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Office of Graduate Education Covid-19 Related Information

The University of Wyoming is closely monitoring the novel coronavirus and endeavoring to ensure the safety and health of its students, faculty and staff.  Please see UW’s Covid-19 website for the latest information on the return to campus plan for Fall 2021: 

UW’s Office of Graduate Education is committed to supporting graduate students during this complex time.

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Remote Meetings, Defenses and Exams
Submission of Graduate Forms and Signatures
Graduate Defense Deadline
Graduate Classes and Instructional Continuity
International Graduate Students
International Graduate Student Applicants & English Proficiency
Office of Graduate Education Student Travel Funding
Working with the Office of Graduate Education

Remote Meetings, Defenses and Exams

Until further notice, all graduate committee functions including advisor-student meetings, advisor-committee meetings, prospectus presentations/defenses, qualifying and preliminary exams, and thesis/dissertation defenses should be conducted remotely via available services such as Zoom, Microsoft Teams, Skype, etc.  Although still allowed, in-person meetings/exams/defenses are strongly discouraged and are not allowed if any single necessary participant requests remote participation.

Public announcement requirement. (Updated 10/20/20) Per policy, all defenses must be announced publicly two weeks in advance. Waivers may be granted upon request. In person public defenses are strongly discouraged and must follow all UW public health requirements. Students and committees are strongly encouraged to have a public component to defenses via remote technologies.

Submission of Graduate Forms and Signatures

All graduate forms ( must be submitted electronically.  The Office of the Registrar is endeavoring to implement fully online versions of graduate forms, and these and instructions for their use will be made available as quickly as possible.  Until then, all graduate forms should be completed by the originator and emailed to the next step in the signature chain.  Students and advisors should monitor the progress of the forms as they pass through the signature chain to ensure that forms are processed as quickly as possible. (updated 10/20/20)

Example: Graduate Committee Assignment Form (, the student will fill out all possible fields in the PDF file before emailing the form to the committee chair who will be responsible for collecting all committee members’ signatures.  Except in rare circumstances, all signatures should be collected electronically.  Once all members’ signatures are collected, the committee chair will then electronically deliver the form to the Department/Program Head for signature, and the Department Head will then email the signed form to the Dean (or designee).  The Dean (or designee) should then email the completed form to for review by the AVP for Graduate Education.  (Please note that some forms follow different signature authority chains than the example given here.)

Paper graduate forms that were in-process prior to March 19, 2020 will be processed as usual. 

Graduate Defense Deadlines

The graduate defense deadline is December 3, 2021. The new deadline to submit paperwork is December 10, 2021. Please contact with questions. 

Archived Information Spring 2020

Graduate Classes and AY 2021-2022

Please see the UW campus return website for additional information. Students are encouraged to contact their department for specific details regarding individual programs. 

Archived Spring 2020 Information

Graduate Assistantships and Fellowships

UW is committed to its current and incoming graduate students who have been offered Graduate Assistantship or Graduate Fellowship funding for AY 2021-2022. Most graduate assistantship duties require an on-campus presence. Students should contact their department for further information. 

Graduate Assistant Hiring and Termination During the Ongoing Pandemic

Archived Spring  2020 Information

International Graduate Students

Travel restrictions and visa processing delays related to the ongoing coronavirus pandemic continue to have significant impacts on UW’s international graduate students. Many new and continuing international graduate students will be unable to come to campus for part or all of the Fall 2021 semester.

In an effort to help students achieve their dreams of starting or continuing their graduate degrees at UW, the Office of Graduate Education (OGE) is pleased to announce the continuation of the temporary Graduate Tuition & Fees Fellowship (GTFF) Program that was started last year. This program is intended to provide tuition & fee funding for international graduate students who were to be hired as graduate assistants for Fall 2021 but are unable to be graduate assistants because they are unable to enter the U.S.

In order to help international graduate assistants who are unable to arrive on campus and be hired as graduate assistants, UW has implemented the Graduate Tuition and Fees Fellowship program.

Information about the Graduate Tuition and Fees Fellowship Program

Fall 2021 Graduate Tuition & Fees Fellowship for International Students Request Form

Information for continuing international students

For more information regarding immigration, visas and SEVIS status please consult the International Students and Scholars Office.

International Graduate Student Applicants & English Proficiency 

Given current difficulties graduate applicants are facing with taking TOEFL and IELTS exams, international graduate student applicants may submit Duolingo English proficiency exam results in lieu of TOEFL or IELTS results. The Office of Graduate Education will accept the Duolingo English proficiency exam in place of TOEFL and IELTS through Fall 2021 admission.

A Duolingo score of 110 or higher is required to meet the English proficiency for UW graduate admissions. 

The Duolingo English exam is available at:

Some crucial information regarding the Duolingo test:

When an applicant selects to take the exam, they will be asked to create a Duolingo account.  Once logged in, they are prompted to take a practice test, which is highly recommended.  Following the practice test, they are asked to buy the test ($49). There will be two options: buy it and take it immediately or buy it and take it later.  We recommend that applicants read the FAQ and Duolingo test rules and requirements:  Test takers are strongly advised to follow the test rules exactly. 
(updated 10/20/20)

Office of Graduate Education Travel Funding

The Office of Graduate Education has suspended its Graduate Travel Awards program until further notice.

Archived Spring 2020 Information 

Working with the Office of Graduate Education

Until further notice, Office of Graduate Education personnel will only meet in-person with students, faculty or staff under extraordinary circumstances (e.g., if an online or over-phone meeting is not possible and the meeting is deemed essential by the Office of Graduate Education).  Nevertheless, the Office of Graduate Education is committed to supporting graduate students, faculty and staff during the Covid-19 pandemic and will endeavor to be responsive to all student, faculty and staff inquiries.  Please contact us via email ( or phone (+1-307-766-4286). 

As needed, further information will be posted here.

Extended Graduate Application Deadlines - Archived Information (updated 10/20/20)

Contact Us

Office of Graduate Education

Old Main 403

Phone: (307) 766-6478


1000 E. University Ave. Laramie, WY 82071
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