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Satisfactory Academic Appeal

Your current Satisfactory Academic Progress (SAP) status is available in WyoWeb. Access the Student Financials tab and click the Financial Aid Status link within the Financial Aid Requirements channel for details.


'Warning' for federal financial aid?

Students who have not met the minimum standard requirements for the previous semester will be placed on a 'Warning' status. Students on 'Warning' status are eligible for financial aid for one additional payment period. Students who do not meet Minimum Standard Requirements at the end of their 'Warning' semester will be 'Not Eligible' for the next semester.

Beginning Fall, 2014, any student with hours over the maximum limit are Not Eligible for further federal financial aid until a SAP appeal is received with an explanation.  There will be no warning semester.  Students who are Not Eligible cannot receive federal financial aid unless a SAP appeal with an Academic Plan is approved by the SAP Committee.  Submitting an appeal does not guarantee approval. Students awaiting a decision on their SAP appeal are responsible for paying their tuition and fees by the payment deadline.


'Not Eligible' to receive federal financial aid?

If your academic progress is 'Not Eligible', you may appeal for reinstatement. Please call 307-766-3790 to schedule an appointment with Laurie Jaskolski no later than the end of the Drop/Add period for each semester of appeal.

Items to consider:

  • Financial aid SAP is not the same as academic progress through the Registrar.

  • Being declared 'Not Eligible' for federal financial aid does not mean a student has been academically dismissed from the University of Wyoming.

  • Many scholarship recipients are required to maintain a higher credit hour level or grade point average than outlined in this policy. Guidelines on the minimum acceptable credits/grade point average for scholarship recipients are outlined by donors or in acceptance notices signed by the recipient.



Satisfactory Academic Progress (SAP) Policy

Process Overview and Responsibilities

The University Of Wyoming Office of Student Financial Aid is responsible for ensuring that all students receiving federal financial aid meet minimum standards.  The University of Wyoming standard of Satisfactory Academic Progress (SAP) measures all students’ academic performance.

Beginning Summer, 2014, students who received federal financial aid and were identified as all F’s the previous semester (and not calculated as Not Eligible for SAP through the regular SAP calculation) are Not Eligible for further federal financial aid. Students who are Not Eligible cannot receive federal financial aid unless a SAP appeal with a One Semester Academic Plan is approved by the SAP Committee.  Submitting an appeal does not guarantee approval. Students awaiting a decision on their SAP appeal are responsible for paying their tuition and fees by the payment deadline.



Satisfactory Academic Progress is reviewed at the end of each payment period (fall, spring, summer) and the following three areas are measured:

GPA (Qualitative Standard)

A student must successfully meet the following minimum Institutional cumulative GPA for their program:

  • Undergraduate programs - 2.0

  • Professional programs - 2.0

  • Graduate programs - 3.0


Percentage (Quantitative Standard/Pace)

A student must successfully complete 67% of the cumulative hours attempted.

Pace

=

   Overall Earned Hours

Overall Attempted Hours


The following courses do count as attempted and completed in the SAP calculation:

  • Successfully completed courses with grades of A, B, C, D, or S

  • Transfer hours accepted toward completion of the student’s program

  • Academic Renewal hours earned through previous enrollment

  • Advanced Placement Credit

  • Incomplete grades that are now completed

  • Experiential Learning Credits

  • Summer Session credits successfully completed

  • Credits earned through Study Abroad and Consortium agreements

  • Credits earned while the student is not receiving federal aid


The following courses do count as attempted and not completed in the SAP calculation:

  • Failed

  • Withdrawn

  • Incomplete

  • Repeat

  • Unsatisfactory


The following courses do not count as attempted or completed in the SAP calculation:

  • Correspondence

  • Audit

  • Credit by exam

  • Remedial

  • Enrichment


Maximum Hours (Timeframe Standard)

A student must be making progress toward a degree.  The University of Wyoming sets the following maximum timeframe for student degrees:

  • Undergraduate - 180 hours (150% of 120 hours)

  • Master's Program - 45 hours (150% of 30 hours)

  • Doctorate Program - 108 hours (150% of 72 hours)

  • Law - 135 hours (150% of 90 hours)

  • Pharmacy - 213 hours (150% of 142 hours)


Transfer hours accepted toward completion of the student’s program are used in the calculation of the Maximum Hours (Timeframe Standard).

When pursuing multiple degrees or changing majors the maximum time frame may be adjusted based on a student generated appeal that includes a degree audit.

All attempted credit hours are considered when calculating the maximum time frame regardless of whether or not the student received financial aid for those hours.



SAP Statuses

Financial Aid Warning

Students who have not met the minimum standard requirements for the previous semester will be placed on a Warning status. Students on Warning status are eligible for financial aid for one additional payment period. Students who do not meet Minimum Standard Requirements at the end of their Warning semester will be Not Eligible for the next semester.


Financial Aid Not Eligible

Students who receive Federal Financial Aid and were identified as all F's the previous semester (and not calculated as Not Eligible for SAP through the regular SAP calculation) and Not Eligible for further Federal Financial Aid

Students who have not met the minimum standard requirements (after being placed on Warning) are then Not Eligible. Students who are Not Eligible cannot receive federal financial aid unless a SAP appeal with an Academic Plan is approved by the SAP Committee. Submitting an appeal does not guarantee approval. Students awaiting a decision on their SAP appeal are responsible for paying their tuition and fees by the payment deadline.


Financial Aid Probation

Students who have successfully appealed a Financial Aid Not Eligible are placed on Probation and are eligible to receive federal aid for one more payment period. After Probation, the student must be making SAP or successfully following their Academic Plan. Students are reviewed each semester for compliance with their Academic Plan and SAP Standards.


Reinstatement

If a student loses federal financial aid eligibility due to not meeting SAP standards, they can regain eligibility in one of the following ways:

  1. Completing courses using their own resources that will satisfy the deficient SAP area.

  2. Successfully appealing by submitting a SAP Appeal Form with supporting documentation.



SAP Appeal Process

Students who are Not Eligible can appeal their status by submitting the SAP Appeal Form (one semester or multi semesters) and a formal written request with supporting documentation to the Office of Student Financial Aid no later than the conclusion of the Drop/Add period for the current semester. The appropriate appeal form is available to the student once they have met with a SAP counselor. The SAP Appeal Form must include the following:

  • an explanation of any extenuating circumstances that prevented the student from maintaining Satisfactory Academic Progress,

  • an explanation of what has changed that will allow the student to succeed academically,

  • an Academic Plan signed by their academic advisor that will enable student success, and

  • a degree audit for those students who have reached their maximum timeframe.

All appeals are reviewed by a SAP committee. The review time for appeals may take a minimum of 2 weeks. Students will be notified of the results by email and mail. If the appeal is denied, students may request an additional review by the Director of Student Financial Aid. The Director's decision is final.


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