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Event Planning & Space Reservation|Recognized Student Organizations
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Collegiate Link

Planning an Event/Reserving Space on Campus

Planning an Event

The requirements for planning an event vary dependent on your plan for the event. However, there are some things that are constant, such as:

We highly recommend that you review the Event Planning Guide and attend an Event Planning Session as early as possible if you are considering holding an event this year, as both will help get you started. The Event Planning Session will not only go through all of the steps involved with planning a variety of events, but will also give you face-to-face time with the individuals that you will be working with to get your event approved.

Event Planning Session Dates:

Please be aware that in order to be eligible for support from the ASUW RSO Funding Board, a student representative of your organization must attend an Event Planning Session prior to your request. It does NOT need to be an officer, but we recommend either an officer or someone heavily involved in the event planning process.

Thursday 9/3/15 from 12:15 p.m. to 1:15 p.m. in Union Senate Chambers (Union 221)

Tuesday 9/8/15 from 12:15 p.m. to 1:15 p.m. in Union Senate Chambers (Union 221)

Saturday 10/3/15 part of the RSO Symposium - more info to be announced

Monday 11/12/15 from 12 p.m. to 1 p.m. in Union Senate Chambers (Union 221)

Thursday 12/3/15 from 12:15 p.m. to 1:15 p.m. in Union Senate Chambers (Union 221)

Wednesday 1/27/16 from 12 p.m. to 1 p.m. in Union Senate Chambers (Union 221)

Monday 4/4/16 from  12 p.m. to 1 p.m. in Union Senate Chambers (Union 221)*

*this session is designed for requests for early Fall 2016 programs. Specific information about this session and stipulations that must be met will be sent out via the RSO listserv and communicated via our website.

Reserving a space for a regularly occurring meeting

You will not need to go through Collegiate Link, however you will still need to go through the Union Events Office or Central Scheduling. We do recommend you list your meeting times in your Collegiate Link profile. 

Reserving a Breezeway Table in the Union

If you are looking to reserve a breezeway table, please email with details.

Additional Information

For more details, please consult the Event Planning Guide or the RSO Handbook. For any additional questions, please contact the CAC at

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