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UW Facilities Council

PURPOSE

To make recommendations to the President on all aspects of physical facilities on campus in support of the university’s core missions of teaching, scholarship and research, and engagement as well as to support the realization of the goals of the University Strategic Plan. 

The Facilities Council will advise on items including, but not limited to, the following:

  • University Regulations and Policies pertinent to development and oversight of a built environment that enables and enhances the university’s ability to support its mission as well as make progress toward the goals of the University Strategic Plan.
  • Support of, and information on all facility and space planning including the campus master plan, or more specific plans (e.g. housing plan, parking plan, classrooms plan, long range development plan, historic preservation plan, etc.) that provide a road map for physical facilities,
  • Prioritization of new construction and renovation of existing facilities,
  • Usage of space including space assignment and management,
  • Acquisition of additional real estate and facilities,
  • Prioritization of plans for campus major maintenance,
  • Commissioning, design and placement of public art,
  • Support of environmental and economic sustainability initiatives in physical facility projects.

PRINCIPLES

  • Facilities, in the broadest sense, enable and support the mission of the University to provide a quality education, conduct world-class research, scholarship and creative activity, and provide service to, and engagement with the state.

The University of Wyoming will manage and maintain its campus physical facilities in keeping with its mission, vision, core values and the university regulations. See: http://www.uwyo.edu/generalcounsel/current-uw-regulations-and-presidential-directives/2facilities.html

  • UW facilities support student success including recruitment, retention, and graduation.
  • Discussions and recommendations about university facilities are optimized when there is open communication across stakeholder groups.
    • Discussions and recommendations on facilities shall uphold shared governance where the campus is represented on committees making facility-related recommendations and informed of potential decisions with opportunities for input.
    • In all facilities regulations, policies, plans and assignments, transparency will be the hallmark where minutes and documents are posted and readily accessible, and major decisions are communicated to campus.
  • Facilities improvements and investments will strive to achieve efficiencies and wherever possible, drive down costs.
  • Facility decisions, particularly those around energy will strive to be cost-efficient, sustainable and minimize our human footprint.
  • The Committee supports the President, the Vice President for Administration, and the Board of Trustees in the execution of Capital Construction and Major Projects as described in University Regulation 1-102.

Five standing sub-councils report to the Facilities Council:  the Policy and Planning Sub-Council, the Facilities Utilization Sub-Council, the Public Art Sub-Council, the Campus Sustainability Sub-Council, and the Technical Review Sub-Council.  The purpose of these sub-councils is to provide analysis and expertise to the Facilities Council prior to the Facilities Council providing advice and recommendations to the President on all decisions concerning the built environment of the University of Wyoming. 

OPERATING PROCEDURES

The Facilities Council normally meets once a month, year-round. Meetings for which a quorum is not available are rescheduled or canceled.  Notes for each meeting will be taken and posted on the Facilities Council web page.

The Facilities Council typically receives requests for space, construction, demolition, remodeling, renovations, installation of artwork, and modifications to campus features.

All updates and reviews of University Regulations and Policies that impact facilities and more broadly university space are also under the council’s jurisdiction.   This can include creating new, updating existing policies or sun setting those that that are no longer needed as well as recommending changes to the University regulations using appropriate processes.  

The Council also gives input to the creation and development of all planning related to facilities including the campus master plan, and more specific plans such as those to develop campus housing, parking, and classrooms as well as plans for major repairs and renovations. 

The following elements of the UW Capital Construction for Major Projects: initial planning, the level 1 Reconnaissance study, the Level II feasibility study, and the Level III Design and Construction, are reviewed by the Facilities Council. 

Departments, colleges, and other units wishing to make a request will fill out and submit forms as appropriate to the Facilities Council.  Supporting materials and justifications are strongly encouraged. 

Upon receipt of a request, the Facilities Council will consider it and delegate further consideration of the request to the appropriate sub-council(s).  At the discretion of the Council Chairs, Requestors will typically have the opportunity to make an in-person presentation of the request to the Facilities Council.  The Facilities Council may develop policies that direct certain type’s requests to sub-council, without initial review by the council.

Sub-councils will review requests in as timely a way as possible, ideally within a month.

Similarly, after review of requests, the chair of the relevant sub-council(s), will present recommendations to the Facilities Council.

Facilities Council will then discuss and vote on the recommendations.  The Chairs of the Facilities Council will then relay the recommendations of the Council to the President.

ASSOCIATED REGULATIONS, POLICIES AND FORMS

Committees of the Board of Trustees

Presidential Directive 2-1987-3: Space Allocation Procedures

Public Art Policy

Regulation 1-102 Board of Trustees Directives on Change Orders for Capital Construction on Major Projects, Retention or Disposal of Real Property

Regulation 1-102, Attachment A: Policy for Retention or Disposal of Real Property

Regulation 1-102, Attachment H: Project Development Policy and Procedure for UW Capital Construction for Major Projects

Regulation 2-1 Physical Plant

Regulation 2-32 Energy Management

Regulation 2-181 Space Assignment and Management


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UW Operations

1000 E. University Avenue

Dept. 3227

Laramie, WY 82071

Phone: (307) 766-6225

Fax: (307) 766-4040

Email: svsdesk@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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