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A student poses in a protective mask face covering with peers in the background.

UW Gathering Guidelines


General Information

  •  As soon as WDH lifts its order or provides the University an exception to the order, whichever is first, University Gathering Guidelines will sunset. The use of masks or face coverings and social distancing will be recommended, but not required. Event participant numbers will still be limited to 50% of the total venue capacity as determined by the University. 
  • Participants in conferences/camps held on the University campus are to follow the University’s COVID-19 policy. All conference/camp participants (or their parents/legal guardians, for those under 18) are required to sign a waiver/assumption of risk document that includes information pertaining to a risk of exposure to COVID-19. For those conferences/camps that are not owned or operated by the institution, conference/camp organizers are required to name the University of Wyoming as a benefited party to the waiver.
  • Conference/camp organizers are responsible for tracking attendee information and collecting/maintaining records of camp waivers. Conference/camp organizers may also choose to require participants to provide proof of a negative COVID test. Various resources are available to conference/camp organizers to assist them with their testing needs, including: 

Further Considerations


When possible, event organizers are encouraged to consider:


  • Virtual or hyflex options for event attendance.
  • Limitations on the group size to the extent possible.
  • Limitations on any nonessential visitors, volunteers, and activities involving external groups or organizations, especially with individuals who are not from the local geographical area.
  • Utilization of UW Catering for food service due to their COVID related safety training and precautions.
  • Communication efforts geared to participants who are higher risk for severe illness, alerting them of their ability to request accommodations or virtual offerings. Additional information regarding accessibility planning can be found on the Wyoming Union webpage.



Contact Info

Contact UW’s COVID-19 Response Team by calling  (307) 766-COVD (2683) or emailing

1000 E. University Ave. Laramie, WY 82071
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