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Acalog Catalog Information for Staff

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1. Best Practices

2. Quick Reference Guide for Acalog Software

Acalog Catalog Training Video: https://use.vg/DaiIhr

Adding USP requirements: https://use.vg/f8bOyv

Adding the USP’s as a Shared Core for the easiest and fastest way to update USP’s: https://use.vg/5uIYQE

Adding the USP’s so you can list the courses needed for different USP requirements (Advanced): https://use.vg/RnM62Y

Adding Description to Degree Plan: https://use.vg/DkplcC

Acalog Catalog Best Practices 

 

Acalog is the software used to edit the electronic catalog. Here is the Acalog website: https://uwyo.acalogadmin.com/login.php

Any questions about the catalog can be directed to Jennifer Waluta, Catalog Curriculum and Transfer Evaluation in the Office of the Registrar at jwaluta@uwyo.edu. Feel free to schedule a call or a Zoom meeting at any time.

The electronic catalog is how the Office of the Registrar Degree Analysts create your Degree Evaluations in WyoWeb. If the catalog requirements are incorrect or unclear, students degree requirements for that catalog year can be wrong for the whole catalog year.

Role Types

Reviewers are Department Heads, Assistant Deans, or Deans. They are responsible for the content of the degrees and hierarchy items of the catalog.

Editors physically login and make edits. They are responsible for going to trainings and how to use the Acalog software.

Read-Only Access is for users who need to login and see the content but will not be trained for making edits in Acalog.

Login Information

Login information for new users or for password issues, please reach out to the System Administrator, Jennifer Waluta.

The new year catalog will be open for approximately 8 months for edits by colleges. The 2022-2023 catalog opened for edits on 08/02/2021.

The 2022-2023 catalog will close and lock on 04/29/2022 at 4:00PM.

Catalog Lock and Close

Once a catalog is locked and closed, it cannot be re-opened, nor can it be edited by users. I make a direct copy of that catalog for the next year and that’s what will be used when the 2023-2024 catalog opens for edits.

Emergency Edits/Exemption Requests 

We ask that all programs are complete by the close and lock date. However, we do have a process for emergency edits that need to be taken into consideration. The Exemption Request goes through the Editor and Reviewer of the Department, the Department Head, College Dean, and the Registrar for approval. If the exemption request is approved, only the system administrator can make edits after a catalog is locked.

Courses and CARFS

Additions, Deletions, and Modifications of courses are updated in the Acalog system by the System Administrator. Editors should not try to change anything they find incorrect. Instead, reach out and we will find the CARF and make sure everything is correct. Courses that have just been CARFed in will be added, removed, or deleted by the catalog administrator automatically.

Responsible Content-Hierarchy and Programs

Department heads, Assistant Deans, and Deans are responsible for ensuring the catalog content is the official source for degree requirements. This is found under Programs. They are also responsible for the department pages in the Hierarchy which can be found here

USP Requirements

USP Requirements are not automatically populated by the Acalog system and need to be added into degree programs by editors. Individual courses will automatically populate with their own USP requirements.

Degree Plan Order

All Degree Plans need to be in Categorical Order for consistency across the university. Degree plans may not be in sequential order i.e. Freshman, Sophomore, Junior, Senior.

4-Year Degree Plans

The Office of the Registrar has taken over the 4-year degree plans and moved them from Academic Affairs to the Office of the Registrar website. They will now be called Degree Plans, as they will be categorical and not chronological (semester to semester).  The Office of the Registrar will upload the degree page .pdf’s created by the Acalog Catalog each year to give students and advisors a historical record of that years’ degree plan.

250 Character Descriptions

The degree description will be 250 characters or less. The degree description is required of all degrees that are listed, including graduate degrees, minors, and certificates. The descriptions will cut off at 250 characters, please check the character count in word to make sure. UWYO bought Funneback, it's search software and the descriptions work with it. We have to do the 250 character descriptoins. All other content can be moved to the last core titled "Additional Requirements." Please see this video for directions: Adding Description to Degree Plan: https://use.vg/DkplcC

1-2 sentence description of the degree program example:

250 characters or less for Funnelback marketing search.

American Indian Studies, B.A.

Description:

Build your skills as a critical thinker and effective communicator as you learn about the American Indian experience. You’ll explore a variety of American Indian perspectives and cultures, histories and contemporary experiences.

Accounting B.A.

Description:

An accounting degree provides you the education and technical knowledge needed to start a career in accounting and other related fields.

This is what it will look like when everyone has a description: https://stage-stencil-search.clients.funnelback.com/s/search.html?collection=program-finder-meta&query=science

 

Acalog Catalog Quick Refernce Guide

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  • Start by selecting the 2022-2023 catalog from the drop-down menu and clicking go.

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  • Programs & Cores are what you will need to build your program.
  • Hierarchy is the Grey Gateway menu.

Programs

  • Click on Programs. Select your program from Program Name or create a new program by clicking on the “New Program” button in the upper right-hand corner.

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  • Under the programs menu, select Edit to add blocks of information to the entry under “Description”
  • Hit preview anytime to see how the entry will look in the catalog.

 

 Ad-Hoc Text

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After courses have been added to a core, add Ad-Hock text while under the Courses tab to add AND or OR before or after class titles on your list.

 

Permalinks

Permalinks link information that’s already in the catalog. For example, if you had added ENGL 1010 in as a course, and then you reference  ENGL 1010 somewhere you would like the description to appear, you can create a permalink. These are usually found in the description under Edit Core.

 

  • First Year Seminar (3 Credits)
  • Communication 1 (recommend ENGL 1010 3 Credits)
  • US/WY Constitution (3 Credits)

Create a permalink by highlighting the course. Select the   puzzle piece with a link icon.

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Enter the information for the course, hit search and then select the course, and select ok. This will create a permalink in the catalog.

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