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Meetings and Events Planning Resources

Reservations & Events Office Contact Information

Events Office Logo 

Wyoming Union
Room 210, 2nd Floor 

Contact Us

Wyoming Union
1000 E. University Ave.
Dept 3105
Laramie, WY 82071
Phone: 307-766-3160
Summer Hours
Mon-Fri: 7:00 am-7:00 pm
Saturday: 11:00 am-7:00 pm
Sunday: Closed

Additional Information and Resources

  • Check out this NEW resource: The Campus Activities Center has developed a comprehensive document - Complex Event Planning Guide - to support students in organizing their special events on campus.
  • Associated Student Technical Services (ASTEC) can provide lighting and sound services to enhance your events in the Wyoming Union.  These services are free to student organizations.  Departments and external groups can consult with ASTEC regarding potential fees. 
  • The serving of alcoholic beverages must be approved by the Vice President for Administration and must be served by an approved bartending service.  Review the Alcohol Policy and complete Alcohol Request Form and return the form by email to the Events Office.

  • Please review the following information pertaining to food served (at meetings, events or breezeway tables) in the Wyoming Union.

    • We encourage all event organizers to read through the Wyoming Union Policies related to food (See Section 10: Bringing Food into the Wyoming Union on Page 7).

    • UW Catering is the primary caterer for Union customers. If UW Catering is not available, event organizers can select another approved caterer. Union Food Services can provide breakfast and lunch foods for meetings held in the Union.

    • Recognized Student Organizations may choose from any caterer on the approved caterers list, including UW Catering.

  • Decoration Guidelines:  We are open to creative ideas for decorating the Wyoming Union event spaces.  Specific ideas for decorations should be discussed with the Union Events Office staff.  NOTE:  Glitter, confetti, rice and candles with flames are prohibited.  Items hung on the walls or air walls dividing the rooms should be secured with painters tape or Command strips - use of tacks, glue or other types of tape can do damage to the walls and are prohibited.

  • Event/Meeting Clean Up: The Wyoming Union strives to provide quality service and support to all events.  We are structured differently from other event spaces and do not have a dedicated team to clean up areas between events.  Therefore we ask all event and meeting organizers to remove any excessive food trash (ie, trash not in a trash can, stacks of pizza boxes, extra trash bags filled during event, etc._  We also ask groups to remove any decorations and signage they bring in for events in the building.

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