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Shepard Symposium - Accessibility

 

Symposium Accessibility

We are committed to an open, accessible, and sustainable symposium. Please look over the accessibility features we have put in place, and contact us with any questions, concerns, and ideas for improvement. We also acknowledge that some elements of access are contextual and relational, and require the participation and cooperation of participants and presenters.

 

Physical Access

The Shepard Symposium is physically accessible. All of the events will be held in the 2nd floor of the University of Wyoming Union. Accessible parking is available in the Union parking lot (entrance on 15th Street across from Fraternity Row -- on east side of the building), and a few spaces are located on the west side of the building, accessed from Ivinson and 13th Street).

Details on accessible parking:

http://www.uwyo.edu/tps/parking/disability.html

 

The UWYO Roundup Transit System is wheelchair accessible. More information is on their website, with a link to the paratransit office:

http://www.uwyo.edu/tps/transit/disability-transportation.html#roundup

 

Campus and Parking Maps can be searched and downloaded here:

http://www.uwyo.edu/uw/tour/

 

Bathrooms:

There are multiple bathrooms on the 2nd floor of the union, including accessible and gender neutral bathrooms.

 

Fragrance Free:

In order to make symposium events accessible to people with chemical sensitivities, the symposium is fragrance free. Unscented soaps will be available in the restrooms, and we encourage participants to avoid perfumes and to use unscented products.

 

Quiet Space:

There is a quiet, low sensory room located on the 2nd floor of the Union, and this room will be open to participants throughout the symposium.

 

Lighting:

There is fluorescent lighting in the Union, but all meeting rooms except the Central Ballroom have windows and natural light. Please feel free to request lighting adjustments in the concurrent session rooms, and we will work with presenters to make the rooms as accommodating as possible.

 

Live Streaming and Captioning:

All of the presentation events in the Central Ballroom, including the keynote talks, will be live streamed and captioned. If you are unable to attend in person, please link to the streamed events! Concurrent sessions may be live-captioned upon request. ASL interpreters may also be requested. Please contact University Disability Support Services at udss@uwyo.edu and for more information, visit their website:

http://www.uwyo.edu/udss/

Audio Description

We do not have trained audio describers, but volunteers and committee members are available to informally audio describe, and presenters are encouraged to describe all visual elements of presentations.

Food:

Catered lunches will be vegan, and all ingredients will be clearly listed. 

Please contact Michelle Jarman at mjarman@uwyo.edu for specific questions, or contact UDSS udss@uwyo.edu with requests.

Accessibility Guidelines and Ideas for Presenters:

  • Announce when the presentation begins and ends
  • At the start of the presentation, introduce the interpreter(s) and other service providers
  • Begin with an overview of the presentation and end with a summary of key
  • Keep the presentation clear, simple, concise, and organized
  • Clearly describe and modify any writing, reading or other activities during the presentation so people with visual, cognitive, or motor impairments can fully and equally participate
  • Verbally describe visual gestures and points of reference
  • Use simple language; avoid acronyms, jargon, and idioms (or clarify/define them)
  • Always face the audience; avoid covering your mouth when speaking
  • Use a microphone 
  • Speak clearly and at a pace that allows interpreters and/or captioners to convey information accurately
  • Make text and visuals large enough to be read from back of the room
  • Verbally describe all visual materials (e.g., slides, charts, overheads, videos) in detail
  • Ensure that any printed handouts are also available in large print
  • Use multiple communication methods for different learning styles (verbal information, pictures and diagrams, text, auditory) 
  • Provide a verbal overview of information in textual materials
  • Provide audio descriptions for all videos (i.e., describe facial expressions, body language, actions, and costumes); use captions when available
  • Instruct participants to speak one at a time, and to speak clearly into the microphone
  • During Q & A: Repeat questions posed by people in the audience if they are not using a microphone 

Prior to the Presentation:

If you want to share materials, please consider these suggestions:

  • When reading directly from text, provide an advance copy and pause slightly when interjecting information not in the text
    • Have a printed scripts, outlines, or copy of presentation available for those who want to follow along (2-5 copies); also have large print copy available (1-2)

  • Make electronic versions of materials available in plain text, rich text, or Microsoft Word (and if materials are provided in PDF format, make certain it is a readable PDF)
  • Be willing to provide materials (papers, PowerPoints, agendas, slides) in alternative formats upon request (e.g., large print, Braille, audiotapes, computer disks, DVDs)
  • Provide a written description of all images  

Please send us any materials you plan to share during the presentation prior to the conference, and we will make them available online. This will allow all conference attendees, including persons with disabilities, as well as interpreters and other support personnel, to familiarize themselves with the materials or access it in multiple formats during the conference.

 

Email materials to: shepardsymposium@uwyo.edu 


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Co-Chairs

Christi Boggs, Ed.D. and Michelle Jarman, Ph.D.

Email: ShepardSymposium@uwyo.edu

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