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University of Wyoming Division of Information Technology

What is WyoCast?

WyoCast – powered by Sonic Foundry’s Mediasite – is the process of capturing sound, video, computer images, and presentations and wrapping it all up in a package that can be viewed live (real-time) or later, on demand, using a simple Internet connection. Viewers can watch captured lectures in their entirety, or in specific sections, by simply selecting a slide in the presentation. From there, they have the ability to skip, fast forward, and rewind throughout the recording. This technology will allow classroom lectures to be available to students on the web and can be utilized in the recording and streaming of special events and one-time presentations.

Types of Uses

Classroom Lectures

Use this technology to preserve lectures and make them available on the Web. Who can use these captured sessions?

Students:

  • Review materials presented in class
  • Prepare and study for exams
  • Reinforce learning

Instructors:

  • Share with your peers
  • Review your own lectures (self-review)
  • Save them for the next semester or next year to repost

Guest lecturers, special presentations, and events

Use the technology to expand the audience of a guest speaker and to preserve special lectures and presentations. Examples of uses are:

  • Presidential Speaker Series
  • Symposia
  • Guest lecturer
  • Thesis defense
  • Faculty forums
  • Convocations
  • Training

Where is WyoCast permanently installed and available for scheduling requests?

  • Ag rooms 1030, 1032, Auditorium
  • Aven Nelson 212
  • Berry Center 138
  • Classroom Building rooms 105, 129, 133, 209, 215, 310
  • Energy Innovation Center (EIC) 201
  • Engineering 1045, 3114, 4066
  • Visual Arts 111

Do I need to sign-in to view lectures and presentations?

It depends on whether the presenter made the lecture available to the public, or if it is only available to UWYO accounts. The presenter should let you know whether you have to sign in with your UWYO username and password. If you don’t see the lecture series in the presentation catalog, try signing into WyoCast by clicking on the sign in button near the upper right side of the catalog.

What does it cost to use WyoCast?

This service is available free of charge for academic and university related use in Classroom Building rooms 105, 129, 133, 209, 215, 310, the Ag Auditorium, the Berry Center, Engineering 1045, Energy Innovation Center, and Visual Arts 111.

There is a $50 per hour fee plus a $35 setup, take down, and storage fee for use of the WyoCast Mobile Recording System. One-week advance notice is required to reserve the system and personnel. For mobile recordings, CTS requires a one-hour room access time prior to the event start time for setup and a 30-minute room access time after the event is over to take down equipment. CTS is not responsible for arranging pre and post time availability.

How do I request a WyoCast-ready room?

Contact: Sally Quade, Coordinator, Central Scheduling at (307) 766-2487 or email sdona@uwyo.edu.

Crystal Bennett, Manager, Central Scheduling, Room 204 (307) 766-6717 or email central-scheduling@uwyo.edu .

For regularly scheduled classes, please have your office associate add this technology request through the Banner system.

For ad-hoc, one-time WyoCast room needs for special presentations and events, call Sally or Crystal.

What do I need to do to arrange for my lectures to be captured?

If you are teaching in a classroom with WyoCast capabilities and have requested WyoCast captures through the Banner system, your presentations will be scheduled for you. Once the room is reserved, you may want to schedule an appointment through the uw-wyocast@uwyo.edu address. Someone will work with you to prepare you to get familiar with the equipment in the room, give you tips for good captures, fill out the content of the presentation title(s), insert the presenter’s photo if desired, and layout the way the presentation will be seen when it is played back on a computer.

I want to capture a one-time or ad-hoc event in another location. Can I do that?

Yes. Information Technology’s Classroom Technology Support (CTS) has a limited number of mobile recording systems. The systems are comprised of a mobile recording unit, a video camera, mixing equipment and microphones. The system will be delivered and set up by CTS staff, and you will have operator assistance during the event. There is a $50 per hour fee, which includes the equipment and staffing; one-hour minimum. A $35 setup, take down, and storage fee will also apply. To reserve a mobile WyoCast system, fill out the WyoCast Reservation Form at least one week in advance of the event.

Can my presentation have a “friendly” label so that it is easy to see what topic was covered in the lecture?

Yes, you can add descriptive labels in the presentation catalog. When making arrangements for scheduling, discuss these options with the Classroom Technology Support Unit. They can be reached by email at uw-wyocast@uwyo.edu.

Can I archive my lectures and use them again in the future?

Yes. Contact uw-wyocast@uwyo.edu for help archiving your presentation.

What will happen to the recordings at the end of the semester?

Recordings will remain on the server for 18 months from the time that they are recorded. Recordings older than 18 months will be deleted from the Wyocast server. If a department wants to keep a recording on the Wyocast catalog longer than 18 months, the following charges will apply:

  • A semester’s worth of one course’s Wyocast recordings costs $25 per course per year, one-year minimum
  • Recordings that are not directly associated with a course cost $5 per year, per recording, one-year minimum

If the department wants to pay for a copy of its Wyocast recording(s) to be saved to a portable flash drive, the charge will vary depending on the size of the content and the size of the flash drive. The minimum charge is $35.

An automated email will be sent to the presentation owner 30 days prior to the deletion of a recording, and again 7 days prior to the scheduled deletion. The owner will be given the opportunity to request that the content remain on the server for an annual fee, or to archive it for a one-time fee. Otherwise, it will be deleted automatically when it is 18 months old.

Can I view WyoCast presentations on a mobile device?

Yes. Your mobile device must be able to view MP4 format files. Androids, iPhones, and iPads should be able to play WyoCast videos by default. Other devices may need to be configured to play MP4.

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Classroom Capture
Have you ever heard of classroom capture technologies? Would your students benefit from being able to review your lectures after class is over? One UW student used the phrase, "TiVo for lectures" to describe this rapidly growing technology development in higher education, and he is excited to see this service come to UW to serve the students and faculty.

View WyoCast Catalog

Find and view current WyoCast presentations.