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Fall Campus Return FAQs - Staff Section

GENERAL

The latest information on confirmed positive cases of COVID-19 on campus can be found on https://www.uwyo.edu/campus-return/.

The University of Wyoming is committed to the health and safety of all students, faculty and staff. The phased approach was developed in response to evolving information about COVID-19 showing that testing, contact tracing and rapid isolation -- combined with measures such as requiring face protection and physical distancing -- are crucial to minimize the spread of the virus on college campuses.

Those with questions may also call 307-766-COVD (2683) or email COVID19@uwyo.edu.

Under the University’s phased reopening, class modality will be impacted for nearly all classes:

 

  • Phase 1 (Aug 24 – Sept 4):
    • Most instruction delivered online
    • Law school, WWAMI and junior nursing courses delivered face to face
    • Ongoing research continues, with appropriate social distancing

 

  • Phase 2 (Sept 7 – Sept 25):
    • First Year Seminar continues, shifting from online to face-to-face instruction
    • All other classes continue as in phase 1 except for Pharm D – P1 courses which shift to face-to-face instruction
    • Ongoing research continues, with appropriate social distancing

 

  • Phase 3 (Sept 28 – Nov 20):
    • Expanded mix of on-campus and hybrid / hyflex instruction
    • Fully online instruction still available, with a robust set of courses for student who choose this option
    • Ongoing research continues, with appropriate social distancing

 

  • Phase 4 (Nov 23 – Dec 11):
    • All courses and final exams conducted online
    • All students leave residence halls except for those granted exceptions

Ongoing research continues, with appropriate social distancing

The intent is to reduce the risk inherent with students leaving campus during the semester, then returning from other locations where the coronavirus may be prevalent.

The University supports supervisors working to identify where remote work arrangements may continue to be possible based on the nature of the work and the work environment. Many employees who are working remotely have the option to continue to do so, in consultation with their supervisor.

Before returning to campus and normal operations, all students, faculty, and staff will be required complete each of the following actions:

  • Take a test for active COVID-19 disease prior to returning to campus, as directed under the Phased Return; and
  • Complete the COVID-19 online required training.

Once on campus, all students, faculty, and staff will be required to abide by the COVID-19 Policy, including but not limited to the following:

  • Wear a mask or face covering (e.g., cloth that covers both nose and mouth) while on University-owned property or when conducting University business or activities, including instruction and research. Masks and face coverings will be made available to all employees and students. The University will follow its normal processes and procedures for any exceptions to this requirement.
  • Conduct a daily temperature and symptom check and self-report the results to the COVID Pass prior to entering University-owned property or conducting University business or activities, including instruction and research. As with the wearing of masks or face coverings, the University will follow its normal processes and procedures for any exceptions to this requirement. Additionally, the University will provide ADA compliant masks/face shields upon request.
  • Immediately report symptoms that might indicate COVID-19 to Student Health Services, Employee Health or a health care provider, self-quarantine, and submit to a COVID-19 test.
  • Comply with social distancing guidelines.
  • Comply with all posted social distancing markers and navigational signs.
  • Limit gatherings based on CDC, Federal, State, and county guidelines with the goal of reducing risk. UW guidelines will change as CDC, Federal, State, and county guidelines develop.
  • Carefully consider the consequences of non-essential personal travel on the UW community. Non-essential personal travel is highly discouraged.
  • Seek approval from a vice president before embarking on institutionally sponsored travel outside of Wyoming (must be deemed mission critical). The travel policy will be updated regularly.

Compliance with these requirements is critical to the University community and will help to support UW’s goal to restart the campus for teaching, learning, and working. Non-compliance with these requirements compromises that goal and increases chance of disease transmission. Incidents of noncompliance for employees will be managed through the employee handbook and “corrective action” policies and procedures.

 

For further details, please see the University’s COVID Policy on the Campus Return page.

If you are sick with COVID-19, waiting for a test result on COVID-19 or showing symptoms associated with COVID-19 (e.g., fever, cough, shortness of breath), please stay away from campus, self-isolate and contact your health care provider for care. Contact the COVID-19 Hotline by emailing COVID19@uwyo.edu or calling 307-766-2683.

Pre-Return Training for faculty and staff is available by through UW’s Employee LearnCenter. Faculty and staff have received an email directing them to the training, which should be completed by Aug. 24.

Yes. Daily COVIDPass health screening will help the UW community identify signs of COVID and support students, staff and faculty in taking timely action. This daily self-reporting tool is a responsive website accessible by smartphones or computers. COVIDPass uses the current CDC symptom list to ask members of the UW community if they are experiencing symptoms and then generates a pass or fail regarding for coming onto campus that day. There is no cost to students, faculty or staff. Detailed instructions for using COVIDPass can be found on WyoWeb under the COVID Information tab.

Each day, staff and faculty members will be expected to take their own temperature and, using the health monitoring tools (such as COVIDPass), and complete a brief health screening that checks for COVID-19 symptoms. Detailed instructions for using COVIDPass can be found on WyoWeb under the COVID Information tab.

Masks are mandated for all students, employees and visitors to campus. To view the full COVID Policy, please visit the Campus Return Page. Exceptions must be approved through HR and will be aligned to federal, state and local guidelines. Face coverings may be removed in private offices when no other person is present.

You’ll face potential discipline under the UW employee handbook. These requirements are designed to limit the spread of COVID-19 so that the fall semester can be completed successfully.

If you are high-risk for severe illness from COVID-19 and would like to explore a possible exception or accommodation, please visit the Human Resources website or reach out to HR.

The fixed route services will resume in phases starting on August 24 th with limited services, including SafeRide, and expanding / modifying services to meet the needs of campus in each new phase. Visit the  Transportation Services website for more details.

The university plans to have in-person classes with fewer restrictions, but that will depend upon whether the pandemic situation improves.






TESTING

Pre-Return Testing Updates due to shift to Phased Return

Only students who still plan to move into on-campus Residence Halls are still required to complete pre-return Vault Testing. For all other students and employees returning in Phase 3, if you already have a test kit in hand, you are encouraged but not required take it one week prior to your arrival. If you have not ordered a test kit, no further action is required.

The Vault Test is no longer a Pre-Return requirement for employees returning in Phase 3 because the University is establishing a Testing Program scheduled to be ready by Phase 3 that will test all students, faculty and staff regularly throughout the remainder of the semester. This program has been created to identify potential COVID-19 cases that may have been missed as part of the pre-return testing program. So, whether you have taken your Pre-Return Vault Test in July or in the week prior to your arrival, the on-campus testing program will provide as another layer of defense against the potential spread of COVID-19 in the UW community.

For Phase 3, employees are allowed to return to campus as long as they participate in the University’s Surveillance Testing Program. The Vault Test is no longer a Pre-Return requirement in Phase 3 because the University is establishing a comprehensive Testing Program scheduled to be ready by Phase 3 that will test students and employees regularly throughout the remainder of the semester. This program has been created to identify potential COVID-19 cases that may have been missed as part of the pre-return testing program. So, whether you have taken your Pre-Return Vault Test in July or in the week prior to your arrival, the on-campus testing program will provide as another layer of defense against the potential spread of COVID-19 in the UW community.

If you have questions regarding your testing requirements, please the COVID Hotline at covid19@uwyo.edu or (307) 766-2683.

Remote employees, including all employees who plan to work from home and will NOT return to campus at any time during the semester, are not required to complete the pre-return COVID-19 Vault test.

Remote employees, including all employees who plan to work from home and will NOT return to campus at any time during the semester, are not required to complete the pre-return COVID-19 Vault test.

If you have ordered but not yet taken the Vault test, you are encouraged to complete the test, hold on to the test for potential use at a later time, or dispose of the test. However, you are not required to complete the pre-return COVID-19 Vault test.

No. If you have already taken your COVID-19 Vault test and received a negative result, no further action is required.

General Overview

In order to keep COVID-19 out of the UW community to the greatest extent possible, we are requiring students, faculty, and staff returning to campus in Phase 1 and Phase 2 of the Fall Return Phased Approach to take a test for the active COVID-19 disease prior to returning to campus.During Phase 3, the University will launch an on-campus testing program for students, faculty and staff as an added layer of protection against the spread of COVID-19.

The University of Wyoming community has shown incredible strength and compassion over the past few months. This commitment to supporting and protecting one another will continue to be essential as we come back together on campus. Our commitment to upholding the UW Community Standards – the five guiding principles for our students, faculty and staff – is more important than ever. These principles uniquely apply to our return to campus this fall:

  • Community: We, as faculty, staff and students, recognize we all have a role to play to protect our greater campus community. We understand and appreciate how our decisions and actions impact others. Community members will take all necessary precautions to minimize the incidence and spread of COVID-19 on campus.
  • Integrity: We conduct ourselves with honor and honest even in the most challenging times. We understand the need to adhere to safety guidelines and following protocols. The true test is what we choose to do when no one else is present to hold us accountable.
  • Social Consciousness: We respect the dignity of every person is essential for creating and sustaining a flourishing University community. We understand each member of our community may be facing distinct impacts during this unprecedented time. We will discourage and challenge those whose actions may be harmful to the welfare of others.
  • Respect: We commit to showing positive regard for each other and for the community, especially in times of uncertainty and change. This means we will appropriately engage with one another to communicate and to acknowledge what is needed to reduce the risk on campus.
  • Responsibility: We acknowledge we are accountable for our learning, personal behaviors, and future wellbeing. All UW community members should use sound judgment and take personal responsibility for our actions.

UW’s Community Standards reflect our collective commitment to our great campus community. It will take every community member doing our part to create a safer environment for everyone. We all have a responsibility to stay up to date on changes. UW’s COVID Policy will evolve and we expect it will be revised throughout the academic year as understanding of the virus deepens, best practices change, and therapeutic measures become available. Updates will be announced, and each community member must stay informed of these changes as they occur.

Current guidance provides three important practices UW community members must follow:

  1. Monitor and Report
  2. Prevention
  3. Provide Space

Negative: Congratulations! You may travel to campus based on your phase:

  • Phase 1: August 24
  • Phase 2: September 7
  • Phase 3: September 28

Please be thoughtful in the choices you make as you prepare to return to campus. Where you can, please maintain physical distance and put into practice the principles outlined in our COVID-19 Policy once you have completed your test.


Positive: You cannot come to campus. Please quarantine, and the University will follow up with next steps.

Inconclusive: You must be tested again. The University will follow up with next steps.

Safety & Privacy

Yes, Vault is HIPAA compliant and we will ensure that personal health information stays secure by employing modern security best practices and standards.

Vault reports COVID-19 testing results as required to applicable health care government authorities for their public health activities.

Vault Health does keep your data on file for six years. This is a HIPAA requirement that we unfortunately cannot work around on a case-by-case basis.

When going through the process to order your test, there is a checkbox that reads, “By clicking here, I would like to receive my results by email. I aware that these are not secure means of communication and that there is a risk that my protected health information could be accessed by unauthorized third parties.” Checking this box is OPTIONAL.

If you check this box, your test results will be emailed directly to you. If you choose not to check this box, you will receive an email from Vault Health that your test results are ready. This email will contain a link to your Vault Health portal, where you can login to see your test results.

BRIDGE TESTING PROGRAM

The Bridge Testing Program is an on-campus testing program designed to help identify the potential spread of the virus that causes COVID-19. Early detection can help prevent disease transmission and protect others in the community. 

The table below describes who will participate in the Bridge Testing Program during each phase:

Population Return to Campus Date Bridge Program COVID-19 Test (Vault Test)

Phase 3 Students & Employees:

All students and employees welcomed to campus as part of Phase 3. 

 

September 28th – November 20th

All students living on campus or in Laramie will be tested regularly throughout Phase 3.

Sample testing will be provided to faculty and staff on campus who are not able to full social distance with priority given to frontline individuals.

All students, faculty, and staff who are required to participate in the testing program will receive additional information via their university email.

Employees who are able to completely socially distance throughout Phase 1 & 2

Any employees who are able to completely socially distance (e.g. work in a private office without contact with others) themselves at all times on campus.

N/A

You are not required to participate in the Bridge Testing Program. 

Please complete this online form confirming your exemption status.

Distant Learners not returning to Laramie or Albany County and Fully Remote employees

Distant Learners include all students who will NOT be returning to campus at any time during the fall semester.

 

Remote employees include all employees who plan to work from home and will NOT return to campus at any time during the semester.

N/A

You are not required to participate either in the Bridge Testing Program.

Please complete this online form confirming your exemption status.

Yes. The Pre-Return Testing program administered by Vault Health was designed to establish a baseline for infection in the UW community and protect against people bringing the virus that causes COVID-19 to campus. The Bridge Testing Program enhances these efforts by providing an early warning if cases are found on campus within the first several weeks of classes.

If you have been selected to be tested during Phase 3, then you will receive an email with a link to sign up for an appointment at the Wyoming Union or designated testing location, located in the lower level of Wyoming Union. Please arrive on time. There will be signs directing you to the testing center, where saliva tests will be administered.

No, you will not be charged any additional fees for the Bridge Testing Program.

No. Students, faculty, and staff participating in the program should expect to be tested regularly. Given our understanding of how quickly the virus that causes COVID-19 can spread, it is important that you get tested regularly to determine whether you may be infected, even if you are not experiencing any symptoms.

The same Vault saliva sample collection method used during Pre-Return Testing will be used during the Bridge Testing Program. Instead of collecting samples using a Zoom-enabled video, samples will be collected in-person at the Wyoming Union and supervised by trained UW staff.

You can learn more about the Vault test on the Fall Return FAQ page.

No. All testing during the Bridge Program will be administered at the Wyoming Union.

Yes, the testing location is ADA accessible and the staff on-site will make reasonable accommodations to assist you with the testing process.

You can expect to spend 10-20 minutes in the testing process. Please plan your schedule accordingly.

Testing for the virus that causes COVID-19 will continue for the remainder of the semester, including Phase 3 and Phase 4 of the phased return to campus.

No. The Bridge Program is designed as an early warning system for those who are not currently experiencing symptoms. Research shows that about 25% of people who are infected do not have symptoms but can still spread the virus to others.

If you are having mild symptoms, per guidance from the CDC, you should self-quarantine, meaning that you should stay home and stay as far from other people living with you as you can. If you have symptoms, you should also get in touch with student health services or your healthcare provider, so that they can monitor your symptoms and be ready to provide care if your symptoms get worse. Please see the CDC page for steps if you are sick for more information.  

 

If you develop emergency warning signs for COVID-19, including, but not limited to, trouble breathing, persistent pain or pressure in the chest, new confusion or the inability to arouse, and/or bluish lips or face, you should seek immediate medical attention. Please see the CDC page on COVID-19 symptoms for more information.

If you have other questions, or you are unable to keep you testing appointment, please contact the COVID Hotline at COVID19@uwyo.edu or 307-766-2683.

Test Results

If you have a positive test result, it indicates that RNA from several genes in the SARS-CoV-2 (the virus that causes COVID-19) were detected, and that you were infected with the virus at the time that you produced the sample. If you have a positive test result, then you are presumed to be contagious, and if you have symptoms such as fever, coughing or shortness of breath, it is very likely that you have COVID-19.

If you are having mild symptoms, per guidance from the CDC, you should self-quarantine, meaning that you should stay home and stay as far from other people living with you as you can. If you have symptoms, you should also get in touch with Student Health Services or your healthcare provider, so that they can monitor your symptoms and be ready to provide care if your symptoms get worse. Please see the CDC page for steps if you are sick for more information.

If you develop emergency warning signs for COVID-19, including, but not limited to, trouble breathing, persistent pain or pressure in the chest, new confusion or the inability to arouse, and/or bluish lips or face, you should seek immediate medical attention. Please see the CDC page on COVID-19 symptoms for more information.

A negative test result means that the virus that causes COVID-19 was not found in your sample. For COVID-19, a negative test result for a sample collected while a person has symptoms usually means that COVID-19 did not cause your recent illness. However, it is possible for this test to give a negative result that is incorrect (false negative result) in some people who are either infected with SARS-CoV-2 or who have symptoms of COVID-19. If you do have symptoms of any illness, you should contact your healthcare provider, who will take into account the test results along with your symptoms and your medical history–including possible exposures, and where you have recently traveled–in deciding how to care for you. It is important that you work with your own primary care healthcare provider to help you understand the next steps you should take.

While a negative test result does not mean that you should stop following the current state, local or CDC guidelines for your area, it may help you to make decisions about your potential risk of infecting others.

Importantly, a negative test result also does not mean that you cannot contract COVID-19 in the future.

You will receive an email with your test result approximately 2-4 days after your sample is taken. Samples are shipped via UPS to a lab for analysis and on the rare occasion may be delayed due to inclement weather or other shipping delays.

If you experience severe symptoms consistent with COVID-19, please seek medical attention immediately.

If you experience symptoms consistent with COVID-19, please seek medical attention. A negative test result indicates no presence of virus at the moment of sample collection. A negative test result cannot guarantee that you have not contracted the virus after you submitted your sample to the lab for testing, and in very rare cases, can represent a false negative result, in which case you have the virus but the test result is negative.

If you have a positive test result, then you should immediately self-isolate regardless of whether you are experiencing symptoms consistent with COVID-19. The University will contact you directly regarding next steps.

Please see additional Quarantine / Isolation FAQs for further information. If you have specific questions, then you can always reach out to the COVID Hotline by emailing COVID19@uwyo.edu or calling 307-766-2683.

For immediate treatment and care for any acute symptoms you may be experiencing, please contact your local primary care healthcare provider. For specific questions related to your test results, you can contact the COVID Hotline by emailing COVID19@uwyo.edu or calling 307-766-2683.

No, a negative test result does not mean you should stop following the current state, local and CDC guidelines for your area (which may include wearing a mask when in public or social distancing). It may help you to make decisions about your current health and your potential risk of infecting others. Even if you test negative, you must comply with the University’s COVID-19 policy.

ENVIRONMENTAL HEALTH AND SAFETY

These will be placed strategically around campus and maintained by UW Operations so that each building will have at least one station. Each department will be given a welcome-back–to-campus package of hand sanitizer, cleaning supplies and disposable face coverings. Each student and employee will be sent a welcome package with two cloth face coverings, hand sanitizer, a thermometer and a safety guide. Areas of specific concern for a department will need to be handled by the department.

Hand sanitizer and face covering stations will be placed around campus and refilled centrally. Individual units will receive a hand sanitizer bottle to place within their work area. Each unit will also receive a spray bottle with Operations-approved cleaning spray and paper towels to do additional cleaning as needed within a unit. The welcome-back unit packages and individual student/employee packages are being provided centrally.

Operations staff will disinfect and clean all classrooms. Additionally, each classroom with an occupancy of over 10 students will have a sanitization station for additional as-needed surface sanitizing.

Operations staff will clean all offices, including the daily wiping down of high-touch surfaces such as phones, keyboards and doorknobs. Additionally, each building and department will have a sanitization station with sanitizer and paper towels.

A bulk sneeze guard order has been placed. Sneeze guards will be distributed based on responses from a campuswide survey. Departments will be responsible for assembling their guards after they are delivered. Assembly should be easy; however, if you need assistance, please contact Operations at www.uwyo.edu/uwops/request/work-order.html.

Operations is asking each department to do their best with their communal spaces. These include lobby areas, break rooms, lounge spaces, study rooms, meeting rooms, etc. Off-site furniture storage is not an option in anything other than extreme circumstances. Configure furniture to provide 6-foot physical distancing. Departments needing assistance with moving larger items can put in a work order with Operations.

Some suggestions for dealing with extra furniture are:

  • Push it to the side and place it in a way that it can’t be used.
  • Leave it in place and label it as not for use.
  • Move it to smaller conference rooms that are no longer useful given the 6’ guidelines.

Operations will determine where and when one-way traffic flow, "stay right" signs, and single entry/exit points are appropriate. Please do not change traffic flow or put up signs without talking to Operations first.

Operations staff will install COVID-related signage in each building.

Operations follows CDC guidelines for increasing outside air ventilation where forced-air equipment exists. MERV13a filtration is installed on most UW outside air systems.

Operations staff is signing each classroom and setting up seating configurations to maximize occupancy per the reopening plan.

UW will implement adaptable and responsive work schedules and plans. Each vice president and dean, in consultation with Human Resources, will create adaptable staffing plans (remote work and flexible work schedules) that are guided by university policy and state and federal employment law. Plans must be submitted to HR no later than July 15 for implementation in August. These plans will be temporary and will not constitute permanent working schedules and conditions. Plans should reduce density in the workplace, minimize exposure, and meet the needs of faculty and staff who have, or live with someone who has, a condition that places them in a high-risk category.

HR will:

  • Support UW leadership to develop and implement work schedules and methods that promote low-density environments.
  • Examine and revise policies for leave, remote work and flexible work schedules while ensuring compliance with state and federal laws, including EEOC and the Americans with Disabilities Act.
  • Ensure compliance with evolving COVID-19 federal regulations.
  • Provide guidance for new employees with no sick leave.
  • Assist managers and supervisors with adherence to the COVID-19 Policy and advise when corrective action may be required for their employees.
  • Ensure employees who return to work after COVID-19 infection or exposure are cleared to do so by a health care provider and the Wyoming Department of Health.
  • Provide managers and supervisors with the tools required to track attendance and expenses associated with COVID-19 related absenteeism.

Provide guidelines to allow remote work for individuals who are in high risk categories or who reside with, or care for, others in high-risk categories.

During Phase 1, only the following buildings / facilities will be available for use and will require a key card to access:

  • Lab school
  • ECEC
  • WY State Vet Lab (restricted access)
  • Knight hall services
  • Book store
  • Union
  • Jacoby Golf Course
  • Libraries + 1 Computer Lab
  • Washakie, Panda & Pita
  • 1 IT Computer Labs/WYO One ID Office
  • Law School for STI
  • WWAMI classrooms
  • Residence Halls
  • Chemistry Stockroom
  • Hill Hall-Third Floor
  • Student Health
  • Speech and Hearing Clinic
  • Psychology Clinic

Only students, faculty and staff included in Phase 1 will be allowed on campus. All individuals are encouraged to limit use of buildings as much as possible, and building doors should not be propped open.

A determination for which buildings need to be open in Phase 2 will be made in September.

HEALTH CONCERNS

The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. To request Expanded FMLA, please complete  the Expanded FMLA Request form . These provisions apply from April 1, 2020, through Dec. 31, 2020. For more information, please visit the Employee Rights Informational Poster web page. The University of Wyoming’s current pandemic pay and leave practices meet or exceed the requirements of the FFCRA.

Yes, the university has created an Emergency Leave Pay Summary Matrix (PDF).

No, the Emergency Leave with Pay may be used only once and must be used prior to Dec. 31, 2020, for one of the qualifying reasons as set forth in these FAQs and approved for use by the university. The use of the Emergency Leave with Pay cannot occur beyond the end date of employment. Any unused portion of this emergency paid leave will not be paid out at time of separation (whether voluntary or involuntary termination) and will not carry over to next year unless the university takes further action to extend the dates of use.

If you are experiencing COVID-19 symptoms (coughing, fever and shortness of breath), please stay away from campus, self-isolate and contact your health care provider for care. You should go to the Covid-19 Command Care Center page and fill out the form so that the university can get in touch with you. You could also email covid19@uwyo.edu to report your status.

* If you are a full-time, benefited employee, you will use the Emergency Leave with Pay time reporting code (a new time code created specifically for this issue) for up to 80 hours consecutively. See the Emergency Leave with Pay QRG for entry details. Thereafter, you should use your paid time off (i.e., sick or vacation), if necessary. Written medical clearance will be required for return to work.

* If you are a part-time, hourly employee, you are eligible to use the Emergency Leave with Pay absence code (a new time code created specifically for this issue) prorated to your part-time schedule. To begin the process, complete the Request for Emergency Leave with Pay form. This form requires both employee and supervisor to digitally sign then submit to the HR Benefits Office.

Please stay home and seek medical attention, if necessary. In this instance, regular sick time rules apply. 

We ask that you stay away from campus, self-monitor and self-isolate for 14 days following your last exposure. Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If this is not an option, then:

* If you are a full-time, benefited employee, you will use the Emergency Leave with Pay time reporting code (a new time code created specifically for this issue) for up to 80 hours consecutively. See the Emergency Leave with Pay QRG for entry details. Thereafter, you should use your paid time off (i.e., sick or vacation), if necessary.

* If you are a part-time, hourly employee, you are eligible to use the Emergency Leave with Pay absence code (a new time code created specifically for this issue) prorated to your part-time schedule. To begin the process, complete the Request for Emergency Leave with Pay form . This form requires both employee and supervisor to digitally sign then submit to payroll1@uwyo.edu.

Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If remote work is not a possibility, please contact Human Resources at (307) 766-2377 to understand what additional options may be available to you.

Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If your position does not lend itself to remote work, you should use your sick leave accruals. UW provides significant paid sick leave accruals for all benefits-eligible faculty and staff. In this situation, current leave policies remain in effect.

WORK ARRANGEMENTS

Please speak to your supervisor. Remote work can be helpful in urgent situations, allowing for continuity of operations. For the duration of the COVID-19 issue, if your position lends itself to working from an alternative location, faculty and staff are encouraged to explore this option. Work with your supervisor to determine and obtain your technology needs. Because of the anticipated wide use of remote work, employees and managers are not required to complete the university’s Request for Telework approval form. However, managers and employees are encouraged to put the agreement in writing (e.g., email) outlining duration and expectations. And it’s important to note that your arrangement requires vice president approval before it is implemented.

No, you will receive your normal pay. Please keep in mind that regular paid time off practices continue to apply -- for example, if you take a day off, you should use your vacation time.

Please follow your department’s normal policies and procedures for overtime.

Supervisors and employees will need to communicate well and be more involved in the daily duties and projects. Conversations will need to include creating a plan for remote work and take into account child care, elder care and possible illness. Please also consider flexibility with regard to work hours. Human Resources has put together a set of resources on LinkedIn Learning -- Remote Working: Setting Yourself and Your Teams Up for Success -- to help you manage during this unique time.

BUSINESS AND OTHER OPERATIONS

In-person pickup of paper checks is not available. If you have not set up direct deposit, a paper check will be mailed to you. You can also set up direct deposit in the Financial Management and HCM system, using the quick reference guides below:

No. Deadlines for payroll and time cards remain the same.

Procedures for reporting time remain unchanged.

As the University of Wyoming engages in proactive measures to safeguard all campus community stakeholders, faculty and staff working from home should continue to exercise caution when accessing educational records from a remote location.

Please do not generate documents that include personally identifiable information (PII).

Install Pulse Secure on your computer for VPN access. Call UWIT Help Desk at 307-766-HELP (4357) if assistance is required.

Additionally, remember to preserve the integrity of educational records by minimizing screens and locking your computer when away from your work station.

Additional resources and information from the Department of Education regarding FERPA can be found online at the FERPA Official Website.

Specific Department of Education responses regarding FERPA and PII protections related to actions impacted by COVID-19 are also available on this FERPA and Corona Virus FAQs document.

Yes. The University Counseling Center offers an Employee Assistance Program (EAP) that provides benefited employees and their household members with professional counseling, as well as legal and financial assistance. UW partners with MINES and Associates of Littleton, Colo., to provide services at no cost to UW employees. Access any of the services by visiting the MINES and Associates website or by calling 1-800-873-7138.

Please see the university’s COVID-19 web page, which includes several contact numbers. 

TRAVEL

The university has suspended all institutionally sponsored travel through July 30, unless mission critical and approved by the division vice president.

Individuals returning from a country currently at a CDC Warning Level 3 status should stay away from campus and self-monitor and self-isolate for 14 days following their return. Employees should coordinate with their vice president to facilitate working remotely if appropriate.

OTHER RESOURCES

Yes, The University of Wyoming offers an Employee Assistance Program (EAP) that provides benefited employees and their household members with professional counseling, as well as legal and financial assistance. UW partners with MINES and Associates of Littleton, Colo., to provide services at no cost to UW employees. Access any of the services by visiting the MINES and Associates website or by calling 1-800-873-7138. 

Your medical insurance provider Cigna also has many resources for emotional and physical health you can use. Go to the MyCigna website for details. There are wellness topics on sleep, stress, heart health, diabetes, emotional health, smoking cessation, and respiratory health.  Your Cigna insurance also has a basic level of additional EAP resources for you to use. Emotional Health and Family Support. Learn how to manage stress, address depression and anxiety, cope with illness, and adjust to life challenges. Also, get help with marriage and relationship issues.

The Wyoming on Wellness website (part of CIGNA) has a variety of behavioral and physical wellness resources and incentives you can utilize.  Prevail is an on-demand coaching and mental health coaching program, Happify is a set of activities and games that can help with emotional, well-being and how you see the world.

Wyoming Health Fairs has a variety of services such as Health Coaching, Wellness Challenges, Biometric Screenings, and low cost screenings. Some of their services are free and others do have a fee.

LinkedIn learning has trainings that can help managers with a wide variety of supervisory techniques.

Other FAQs


In this time of uncertainty, we’re dedicated to helping answer your questions based on the latest information regarding the COVID-19 (novel coronavrius) pandemic.

 

>> Phase 3 FAQs

>> Quarantine and Isolation Housing FAQs

>> Pause to Fall Return FAQs

>> Student FAQs

>> Staff FAQs

>> Faculty FAQs


Additional Health Information

UW’s interdepartmental task force is diligently monitoring events worldwide to try and anticipate and prepare for potential changes. Here are some essential resources for global travel alerts and warnings to visit before you travel abroad:

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