CMS Help and Support

How to Upload Documents and Images

If you want links to document or images of any kind to be visible or available on your site you will first have to upload them to the CMS. The first step to uploading the necessary files will be to create an appropriate structure to organize them.

Setting up Folders

If you want to use photos and other files on your site, you will need to upload them to the correct location.

1. Create a folder called _files to store all of the files you want to use on your site.
   
2. Create two sub folders within the _files folder called images and docs. If you would like to create additional sub folders within these folders to organize your images and documents you may.

Uploading a File

Note: The maximum file upload size is 20 MB

1. Select the appropriate folder (Images or docs ), then Add Content > Default > File.
   
2. Click the Choose button and navigate to the image or document that you want to upload. You can also drag and drop your selected files onto the window. If uploading an image the image should be formatted to web resolution prior to uploading. You can use a program like paint or Photoshop to do this. Any photo ordered from the UW Photo Database for use on the web will already be the correct resolution.
3. Your uploaded photos will be shown at the bottom of the window. It is important to know that they are not uploaded yet.
4. Click Save & Preview. This will save your upload as a draft. 
5. Click Submit to finalize your upload.
   
6. You will see an Asset Created Successfully message at the bottom of the screen if there are no errors
   

Please Note:

All photos used on the homepage of your site will need to be approved by Institutional Marketing. The easiest way to ensure your photos are approved is to use photos from the UW Photo Database. See our How-To for more information on the UW Photo Database.

If you can't find a photo that fits your needs in the photo database you have two options:

1. Submit a request with Photo Services to have a shoot scheduled.
2. Have an existing photo approved for use on the site.

To have an existing photo (not from the database) approved for use on the homepage of your site e-mail the photo to uwmktg@uwyo.edu for review. If you use a personal photo (not from the database) anywhere on your site you will be responsible for having  UW Model Release (PDF) for every identifiable individual in the photo on file. This review policy is necessary to ensure all photos on the site are high-quality and that the use of personal photos is protected by the release.