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Information for the Exchange Scholar

Upon arrival in Laramie:

Please come to International Students and Scholars with your passport and immigration documents, including dependent information if appropriate, immediately after your arrival in Laramie so that we can report your arrival in SEVIS as required. You will meet with an ISS representative to review important immigration and cultural information.

What if I am delayed in arriving?

Please notify ISS by email at uwglobal@uwyo.edu if your arrival will be delayed.  

Responsibilities while an Exchange Visitor:

  • Address Updates – Federal Regulations require exchange visitors to notify ISS of any changes of address within 10 days.  You can do this in person, in ISS, or by emailing the new address to uwglobal@uwyo.edu.  Your cooperation in this matter is expected and required.
  • Travel – Visit ISS to have your DS-2019 signed before you travel outside of the US.  Also, upon your return, please bring us your documents so we can make copies for your record.  Don’t forget, if you travel outside of the US, you will need a valid US visa to reenter the United States (there are a few exceptions – see ISS staff).  
  • Notify ISS of date and reason for departure.
  • Notify ISS if dependents leave early.
  • Report other program changes to ISS.  These would include changes in funding, location, department, etc.
  • Consult with ISS about any additional employment questions.  Any additional employment opportunities from the activity described on your DS-2019 would need to be reviewed and authorized by ISS in advance.
  • Apply for program extensions prior to the DS-2019 program end date.
  • Depart the United States within the 30-day grace period.
  • Ensure you have medical insurance which meets the US federal guidelines as required by the US Department of State.
    • Medical benefits of at least $100,000 per person, per accident or illness
    • At least $25,000 for repatriation of remains
    • $50,000 minimum for expenses associated with medical evacuation
    • A policy secured to fulfill the insurance requirements shall not have a deductible that exceeds $500 per accident or illness, and must meet other standards specified in the regulations.
    • Further, you should be aware that all exchange visitors and any accompanying spouse and dependent(s) may also be subject to the requirements of the Affordable Care Act.
    • The regulations also state that "willful non-compliance to the regulation will result in termination of the exchange visitor's program".

Where can I get appropriate medical insurance?

UW has such a policy and it is available to international researchers/scholars, and their families, who are not employed in a benefited position by the school.   For more information about this coverage individuals are encouraged to contact the Health Insurance Advocate, in Knight Hall, Room 248.  The telephone number is 766-3025 and the email is stuins@uwyo.edu.

Individuals who are employed by UW in a “benefited” position may be eligible for the UW employee health insurance.  Please note, however, this insurance does not provide for the Medical Evacuation or Repatriation as required above.  This must be purchased in addition to the UW employee insurance.  Further, these individuals must choose the lowest possible deductible as it must be under $500.  For more information about this please contact the insurance office in Human Resources, Wyoming Hall, Room 148 or 150.  Their telephone number is 307-766-2438 or 307-766-4220.  

For a list of other insurance providers, including some who offer plans for repatriation and medical evacuation only, please contact ISS staff.

U.S. Social Security Numbers

For researchers/scholars that will be officially employed by UW a U.S. social security number is required.  In this case, you will need to travel to Cheyenne and apply for one in person.  

  1. Get an employer letter from your department/employer on department letterhead. Form letter found at http://www.uwyo.edu/iss/forms/index.html.  Click on Social Security Employer's Letter.  It should come from the department office where you are working.
  2. Print the Social Security Application and complete it.  The application page can be printed at http://www.ssa.gov/online/ss-5.pdf or get a paper application from ISS.
  3. Bring your employer letter and application form to ISS BEFORE you go to the Social Security office in Cheyenne.  J-1 visa holders whose DS-2019 was issued by someone other than UW must also bring a letter from your sponsor stating that you are allowed to work.
  4. Take your SSN Application, employer's letter, ISS letter, DS-2019 document, passport/visa, I-94 printout obtained from www.cbp.gov/i94, and letter from issuing agency if other than UW.

The Social Security Administration office address in Cheyenne, Wyoming is 3001 E. Pershing Boulevard, Suite 140, Cheyenne, WY 82001.   

Requesting a DS-2019 for dependents:

Please complete this form and provide all necessary documentation. You must demonstrate at least $500 per month for the first dependent and an additional $325 per month for each additional dependent. Please note that any dependents (spouse or children) will also need to have health insurance that meets federal minimum requirements.  These costs are in addition to the minimum amount of funding required per month.

You may also want to review the information for dependents, including information about local schools found in the International Students/Scholars Handbook.


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University of Wyoming International Students and Scholars

Department 3228

1000 E. University Avenue

Laramie, WY 82071

Phone: 307-766-5193

Email: uwglobal@uwyo.edu

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