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WYOCLOUD TRAINING

Financial Management System Training

    

There are three types of training for the WyoCloud Financial Management System: online training (required), topic specific sessions, and open labs.  Details and access to each type of training can be found below.  We also encourage you to continue to check this page as well as our Communications page for information on upcoming in open Q&A sessions. 
If you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.
Looking for online training for WyoCloud Financial Management? Click here.
 
In order receive access the WyoCloud Financial Management system, you must complete the following three required trainings:
  • WyoCloud Basic Navigation
  • Creating an Expense Report
  • Creating a Requisition / Create a Procurement Catalog Requisition
After completing the above trainings, you will receive access to the system by close of the following business day. You may check on the completion status of your trainings by clicking on the course of interest in WyoCourses – a completed course should end on a “Submit” page. To supplement the trainings above, Quick Reference Guides (QRG’s) will be available in the WyoCloud Knowledge Base. These QRG’s, which can be accessed at any time, provide written instructions on how to navigate the system. Although the above courses are all that is required for basic system access, depending on your role you may need to complete additional trainings. You’ll find the full list of available courses within the same WyoCloud Financial Management Prerequisites course in WyoCourses. You’ll find the full list of available courses within the sameWyoCloud Financial Management Prerequisites course in WyoCourses If you have already completed training, it is NOT required that you complete any additional training; however, please note that we have updated a number of the trainings to include the updates that will be launched on 9/26, as well as additional tips we have learned since the system went live this summer. Below is a brief summary of the most impactful training updates you should be aware of:
  • NEW* Procurement Catalogs Requisitions - These new catalogs simplify the requisition process and allow you to leverage special UW pricing with select suppliers.
  • UPDATED* Create Service Contract - This portion of WyoCloudhas received a facelift. The functionality remains largely the same, however you’ll notice the layout has been refreshed.
If these are processes you routinely complete, it is strongly recommended you review the updated materials. Due to these updates to both online courses and Quick Reference Guides (QRG’s), you’ll soon receive invitations to the updated trainings from WyoCourses (notifications@instructure.com)
The WyoCloud Team will be offering a limited number of sessions in which an instructor will walk you through topic-related business processes.As you prepare to attend, please be sure to complete the online training associated with the session, and come prepared with specific questions or tasks you would like assistance with relating to the course topic
  • These will take place in computer labs around the UW campus
  • Courses will take approximately 1.5 hours; registration will be required
 To sign up for a topic-specific session, please review the schedule of availabilities on WyoLearn.
After completing all required online training, if you find that you have additional questions, and would like to speak to a WyoCloud subject matter expert, you may attend an Open Lab Session.These hands-on sessions will allow members of the UW community to drop-in to small, "office hours" style sessions and ask questions, one-on-one, about the WyoCloud Financial Management System that may not fall under any of the categories covered by Open Q&A or topic specific sessions. Subject matter experts will answer your questions on a first come, first serve basis. If you stop by an Open Lab session and are unable to speak with an expert due to volume of attendance, we encourage you to stop by one of the following week’s sessions.   A schedule of upcoming Open Labs can be viewed on WyoLearn. Look for the Open Lab Icon  Open LabIf you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.

  

Business Intelligence Financial and Student Reporting

  

In order to access Business Intelligence Financial Reporting, you must complete the required “Business Intelligence Reporting Navigation” training online. If you do not currently have access, you will soon receive a WyoCourse invitation (fromnotifications@instructure.com). Business Intelligence Financial Reporting leverages the same platform as Business Intelligence Student Reporting (released in Spring 2017), thus if you have already completed the previous Student Training, you will not be required to complete additional training to receive access to the Financial Reporting dashboards as - your provisioning will be automatically be completed at go-live. 

In addition to these online courses, corresponding Quick Reference Guides (QRG's) are also available on the WyoCloud Knowledge Base.

Basic training on the new WyoCloud Student Reporting system began on March 2, 2017. For most users, this training is conducted online through WyoCourses and has been extended to individuals across the institution who have Banner access. In addition to this initial training, some UW users have been invited to complete additional training dependent upon their role at the institution.

  

To access WyoCloud Business Intelligence Reporting online training, click here.  
The WyoCloud Business Intelligence Reporting Knowledge Base can be found here.

You can access the system from WyoWeb, as shown in the screenshot below. Simply click on “Business Intelligence” under the “WyoCloud” section, and you will be taken to the standard UW single sign-on page. Enter your typical UW credentials, and you will be taken to the WyoCloud BI Reporting dashboards.
Shows where to click on the BI Training on WyoWeb
If you have any questions related to the WyoCloud BI Student Reporting system and/or related training, please contact the IT Service Help Desk here.

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