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Vacating Procedures

University of Wyoming Apartment residents are required to provide at least 60 days' notice prior to checking out of their apartment. You can provide this notice by properly completing an "Intent to Vacate" form online at least 60 days before the date you check out. In order to properly provide this notice, an “Intent to Vacate” (ITV) form must be submitted online. Please note that failure to provide proper notice of your intent to vacate may result in a $200 fee.


At least two weeks before your vacate date you should make an appointment with your Resident Assistant (RA) to schedule a specific check out time. As soon as you know when you would like to check out of your apartment, please contact your RA or schedule an appointment at the community center front desk.  You should plan to be present for your check out appointment. If you are unable to attend the appointment, please see the Residence Coordinator for more information. You will need to remove all items from your apartment before your check out can be completed.

HINT: Make sure you are ready to check out on the date provided on your intent to vacate form. Do not plan on staying in your apartment later than the date you provided - it may not be available!



Don't forget to complete a Change of Address Form for your mail. Forms are available online or at the U.S. Post Office located at 152 N. 5th St. 

The health and safety inspections that occur during the year can help you identify issues in your apartment that you will want to fix before you move out. It is extremely important that you submit work orders for maintenance issues or broken items well in advance of your checkout.

You are required to fully clean your apartment before you checkout with your RA. A cleaning checklist is provided here.

HINT: When you leave, your apartment should be as clean as it was when you moved in. 

Your apartment deposit will be refunded if you provide proper notice, check out properly, and there are no outstanding charges. All refunds will be processed through the Housing & Dining Services Business Office within 30 days of your lease ending date and credited toward the leaseholders' last credit card used to make a payment. If any damages are assessed at move out, the Housing & Dining Services Business Office will credit any balance within 60 days of checkout or lease end date. 

Charges will be posted to your account for payment and you will receive a checkout statement via email. If payment is not made in a timely manner, your charges will be transferred to your University account for further collection.

HINT: Make sure you list a forwarding address on your WyoWeb account, so if you have chosen to receive your deposit refund by check, it can be mailed.

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