s departure. Procurement can verify that all charges are reconciled prior to the last date of employment.
  4. Departmental keys need to be turned into the department prior to termination.
  5. Parking permits need to be turned in to Parking and Transportation or to Human Resources at the employee’s exit interview.
  6. Terminating employee must report all vacation and sick leave usage to the department and the department needs to post time to the appropriate system prior to the employee’s last working day.
  7. Terminating employee should provide forwarding address and phone information to via Employee Self-Service and the date they want it to be effective.
  8. Supervisor or DHR will complete the Termination in the HCM system and upload the Terminal Leave Option form that the employee signs (for benefited employees who accrue vacation) and upload that to the system for review and processing.
  9. Attach a copy of the employee’s resignation letter.
  10. Please advise terminating employee that all computer/email access will be terminated immediately after last day worked.

Non-Benefited Terminations

  1. Terminating employee should provide forwarding address and phone information to via Employee Self-Service and the date they want it to be effective.
  2. Department completes the Termination in the HCM system.
  3. Please advise terminating employee that all employment related computer/email access will be terminated immediately after last day worked.  Keep in mind students will retain their email address and the associated student access.
Contact Us

Human Resources - Employment

Campus: 139 Wyoming Hall

1000 E University Ave Dept 3422

Laramie, WY 82071

Office Hours: Monday - Friday

Regular: 8:00 am - 5:00 pm

Summer: 7:30 am - 4:30 pm

Phone: 307-766-5604

Fax: 307-766-5604

Email: jobapps@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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