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Pre-departure Steps

Incoming Students

International Exchange and Study Abroad Students: Preparation and Arrival


Step Four

Create a ‘WyoWeb” Account

You will use WyoWeb to pick your classes and access your records AFTER you have completed your application and have been admitted to the University of Wyoming. Your UWYO Exchange Handbook will cover the registration process in the “Registration” tab. 

If you can not access the handbook you will need to:

  1. Go to Wyoweb 
  2. Follow the link “Obtain Username and Initial Password” in the upper righthand corner
  3. Enter your last name, date of birth and your W Number. Leave the SSN box blank
  4. Return to Wyoweb and click on "Students" under the "WyoRecords" tab. You will be taken to a Login page. Enter your UW Username and the password you created.  
  5. After you enter your username and password, you will be directed to a Password Reset Utility Enrollment. This utility was created to assist students in case they ever forget their username or password. Simply follow the steps provided to complete this. You will only be required to do this one time.
  6. You have now set up your WyoWeb account

Step Five

Register for Classes

After you have been admitted as a UW student you will be able to register for classes.

Here is a guide to registering for classes.

It is very important that you register for at least one class before you come to Laramie. Classes do fill up, so it is important to register as soon as possible in order to get your first choice in classes. If you wait to register until you arrive, you will have a difficult time finding classes.

The Spring Class Schedule will be available in October before you arrive and the Fall Class Schedule will be available in March before you arrive. In the meantime, you can use previous class schedules as a reference to get a sense of what may be offered. Classes are generally similar year-to-year, but not exact. You can use the University Catalog as a resource to find course descriptions, but please be aware that not all classes listed in the Catalog are offered each semester. You should choose your classes based on the appropriate semester's Class Schedule once it is available online. Undergraduate students are required to enroll in a minimum of 12 credits (usually 4 classes); graduate students must enroll in a minimum of 9 credits (usually 3 classes).


Step Six

Apply for Housing

Kyoto, Japan

It is very important that you apply for housing before you come to Laramie! Study Abroad and Exchange students are encouraged to live on campus in either the Residents Halls or Apartments. There is not a service available to help students find off-campus accommodation. Be advised, most housing contracts are 12 month leases. Students must arrive in Laramie before orientation which is held before the start of the semester. More information can be found at the Residence Life & Dining Services webpage. 

To learn more about these, as well as costs and dining plans, visit the Residence Life and Dining Services web page.  To apply for a Residence Hall or Apartment, click on the housing contract link under your Checklist on WyoWeb.  The online application can be found there. You will not be permitted to apply for housing until you have been admitted to the University of Wyoming and are enrolled in at least one class. Housing offer letters are sent only to uwyo.edu email addresses. It is important for you to check your uwyo.edu email address regularly after you submit your housing application.

Please be aware that UW housing contracts are binding legal documents.  Once you have accepted your housing offer and signed a housing contract, you will not be released from the contract until the rental term is complete.  Please be aware that by accepting a residence hall or apartment offer, you are signing an electronic contract.

On-Campus Housing Options

Residence Halls

Students staying in the Residence Halls must purchase a meal plan. More information can be found on the Dining Plans webpage. 

For students studying at UW for one semester, the lease term for Residence Halls is:

  • Fall semester
  • Spring semester

If you live in a residence hall during the fall semester and decide to extend your studies at UW for the spring semester, you must also live in the hall during the spring.

  • The price for a residence hall and meal plan is for one academic year (two semesters).  To determine the price for one semester, simply divide the listed price in half.

For students studying at UW for an academic year, the lease term for Residence Halls is:

  • Fall and Spring semesters (the contract is for the entire academic year)
  • If you are staying at UW for the academic year and choose to live in a residence hall in the fall, you must also live in the hall during the spring.

Students studying at UW for one semester only will be released from their residence hall contract at the end of that semester

Campus Apartments 

There are often waiting lists for on-campus apartments, so if you would like to rent an apartment, you must apply early!

For students studying at UW for one semester, the lease term for Apartments is:

  • August - December for the fall semester
  • January - June for the spring semester
  • August - July for Bison Run Apartments*

For students studying at UW for an academic year, the lease term for Apartments is:

  • August - June
  • August - July for Bison Run Apartments*

Important information for apartments:

Please be aware that due to its low cost, Bison Run is a very popular option for all students.  Because of this, availability is very limited.  If you choose to apply to Bison Run, you will be required to pay a non-refundable application fee of $75. This does not guarantee that you will be offered a room at Bison Run. 

Unfortunately, it is not possible for our office, or for the Residence Life office, to predict whether space will be available at Bison Run. Students studying at UW for one semester should NOT apply to Bison Run. Please consider this carefully before applying.

In order to receive your full apartment deposit back, you must complete a Vacate Form at least 60 days before you move out of your apartment.  You can find this form online here.  We recommend that you complete this form right after you check in to your apartment.

There is no service available to help you find a roommate for an apartment.  You must do this on your own.

Apartments include furniture (upon request), but no linens or housewares (dishes, etc.).  You will be required to purchase these.  If you request an apartment, please be sure to indicate that you would like it to be furnished.  If you do not, the apartment will be completely empty when you arrive (no beds, tables, etc.).


Step Seven

Ha Noi, Vietnam motorcycles and bridges in FranceVisa Application (J-1 Student Visa)

The University of Wyoming will provide you with an official letter of acceptance and DS-2019 visa documents. 

Before you make travel plans, it is very important to be aware of the Important Dates so you know your expected arrival date. This is when you will be expected to be on campus so that you can attend the mandatory orientation. This date is also on your official admission letter and your DS-2019.

Under U.S. Citizenship and Immigration Services (USCIS) regulations, students may not arrive in the United States more than 30 days in advance of the date noted on their DS-2019. If your plans change, and you decide not to attend UW, please notify the Study Abroad Office of your decision immediately.

Make certain your passport is valid and that you have obtained a J-1 visa from a U.S. embassy/consulate.

Do not come to the United States on the "B" (visitor's) visa with the expectation of changing it after you've arrived in the U.S. It is not permitted and you cannot take classes while in the U.S. on a "B" visa.

For information on how to obtain your Student Visa, visit the International Students and Scholars (ISS) web page. 


Step Eight

Travelling to Laramie

Once you have completed all the steps on your WyoWeb account, you have registered for classes, submitted all medical documentation in English, obtained a J-1 Visa, and purchased travel to Laramie you are ready to go! You must arrive in time to attend orientation. We recommend arriving a day or two before the Mandatory International Student Orientation. Updated dates and information will be given to you. 

Be advised, J-1 students may not arrive in the U.S. more than 30 days before the start date on your DS-2019. If you decide to come earlier than this, you will enter as a tourist and will need to leave the United States so that you may enter in the correct J-1 status no more than 30 days before the start date listed on your document. ease fill out the survey to inform us about your travel plans so we can assist you upon your arrival in Laramie! 

The closest international airport is Denver International Airport (DIA) in Denver, Colorado.

U.S. border agents are required to verify that every international student arriving in the U.S. has a valid student visa.  Please expect and plan for delays when going through U.S. customs and border control.  This is especially important to consider when purchasing your airline tickets.  You will be required to go through customs and border patrol at the airport in which you first enter the U.S.  If you have a connecting flight from that airport, please plan sufficient time so that you do not miss your next flight.

To reach Laramie from Denver, there are two options:

You may fly directly to Brees Field Airport, Laramie (LAR) via Denver International Airport. A member of the Education Abroad team can collect you from the airport.

Or, you can take the Groome Shuttle Service from the Denver International Airport to the UW Washakie Center. Expect a travel time between 2.5 - 3 hours. You may make a reservation online at the Groome Transportation website. 

You must plan your travel so that you arrive in Laramie between the hours of 8:00 am (0800) and 9:00 pm (2100). Laramie is in a remote location. Please be aware that in order to arrive in Laramie during acceptable hours, you may need to plan for two days of travel.

If you cannot arrive in Laramie between these hours, you will need to stay the night at a hotel in Denver.  Laramie is a small town with a very small airport. There are no hotels near the Laramie Airport, and it is not possible to sleep in the airport. There is also no public transportation or taxi service from the Laramie Airport. It is 8.5 km (5.3 miles) from the Laramie Airport to the University, so walking is not an option - especially in winter. If you use the Groome Shuttle from Denver, you can be taken to a hotel in Laramie for a small fee.

If you will be living in a UW apartment, it is not possible to check in to your apartment any later than 8:00 pm (20:00). If you plan to arrive in Laramie later than 8:00 pm (19:00), you must plan to stay in a hotel that night.

You will need to notify the Education Abroad Office of your travel itinerary, so that we can arrange to have someone meet you when you arrive in Laramie. Students can find more information about arriving in Laramie in the online UWYO Exchange handbook.


Step Nine

Attend Orientation

The University of Wyoming provides a mandatory campus orientation program at the beginning of the fall and spring semesters. 

This mandatory program is designed to acquaint incoming international students with the Laramie and university communities through a series of informative activities and services. Students will discuss academic issues, tour the campus, meet with UW officials and student representatives, hear from student support organizations, and learn about special services that are available to international students.

It also offers students an opportunity to learn about immigration regulations, procedures, and policies that will affect them while they are studying in the United States. As part of the orientation program students will complete various forms that are required by International Students and Scholars. These documents will help ISS report required arrival and immigration information to the U.S. Citizenship and Immigration Services (USCIS).

That is why it is critical that each new international student arrive early and attend the orientation session at the beginning of their first semester at UW. We urge students to make their travel plans accordingly so that they are here in time to attend their scheduled orientation program.

Mandatory Orientation is typically the week before classes begin.  Please refer to the International Students and Scholars webpage (number six) for updated dates and information. 

You must also check-in with International Students and Scholars in Suite 5, in the basement of the Cheney International Center between 8:00 AM and 4:30 PM immediately after your arrival in Laramie. Be sure you bring your passport and DS-2019 with you. The Education Abroad office will assist you with this.

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