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Event Planning & Space Reservation|Recognized Student Organizations
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Planning an Event or Reserving Space

Planning an Event

The requirements for planning an event vary dependent on your plan for the event. However, there are some things that are constant, such as:

  • Reserving a space on campus
  • Getting clearance from Risk Management
  • Completing a Collegiate Link Registration
  • Once your event has occured, complete the RSO Event Self Evaluation Form found here.

We highly recommend that you review the Event Planning Guide and attend an Event Planning Session as early as possible if you are considering holding an event this year, as both will help get you started. The Event Planning Session will not only go through all of the steps involved with planning a variety of events, but will also give you face-to-face time with the individuals that you will be working with to get your event approved. Event Planning Sessions are being held at the following times and locations this year:

9/4/2014 from 12:15-1:15p

9/8/2014 from 12:00-1:00p

9/18/2014 from 12:00-1:00p

10/6/2014 from 12:00-1:00p

11/3/2014 from 12:00-1:00p

11/6/2014 from 12:15-1:15p

2/2/2015 from 12:00-1:00p

2/5/2015 from 12:15-1:15p

3/2/2015 from 12:00-1:00p in Rm. 203, the Big Horn Room

3/5/2015 from 12:15-1:15p

4/6/2015 from 12:00-1:00p

Please be aware that in order to be eligible for support from the ASUW RSO Funding Board, a representative of your organization must attend an Event Planning Session prior to your request.

Reserving a space for a regularly occurring meeting

You will not need to go through Collegiate Link, however you will still need to go through the Union Events Office or Central Scheduling.


Reserving a Breezeway Table in the Union

If you are looking to reserve a breezeway table, please email with details.


Additional Information

For more details, please consult the Event Planning Guide. For any additional questions, please contact the CAC at

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