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Spring Semester - Student FAQs

Updated on March 26, 2020 | 3:15 p.m.

Student FAQ Table of Contents

POST-SPRING BREAK INSTRUCTION

There may be limited opportunities for student loans, which must be paid back. If you would like to explore loan options, please contact your counselor in the Office of Scholarship and Financial Aid.

Your instructor will communicate the modality options for your course.

Your instructor will communicate via email the modality of your classes after spring break.

Call the COVID-19 hotline at 307-766-2683.

All courses will provide opportunity for remote learning.

No changes will be made to student fees.

Yes. Courses are online for one week immediately following spring break.

Yes. On March 25, the UW Board of Trustees adopted a resolution to “fully reopen” the university for the fall semester “consistent with the health policy guidelines and directives of the state and federal governments regarding COVID-19.” For the semester that starts Aug. 23, the university has determined to proceed with plans for face-to-face classes at maximum capacity, face-to-face student engagement programs, in-person athletics experiences and the like. A much higher percentage of classes will be conducted face to face, and it’s expected that distancing, gathering and testing requirements will be eased. It’s not yet certain whether there will continue to be any requirement for face protection.

All courses will provide an opportunity for remote learning.

All students will be required to have a “green light” on Campus Pass before they can participate in on-campus activities.

Yes. At the present time, students are not required to have the COVID19 vaccine to return to campus.

A variety of engagement program plans have been offered throughout the year with in-person and virtual options through the Center for Student Involvement and Leadership, Half Acre, etc. Check their websites for updates lists of activities which include fat-tire bike rides with Outdoor Programs, laser tag in the Wyoming Union Ballroom and movie nights with 7220 Entertainment, wellness sessions in the Wellness Center and connecting with Cowboy Coaches on Washakie Green. A variety of end-of-year celebrations are also being planned by departments across campus.   

Student organizations also continue to plan for in person and online events. Student can also access the pop-up event space – The Lodge – on Fraternity and Sorority Mall to connect for a coffee, meet up to study, sit by the fireplace or engage in the games set up in the space.  

Additionally, the standard support services for students will still be available, including library access and support, counseling sessions, student health appointments, testing accommodations and tutoring support. 

At this time there are no restrictions related to receipt of the vaccine, but all current safety measures (masks required, social distancing, etc.) will continue.

Yes. Visit the website for updated hours and to schedule an appointment for working out or joining a fitness class. COVID Pass verification will still be required for entry.

Yes. Students will still be required to test twice weekly. Masks and social distancing will also be required.  COVID Pass verification will also be required for participation in events and in some programs.

Yes. However, upon resuming courses April 5, students will be required to attend classes virtually for one week while participating in regularly scheduled COVID testing. In-person programming and facilities also will be limited during this “virtual week.” April 12 is the earliest date for any in-person classes. Students should check with their instructors for specific information.

Research laboratories and facilities vary greatly in configuration, activities, and in the number of people working in those spaces. Given this variability, faculty and lab managers have been allowed to create standard operating procedures for their spaces that maintain a safe environment during the COVID-19 pandemic. To determine any changes to research work after spring break, it is best to confer with your faculty member or lab manager about how to continue to safely work in the lab or research facility. 

Yes, fees for room and board were prorated for the shortened semester. Anyone who extends their residence hall stay will be billed a daily rate for room and meal plan. For more information, contact Residence Life at 307-766-3175.

GENERAL

All students and employees are required to be tested upon returning to campus or work. Individuals will receive a notification prior to their return to campus or work to schedule on-campus testing via the university’s in-house Surveillance Testing Program.

Once on campus, all students, faculty, and staff will be required to abide by the COVID-19 Policy, including but not limited to the following:

  • Wear a mask or face covering (e.g., cloth that covers both nose and mouth) while on university-owned property or when conducting university business or activities, including instruction and research. The university will follow its normal processes and procedures for any exceptions to this requirement.
  • Conduct a daily temperature and symptom check and self-report the results to the COVID Pass prior to entering university-owned property or conducting university business or activities, including instruction and research. As with the wearing of masks or face coverings, the university will follow its normal processes and procedures for any exceptions to this requirement. Additionally, the university will provide ADA-compliant masks/face shields upon request.
  • Immediately report symptoms that might indicate COVID-19 to Student Health Service, Employee Health or a health care provider, self-quarantine, and submit to a COVID-19 test.
  • Comply with social distancing guidelines.
  • Comply with all posted social distancing markers and navigational signs.
  • Limit gatherings based on CDC, federal, state and county guidelines with the goal of reducing risk. UW guidelines will change as CDC, federal, state and county guidelines develop.
  • Carefully consider the consequences of nonessential personal travel on the UW community. Nonessential personal travel is highly discouraged.
  • Seek approval from a vice president before embarking on institutionally sponsored travel outside of Wyoming (must be deemed mission critical). The travel policy will be updated regularly.

Compliance with these requirements is critical to the university community and will help to support UW’s goal to restart the campus for teaching, learning and working. Noncompliance with these requirements compromises that goal and increases chance of disease transmission. Incidents of noncompliance for employees will be managed through the employee handbook and “corrective action” policies and procedures.

On-campus students: For students planning to move into UW residence halls, testing will be required the morning of their move-in date. Students will be allowed to move into their residence hall but must comply with a “limited contact period” from Jan. 14 through Jan. 31.

Off-campus students: For students living off campus who plan to participate in on-campus activities, testing will be required the first week of classes, beginning Jan. 25. It is strongly recommended that students complete their first of two required tests early in the week. Students will receive a notification prior to the start of classes to schedule a testing appointment on campus.

Early-returning students: Students who return early to campus for university-sanctioned activities are required to test upon arrival. An online form to opt in to early testing is available on the Testing Resources webpage.

Returning employees: For employees who are returning to work after being away from campus, testing will be required the week prior to their return to on-campus work. Employees must ensure that their status is updated in HCM and will receive a notification prior to their return to schedule a testing appointment on campus. Individuals returning directly after Winter Closure Jan. 4 will test during that week and should self-isolate as much as possible until a negative test result has been received.

Distance learners: Students who will not be returning to campus at any time during the semester will not be required to participate in the UW testing program. However, these students will need to receive a testing exemption via Student Affairs.

Remote employees: Employees who plan to work from home and will not return to campus at any time during the semester will not be required to participate in the UW testing program. However, these employees will need to receive a testing exemption via Human Resources.

Self-isolated employees: Self-isolated employees who plan to work on campus but are able to fully self-isolate will not be required to participate in the UW testing program. Employees should contact their supervisor to determine whether they meet UW’s definition of self-isolated, which is determined in consultation with Human Resources.

All students (including recognized student organizations) who intend to participate in on-campus activities and who cannot socially distance must comply with a “limited contact period” Jan. 14-31, regardless of when they return. “Limited contact period” involves the following:

Students may participate in class, work and worship engagements and are permitted to be outside to exercise and get fresh air.

Student-athletes may participate in practices and competitions if they meet Athletic Department requirements.

Students must limit contact to people on the same floor in residence halls, living in   the same residence/apartment, or living in the same fraternity or sorority. When contact is necessary, practice social distancing by maintaining 6 feet of separation from other people.

Limited access to the Wyoming Union, Half Acre Gym, Libraries or other on-campus resources (resources may be accessed virtually).

Students must limit contact with others in Washakie Dining Center and eat meals in their room.

Students must always wear a face covering, except in spaces where self-isolation is possible (e.g., Residence Hall room, office, etc.).

Students must participate in testing when required.

Additionally, students and employees are expected to follow CDC guidance after returning from winter break: “You may have been exposed to COVID-19 on your travels. You may feel well and not have any symptoms, but you can still spread the virus to others. You and your travel companions (including children) may pose a risk to your family, friends and community after your travel. Consider getting tested with a viral test 3–5 days after your trip, and reduce non-essential activities for a full 7 days after travel, even if your test is negative. If you don’t get tested, consider reducing nonessential activities for 10 days.”

The university is mindful of student concerns about fees and devised an updated approach. Please visit the Program and Distance Education Delivery Fees page for additional details.

Yes. Daily COVID Pass health screening will help the UW community identify signs of COVID and support students, staff and faculty in taking timely action. This daily self-reporting tool is a responsive website accessible by smartphones or computers. COVID Pass uses the current CDC symptom list to ask members of the UW community if they are experiencing symptoms and then generates a pass or fail regarding for coming onto campus that day. There is no cost to students, faculty or staff. Detailed instructions for using COVID Pass can be found on WyoWeb under the COVID Information tab.

Each day, each student, staff and faculty member will be expected to take their own temperature and, using the health monitoring tools (such as COVID Pass), and complete a brief health screening that checks for COVID-19 symptoms. Detailed instructions for using COVIDPass can be found on WyoWeb under the COVID Information tab.

Faculty and advisers will work with students for online learning opportunities. Every student will be offered a combination of online and face-to-face learning to allow the greatest flexibility.

ACADEMICS

Instructors will communicate to their students about how the course will be offered, including how students should complete any assignments or exams. Assignments and deadlines may or may not be adjusted, but students are expected to continue completing the course requirements as outlined by the instructor. Make sure you understand your instructor’s expectations, and ask questions if any expectations are unclear.

Undergraduate students can request leaves of absence through their colleges’ advising offices. We encourage undergraduate students considering a leave of absence to consult their academic advisers. Your primary adviser will continue to provide expert care, guidance and advice to ensure your time away from UW is used constructively toward degree completion. If you intend on enrolling at another institution during your absences from UW, your primary adviser will request that you complete a Transfer Evaluation Form to initiate this process and for the university’s record-keeping purposes.

As a friendly reminder, there are several tools available for planning time away:

For any matriculated UW student, the university will guarantee transfer credits only for courses for which the student has received prior, course-specific approval from their adviser and the Office of the Registrar. A Transfer Evaluation Form should be submitted prior to enrolling for a transfer course.

Also, UW has a transfer catalog to assist in determining course equivalencies.

Yes. The full course catalog remains available to students, including for courses that include a lab or in-person requirement. Please consult your academic adviser to ensure you are registered appropriately.

Students should contact their academic advisors and/or college-based advising offices, which remain open.

ONLINE LEARNING

Taking a class online could involve any combination of the following:

  • Watching a lecture or video(s), which may be live or pre-recorded
  • Submitting reflections on lectures or other course material
  • Participating in discussion boards
  • Participating in a class discussion virtually using Zoom
  • Submitting assignments online
  • Taking quizzes or exams online

All instructors are being asked to communicate to their students about how the course will be offered online. Make sure you understand their expectations for participating in the course and submitting any assignments.

With the University of Wyoming moving to online course delivery for the start of the fall semester, the Dean of Students office is dedicated to helping our students succeed. Below you will find a comprehensive list of student services. Although some of these services may not be available physically, students are encouraged to still reach out and find the support they need.

 

 

 

 

 

  • LinkedIn Learning is now available for all university employees and students. This university-wide resource culminated from the combined efforts of the President’s Executive Council, Human Resources and the College of Business to provide educational and professional development opportunities. LinkedIn Learning is designed to advance your business, technology, and creative skills with expert-led instruction from any device, anywhere and any time. You can access  UW LinkedIn Learningfrom  WyoWeb.

You will need a computer and reliable Internet access. The University is primarily relying on Canvas (WyoCourse) but instructors may also use other web-based tools including Zoom. Some individual classes may require utilizing specific software and further information will be provided by your instructor. Here are links to the most used tools and guides to those tools:

 

WyoCourses

Zoom

Yes, but remember that you should continue to be professional during synchronous sessions just as you would in an in-person class. You should be appropriately dressed and sitting down in an area where you can focus. Be cognizant of what is in the background. You should not be multitasking during online classes. And we really hope we don’t have to remind you not to ‘Zoom and Drive.’

All classes will be recorded, with content made available asynchronously.

If you are sick and cannot participate in the class or finish assignments, notify your instructor as soon as possible.

UW Libraries has put together a remote resource list of all the services they are offering remotely to students. These include such services as their librarian chat servicelibrarian consultationaccess to databases and more. For further support email the help desk or call (307) 766-3190.

Course labs will start the semester online. As students return in Phase 2 and 3, course labs will start to be carried out in-person. Accommodations can be made for online labs if a student is in a high-risk category.

Students should pursue their research experiences online to the fullest extent possible. Students who are involved in for-credit research experiences that are required for graduation and cannot be pursued online will be allowed in research labs on a limited basis. Access to labs will require participation in COVID Pass and strict adherence to safety protocols as outlined in the on the University’s Research COVID Response page.

 

For questions about graduate student education, please see the Office of Graduate Education COVID-19 Related Information website.

Disability Support Services (DSS) is still providing accommodation for DSS students in alternate learning environments. For additional support, email DSS or call (307) 766-3073.

Your academic advisor and faculty can answer your questions about your courses and can help you with your questions about online learning and support resources. Information Technology can assist you with technical issues in your online learning environment. You can also contact the Office of the Provost and VP for Academic Affairs at (307)766-4286 or the Office of the Vice President for Student Affairs at (307) 766-5123 or e-mail at studentaffairs@uwyo.edu.

TRAVEL

Personal travel outside Wyoming will be discouraged, but not prohibited. UW students and employees are asked to exercise personal responsibility for the good of the UW community in making travel decisions. 

University-sponsored travel outside Wyoming must be mission-critical and approved by the appropriate vice president.

UW is not prohibiting students from leaving campus on the weekends, but it is the university’s preference for students to stay on campus and in Laramie. UW encourages students, faculty and staff to avoid activities that will put them at greater risk of contracting and transmitting COVID-19.

OTHER RESOURCES

Contact the University Counseling Center to begin telehealth counseling by calling 307-766-2187 or on the UCC website. Contact the Dean of Students Office at 307-766-3296 to speak with a welfare coordinator who can help connect you to on- or off-campus resources. Sign up for Big Sky Mindfulness offered via Zoom. Please visit the Wellness Center website for a variety of program options for managing stress and anxiety.

Other FAQs


In this time of uncertainty, we’re dedicated to helping answer your questions based on the latest information regarding the COVID-19 (novel coronavrius) pandemic.

 

>> COVID-19 Vaccine FAQs

>> Surveillance Testing Program FAQs

>> Quarantine and Isolation Housing FAQs

>> Student FAQs

>> Staff FAQs

>> Faculty FAQs


Additional Health Information

UW’s interdepartmental task force is diligently monitoring events worldwide to try and anticipate and prepare for potential changes. Here are some essential resources for global travel alerts and warnings to visit before you travel abroad:

Contact Info

Contact UW’s COVID-19 Response Team by calling  (307) 766-COVD (2683) or emailing  COVID19@uwyo.edu

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