Skip to Main Navigation. Each navigation link will open a list of sub navigation links.

Skip to Main Content

Apply to the University of Wyoming apply now

Global Resource Navigation

Visit Campus
Download UW Viewbook
Give to UW

Procedures and Processes Changes

Elimination of Foundation Form 200

Prior to the WyoCloud Financial Management system, Form 200 was used for Foundation to University Account Transfers. The new system now allows for automatic transfers, similar to scholarship transfers. As of February, all gift accounts with a negative UW balance and sufficient expendable funds held at the Foundation will be automatically transferred (see March 2017 Change Agent Network Meeting). 

Per Diem

The official travel policy will change to provide per diems for meals while traveling. The per diem amount, a specific amount of money an organization gives an employee per day to cover living expenses when traveling for work, will be based on federal rates, but departments will have discretion to set rates that do not exceed that amount (see March 2017 Town Hall). Federal per diem rates can be found at the US General Services Administration website

Required Training

Training will be required for WyoCloud due to the open security approach. All employees will have access to submit expense reports and make purchases. Users across campus who have fiscal responsibilities will be given the same elevated privileges with additional training (see April 2017 Town Hall). 

Electronic Documentation and Receipts for Auditing

The new financial management system and WyoCloud app allows for electronic documentation of receipts, such as scans (pdfs) and photos.

New Contracts Process: Electronic Signatures and Signature authority

The Office of General Counsel is in the process of updating UW’s policies and procedures in order to allow for these financial management changes.  The Office of the General Counsel is also drafting a new policy on use of electronic signatures.

Spending Approval Levels

The approval process for transactions in WyoCloud will be routed online through the system to designated approvers.  The approval process for requisitions, change orders, and payment requests will have additional approvals configured for dollar amounts and delegation options.  Dollar thresholds will be added to the approval process for requisitions, change orders, and payment requests. Spending approval levels are listed below. Further information on financial systems work flows can be found on the WyoCloud website.

  • Business Managers/Cost Center Approvers approve up to $99,999.99
  • Associate VP/ Dean/ Director approve $100,000 - $249,999.99
    • For requisitions, if the total is between these two amounts it will dispatch after this group approves.
  • VP approves $250,000 - $999,999.99
    • If the total is within this range the previous group (Associate VP/ Dean/ Director) will approve as well as the VP. The requisition would dispatch after this approval.
  • The President approves $1,000,000 and up.
    • If the requisition is above one million dollars, the two previous groups (Associate VP/ Dean/ Director and VP) will approve prior to the President’s approval. The requisition would dispatch after this approval.

Standard Fringe Benefit Rate

Effective July 1, 2017, the University of Wyoming is moving to a standard fringe benefit rate for all UW employees.  The University will utilize the federal rate as set by the US Department of Health and Human Services for all salaries and benefits paid by the University for each of the three categories noted below.  The University will utilize a slightly lower amount than authorized by the US Department of Health and Human Services for FY18.  However, the full authorized amount will be implemented in FY19. 

This change will not affect employee’s personal benefits in anyway; it is simply a change to the University’s budgeting mechanisms. Questions may be directed to the Payroll Office (766-3558 or payroll@uwyo.edu).

 

FY2018

FY2019

Faculty/Academic Professional

41.0%

43.3%

Staff

51.4%

56.1%

Student/Non-Benefited

3.9%

3.9%

Strategic Sourcing Preferred Vendors

Procurement is working to finalize contracts with suppliers in the areas of office supplies, computers and scientific supplies.  Notifications will be forthcoming concerning these contracts in fall 2017.

Section I: Budget and Cash Rollovers to FY18

Any remaining spending authority in current Section I accounts (state-budgeted funds), at the end of FY17 (June 30, 2017), will roll-forward to an Unrestricted Operating Reserve at the Major Operating Unit’s top Organization in the new Chart of Accounts (COA). For example, the remaining spending authority at June 30, 2017 in the Chemistry Department’s Section I budget will be placed in the A&S Dean’s Office (the “organization”) Unrestricted Operating Reserve (the “fund source”) (see June 2017 Year-End Deep Dive).  The Office of General Counsel is in the process of developing a policy on cash reserves and rollovers that will be in effect for FY19 and beyond.    

Section II (Converted to Unrestricted Operating): Budget and Cash Rollovers to FY18

The claim on cash in current Section II accounts at the end of FY17 (June 30, 2017) that have been mapped to be converted to the Unrestricted Operating fund source in the new Chart of Accounts (COA) will roll-forward to an Unrestricted Operating Reserve at the Major Operating Unit’s top Organization. For example, a Chemistry Department’s Section II fund, which has been mapped to the Unrestricted Operating fund source in the new COA, that fund’s claim on cash as of June 30, 2017, will be placed in the A&S Dean’s Office (the “organization”) Unrestricted Operating Reserve (the “fund source”) (see June 2017 Year-End Deep Dive). The Office of General Counsel is in the process of developing a policy on cash reserves and rollovers that will be in effect for FY19 and beyond.   

Section II (Converted to Designated Operating): Budget and Cash Rollovers to FY18

The claim on cash in current Section II accounts at the end of FY17 (June 30, 2017) that have been mapped to be converted to a Designated Operating fund source in the new COA will roll-forward to fund balance in the Designated Operating fund source at that account’s new organization level. For example, the Chemistry Department’s current Section II account (fund 1501) for Indirect Cost recovery, which was mapped to a Designated Operating fund source in the new COA mapping exercise, that fund’s claim on cash as of June 30, 2017, will be placed in the Chemistry Department’s (i.e., the organization) Designated Operating F&A Recovery (the “fund source”) (see June 2017 Year-End Deep Dive).  The Office of General Counsel is in the process of developing a policy on cash reserves and rollovers that will be in effect for FY19 and beyond. 

 




Share This Page:

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Twitter Icon Youtube Icon Instagram Icon Facebook Icon

Accreditation | Emergency Preparedness | Employment at UW | Gainful Employment | Privacy Policy | Accessibility Accessibility information icon