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Special/Student Events

Planning Events at the University of Wyoming

Risk Management and Safety approve University related events to ensure that the events have the proper permits and insurance needed. Typically, events are classified into student/Recognized Student Organization, department, or outside entities on campus.

Student or Recognized Student Organization (RSO) Events

Students and RSOs need to email Risk Management and Safety at when planning events with the following information:

  • If food will be served,
  • if alcohol will be served,
  • what type of activities, and
  • where the event will be located.

All RSOs need to work with the Campus Activities Center and register the event through Collegiate Link at least 10 business days prior to the event.

Please refer to the Campus Activities Center webpage for additional resources and event planning guides.

Events at University of Wyoming Facilities Hosted by a University Department or Outside Entities

If you are looking to plan an event at a University of Wyoming facility, please email Risk Management and Safety at with the following information:

  • If food will be served,
  • if alcohol will be served,
  • what type of activities,
  • date and times,
  • number of participants, and
  • where the event will be located.

University facilities can be scheduled through Central Scheduling, the Union, and Residence Life. Scheduled events will need to have caterers approved prior to the event in case vendor insurance is needed.

Liability Insurance

Liability Insurance is required for all events hosted by outside entities and may be required for events hosted by UW departments. The insurance can be purchased through the insurance vendor of your choice. The University of Wyoming must be named as additional insured on all special event policies, and the limits must be no less than $1,000,000 per occurrence.

Please contact Risk Management and Safety for more information.

The University of Wyoming is a member of the University Risk and Insurance Management Association and the required insurance may be purchased through their TULIP program through Gallagher EventPro.

Minors on Campus Policy

The University of Wyoming is committed to the safety, protection, and wellbeing of minors who participate in University-sponsored or University-approved Programs.  To facilitate the safety, of minors on campus, the University has implemented a Policy to establish minimum requirements with which all University-sponsored or University-approved programs in which minors participate must comply without regard to the location of Program activities.  The Policy applies to all programs being advertised after January 1, 2017.  Questions can be directed to

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Risk Management and Safety

1000 E. University Ave.

Laramie, WY 82071

Phone: (307) 766-5767

Fax: (307) 766-3024


1000 E. University Ave. Laramie, WY 82071
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