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Federal Excess Personal Property Guidelines

Federal Excess Personal Property Guidelines for the Wyoming Agricultural Experiment Station


Policies and Procedures (as of November 8, 2016)


The Wyoming Agricultural Experiment Station participates in the Federal Excess Personal Property (FEPP) program through the U.S. Department of Agriculture. The program allows us to screen property that has been designated as excess by a federal agency and have it transferred to us for use in experiment station programs. USDA retains ownership of the property which is considered on loan and can only be used for experiment station programs. Any other use is unauthorized and jeopardizes our continued participation in the FEPP.


Excess property is in high demand and to be competitive in the search for needed items we will maintain a “wish list”. John Tanaka is the WAES Federal Excess Property Accountable Property Office and is assisted by Kelly Greenwald as the Coordinator.  Directors at each of the WAES Research and Extension Centers have been designated as Screeners.  While anyone can search the FEPP database, these are the only UW personnel that can “claim” an item. 

The most important criteria for WAES to participate in FEPP is to acquire and put into use the items that present a direct cost-savings to the Agricultural Experiment Station and the research programs conducted under its auspices. The acquisition of items which provide general enhancement or improvements is a secondary goal.

Program Component Definitions

End User - Researchers and Station Service Personnel

Screener – Person designated by the APO that can reserve or claim an item
Property Custodian- AES Coordinator, may be assigned to an R&E Center
APO- Accountable Property Officer (APO); serves as the liaison with the FEPP Coordinator.

FEPP Coordinator – Person designated by USDA that runs the program


Wyoming Agricultural Experiment Station

Property Available

Vehicles, heavy equipment, farm equipment, office furniture, lab equipment, tools and various consumable supplies are among the types of property received.

Cost to User

Only FEPP property that is 'free' is eligible for WAES acquisition.  Property requiring payment or fair market value (reimbursable) is not available to WAES through the FEPP program.

The only expense to acquire property is the cost of shipping or traveling to pick up the property.


Wyoming Agricultural Experiment Station Personnel for FEPP


Accountable Property Officer: John Tanaka at 307-766-5130 or

WAES Coordinator: Kelly Greenwald at 307-837-2000 or


            Laramie R&E Center – Doug Zalesky

            Powell R&E Center – Camby Reynolds

            Sheridan R&E Center – Brian Mealor

            Sustainable Agriculture R&E Center – John Tanaka and Kelly Greenwald


Inventory and Disposal of Items

Since USDA holds title to the items, proper records and accountability procedures at the local level are important. All recipients are required to sign for items (see Responsibility Form) issued for use in their areas. An “audit trail” is maintained for all property regardless of value, and items in use are inventoried regularly. It is a good idea for users to maintain their own records or files on items issued to them. Users and responsible persons should also ensure items that are being used according to regulations.

When items are no longer needed by a unit, contact the APO or WAES Coordinator. Regardless of their value, the items may not be thrown away, transferred to another unit of the University, transferred to local or civic groups, or shipped to the UW Surplus Office for any reason. Transfer within the WAES to another research unit is permissible as long as the FEPP WAES Coordinator is contacted and a new Responsibility Form filled out and returned.

Do’s and Don’ts


DO regard participation in the program as a privilege. Responsible actions on the part of users help ensure continued participation in the program.

DO maintain proper care of the items and ensure that they are used correctly.

DO understand and appreciate that acquiring items presenting a direct cost savings is the first priority of the FEP program; enhancements and improvements not necessarily affecting the unit’s budget are a secondary goal.

DO be sure to maintain good records on the property and contact the WAES Coordinator for disposal.

DO understand and appreciate the accountability dimension of FEPP property. Property users and managers are asked to assume responsibility for proper use and any discrepancies regarding the property. Users must be able to account for items issued to their programs or activities.

DON’T dispose of any federal property other than through the FEPP WAES Coordinator, regardless of their real or perceived value.

DON’T use the items for anything other than approved agricultural research or extension projects and programs. Any use outside these realms violates federal guidelines governing the program.


Links to More Information and Forms


USDA Tractor Book – Official guidelines for UW to participate in the FEPP


FEPP Frequently Asked Questions


FEPP Frequently Asked Questions for the Defense Reutilization and Marketing Service


FEPP Glossary and Acronyms


UW Responsibility Form

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