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Electronic Research Administration University of Wyoming

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Project Background

The University of Wyoming (UW) has used InfoEd as its research administration system since 2009.  Since then, electronic research administration (eRA) systems like InfoEd, have evolved greatly and UW’s internal systems have also changed.  In 2017, UW implemented a new cloud-based financial system, a human capital management system, and an effort reporting system.  These system changes led to ORED’s recommendation of issuing a request for proposals (RFP) for eRA vendor evaluation and competition. In March 2021, the University released a request for proposals to solicit vendors for eRA system for campus.  Of the proposals received, three were selected for final interviews.  A UW selection team included representation from the Office of Research and Economic Development (ORED) Pre-Award and  Compliance units; the Office of Sponsored Programs; PIs; a Departmental Administrator; and Faculty Senate. This committee selected Cayuse due to the quality and ease of use of their product and their customer service record.  Cayuse serves over 500 universities in the US and abroad and has the largest market share of the top three eRA vendors.  Here is a link to the Cayuse, LLC website: https://cayuse.com/about/.  

 

UW will be branding the new eRA system with its own unique name, ROAMWyo (Research Organization, Administration, and Management ).   Our eRA system vendor is Cayuse, but the system will be known as ROAMWyo.

 

 

ROAMWyo will streamline and improve the management of the grant life cycle. In addition, it will reduce administrative burden, improve collaboration between researchers and administrators, mitigate compliance risks, and increase efficiency. Five applications will be implemented for this platform: Proposals, Sponsored Projects, Animal Oversight, Human Ethics, and Outside Interests.


 

Announcements & Training

Please select a module below for announcements and training.

eRA Frequently Asked Questions

ERA systems have evolved greatly since UW purchased InfoEd in 2009.  UW’s internal systems have also evolved over that time.  In 2017 UW implemented a new cloud-based financial system, a human capital management system, and an effort reporting system.  ORED wanted to ensure that the eRA system used by campus was a system that best fit the needs of the institution.

Yes, ROAMWyo-SP is a user-friendly platform that will automate and create greater transparency for end-users as their proposal goes through the routing and approval processes.

ROAMWyo- Proposals will be used for the majority of funding opportunities that require submission via Grants.gov.

Yes, ROAMWyo-Animals will allow users to set up and submit protocols ensuring that users have access to their animal dashboard and all of the information they need.

No, access to ROAMWyo will be managed by ORED in collaboration with the Application Security Office.

For questions regarding ROAMWyo please contact our eRA Executive Business Analyst, Ashlee Kupilik, at 307-766-5350 or abyrdsis@uwyo.edu.

ROAMWyo can be accessed like many other UW programs, with Single Sign On (SSO).

A proposal form needs to be completed a minimum of 3 working days prior to the proposal deadline--- the more time the better.

You will receive an email once your account has been created, which will include the online site link, which we ask that you bookmark or save to favorites. We will also post the site link on the ROAMWyo informational website located here (updated often): ROAMWyo|Cayuse (uwyo.edu)

Shell protocols are used only for current active protocols. The “shell” of high-level data will be transferred into ROAMWyo for administration and management of the protocol.  The shell protocol will have to be updated / “amended” to capture the full protocol details.  This will have to be completed if processing a major amendment or when the annual renewal is due, whichever comes first.

Updating a shell protocol is simple by creating a protocol “amendment” within the system

A shell protocol will be required to be updated to a full version at the time of a first major amendment or when your annual renewal is due.

Yes. All faculty and animal protocol submitters will be required to submit a protocol through the new system once it is officially launched. Paper/emailed protocols, renewals, or amendments will not be reviewed or approved. IACUC reviewers are required to review animal use protocols within the new system.

Extensive and comprehensive training will be available to all University of Wyoming faculty and staff impacted by the new system. Departments will also have champion trainers if one determines they need more training. Training schedules will be announced soon.

CITI integrates with ROAMWyo and it will be stored in your user account.

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