Faculty and Graduate Student Travel Policies
- Emergency Protocols: The UW Study Abroad and Exchange Protocols and Policies are designed to provide a process to balance safety and security concerns with travelers' needs. Faculty-led UW programs in particular are addressed in these policies, as are all individual exchange and study abroad programs for students.
The Emergency Communications Protocol should be used when issues arise when you are working abroad. This is especially important if you are leading a faculty-led course abroad for UE.
- Registration with U.S. State Department STEP (Smart Traveler Enrollment Program): Register with the U.S. State Department to receive notifications about the country you are travelling to, including safety and security alerts, routine consular and embassy information, and useful and timely country information.
- Foreign Travel Notification and Workers Comp Coverage: UW faculty, staff, and GA's can have workers comp insurance continued by UW by simply filling out the Foreign Travel Notification form at UW's Risk Management site. This supplemental insurance also covers repatriation of remains and emergency evacuation in the event of manmade or natural disaster, and is automatically invoked for you when you fill out the Foreign Travel Notification, so please remember to do this if you are employed by UW and traveling on UW business!
- Insurance Coverage for Faculty on Foreign Sabbatical Leave Faculty with at least 80 hours of paid time each month and who maintain a residence in the U.S. will have continued health insurance coverage under CIGNA. However, bills and other documentation for health coverage in other countries must be translated and submitted to CIGNA in order for them to be reimbursed. Therefore, faculty may have larger out of pocket expenses while on foreign sabbatical than usual. Filling out the Foreign Travel Notification discussed above will ensure access to a deposit to a hospital or advance of up to $10,000 to pay medical bills. Those funds have to be paid back to the company within 45 days from proceeds of your health insurance. The insurance provided by the Notification will also provide medical monitoring services to monitor your condition or the condition of your dependents when injured/sick and determine if evacuation is necessary. It will arrange and pay for evacuation if determined necessary and will pay for one person to accompany the injured person. It will help arrange for the transport/evacuation of other family members but will not pay for more than the injured individual and one accompanying family member. They also provide other assistance such as translation services for medical situations, doctor referral, etc. for both you and your dependents while overseas. They will only pay if they have been contacted and have assisted in arranging or authorized services.
- Per-diem for UW International Travel : UW's travel policy allows faculty, staff, and administrators to use the US State Department per diem for that country for purposes of accounting. For more information on UW's travel policy, go to Accounts Payable and follow the Quick Link "New Travel Information and Forms" (note - you need to create an Accounts Payable channel on WyoWeb to obtain the forms.)
- Countries with Travel Warnings Posted: UW strongly advises no travel to these countries because they have a draw-down of US Embassy and Consular personnel. If you are on a research trip in a Travel Warning country, please let UW know of your safety and whereabouts, and whether we can assist you. Faculty-led programs to countries on the Warning list are automatically suspended. For more information on suspension and ways to appeal, read the UW Study Abroad and Exchange Protocols and Policies above.
