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Adobe CLP License Program

The University of Wyoming is able to secure volume pricing on Adobe licenses through the Adobe’s Open Options Contractual Licensing Program (“CLP”) and Adobe subscriptions through the Adobe Value Incentive Plan (VIP). UW departments are eligible to purchase Adobe licenses, subscriptions, and media for UW owned computers. Adobe products purchased through the UW IT Adobe programs are the property of UW. Licenses and subscriptions can be transferred to different users within a department. The licenses or subscriptions remain with the department that purchased them, not the user for which they were purchased. Personal purchases are not available nor allowed through this program.

Adobe Products

Subscriptions

Subscriptions are a new licensing model that Adobe is transitioning to from the perpetual licenses we have been selling. A subscription has a yearly fee and customers can access the software as long as they pay the yearly fee. The benefit of subscriptions is that customers always have the most recent version and Adobe has more flexibility to make quicker improvements.

Subscriptions come in one of two formats; device subscriptions, that are meant to be used by multiple users on one computer, such as a lab computer; or, name-user subscriptions, that can only be used by one user but include cloud storage and can be installed on a second computer. Below is a comparison of the two options:

Creative Cloud for education device and named-user licensing

BENEFITS Classrooms and labs
DEVICES
Small workgroups
and departments

NAMED-USERS
Always up to date
New versions of CC apps available upon release
Flexible licensing options
Complete set of CC apps or just a single one
Predictable budgeting
One-year subscriptions via VIP
Anonymous deployment
Allows multiple students to use the same application on a single computer
Collaboration built in
With online services and 100GB storage
Work at home rights
Allows for second installation on personal device

All UW subscriptions will be renewed in June every year. Prices are prorated every month so customers are only paying for the portion of the year that remains before renewal. Current prorated prices are available on the IT Software Ordering website. Prices are subject to change so please contact itsoftw@uwyo.edu for current estimates of renewal pricing.

Licenses

Licenses, also known as perpetual licenses, are purchased once, no yearly fee like subscriptions, and are version specific. For example, when a new version of Adobe Design Standard is available, a customer would need to purchase a whole new license. As Adobe transitions to the subscription model, at some point they will no longer sell perpetual licenses. Adobe has not yet released a date for when they will stop selling licenses. Please see Adobe CLP Program Products and Pricing on the IT Software Ordering website for a complete list of software titles and prices.

Upgrade Plans

UPGRADE PLANS ARE NOT AVAILABLE FOR EVERY ADOBE PRODUCT. For products that do have an Upgrade Plan available, the benefits will expire in February 2014 or earlier. IT is unsure how long Upgrade Plans will be available for any product, and users should be aware that if Adobe discontinues Upgrade Plans for any product, no refunds will be made to the departments. Purchase of an upgrade plan is at the department’s risk.

An Upgrade Plan is an optional additional up-front fixed cost that users can pay to receive future versions of their software without having to purchase a new license. Upgrade Plans must be purchased at the time that the license is purchased.

This offering is subject to change without notice.

Media

Media is the physical disc that is used to install the software on a computer. Many of the common Adobe products do not require media to be purchased because IT has media available to check out to departments. There are some products that we do not have on hand since they are not purchased often. For those products media must be purchased. Media can be purchased, even if it is not required, if a department would like to have the discs on hand. Media takes between 2-3 weeks to arrive once it has been ordered.

Ordering/Pricing

There are a couple of steps to ordering Adobe products. To get pricing on Adobe products, please see the IT Software Ordering website (https://softwaredb.uwyo.edu/).

  1. Go to the IT Software Ordering website (https://softwaredb.uwyo.edu/), select the items to be purchased, and view the cart. This is where you can change the licensed username if you are ordering on behalf of another. Once your order has been placed, there will be a printable page with the details of your order.
  2. You can pay with a University of Wyoming issued procurement card (P-card). In the online ordering process, choose "Credit Card" as the form of payment and either enter your P-card information or select the P-card holder in your department who can pay for the order.

Once IT has received payment, you can check out media from the ITC Front Desk, IT will send you instructions on how to install the software from the network, or IT will place the order for any media that we do not carry. Please see the Installation Options section for information on which media can be installed from the network and which needs to be checked out from the ITC. An email will be sent when ordered media has arrived.

Prices and product availability are subject to change without notice.

Installation Options

As noted in the Ordering Process, there are three options for installing software: installing from the network (IT will email instructions), checking out the media from the ITC Front Desk, or ordering media that IT does not carry.

Information Technology enforces a 48-hour return policy on all checked-out material. If the media is not returned within 48 hours, Information Technology will send your department an invoice for the amount of $30.

Adobe media available to install from the network:

  • Acrobat Pro
  • Illustrator
  • InDesign
  • Photoshop

Adobe media available to check out from the front desk (some of these are too large to install from the network):

  • Acrobat Pro
  • Illustrator
  • InDesign
  • Photoshop
  • Design Premium
  • Design Standard
  • Dreamweaver
  • Master Collection

There are limited quantities of media to check out from the ITC Front Desk. To see if the media you would like to check out is available, please contact the IT Front Desk at 766-3686.

Software Training

Information Technology offers classes on certain Adobe products – Acrobat, Photoshop, and InDesign. Please see IT's Computer Training pages (www.uwyo.edu/InfoTech/Training/) for a complete description of IT’s Computer Training Opportunities at UW. It is highly recommended that customers enroll in computer training courses. IT consultants can help with the installation of Adobe products, and are not able to provide functional support or advise customers on how to use Adobe products.

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See the UW Software site for a listing of all software available to UW departments and employees, including free software and software licensed for a fee.

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