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Policy Bulletin

Comp Time

To:  All UW Staff
From:  Staff Senate Leave Time Taskforce
Date:  March 17, 2015

The Leave Time Taskforce would like to share the following information with you. These are not new policies, but issues where there seems to be confusion or a lack of consistency in how the policy is put into practice.

  1. Comp time for non-exempt employees should be recorded on a UW timesheet and turned in to Payroll each month. There is no provision for internal tracking of comp time in UW policies. As such, all of the hours that an employee works during the month should be reported on their timesheet.

  2. Comp time is accrued at a rate of time and a half for any hours worked over 40 in a work week. This is stated in the Employee Handbook on page 24, and is governed by federal law as well.

  3. The cap for comp time accrual is 240 hours. Individual departments can choose to set lower limits on comp time, but they are expected to work with their employees to ensure that the employees can use their comp time in a reasonable period. Federal law requires that employees be allowed to use comp time on a date they request unless doing so would “unduly disrupt” the operations of the department.

  4. In general, UW employees are expected to use comp time before vacation leave. However, if a staff member is at or near the vacation accrual cap (352 hours) they cannot be required to take comp time instead of vacation.

If you have any questions on these issues,or you would like to speak with a Staff Senate representative, please let us know.


Other Policy Bulletins:

Time Reporting  

On-Call and Essential Personnel  


Additional Resources:

Recordkeeping Requirements

Wyoming Workforce Services

Does FLSA apply to UW?

   FLSA Fact Sheet Wyoming Workforce Services      FLSA Fact Sheet   

Fact Sheet #21: Record-keeping Requirements under FLSA


 Labor Standards Information


Fact Sheet #7: State and Local Governments under FLSA


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