Skip to Main Content

Apply Now to the University of Wyoming apply now
Spring flowers on a tree outside the College of Business on campus

Fall Campus Return FAQs - Staff Section

Updated on July 2, 2020 | 8:30 a.m.

 

HEALTH CONCERNS

What is the FFCRA, and how does it apply to me?
The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. To request Expanded FMLA, please complete please complete the Expanded FMLA Request form. These provisions apply from April 1, 2020, through Dec. 31, 2020. For more information, please visit the Employee Rights Informational Poster web page. The University of Wyoming’s current pandemic pay and leave practices meet or exceed the requirements of the FFCRA.

 

Is there an easy way to summarize the situations in which I can use Emergency Leave with Pay?
Yes, the university has created an Emergency Leave Pay Summary Matrix (PDF).

 

Can I use the Emergency Leave with Pay due to COVID-19 more than once?
No, the Emergency Leave with Pay may be used only once and must be used prior to Dec. 31, 2020, for one of the qualifying reasons as set forth in these FAQs and approved for use by the university. The use of the Emergency Leave with Pay cannot occur beyond the end date of employment. Any unused portion of this emergency paid leave will not be paid out at time of separation (whether voluntary or involuntary termination) and will not carry over to next year unless the university takes further action to extend the dates of use.

 

If I am not feeling well, what should I do?
If you are experiencing COVID-19 symptoms (coughing, fever and shortness of breath), please stay away from campus, self-isolate and contact your health care provider for care. You should go to the Covid-19 Command Care Center page and fill out the form so that the university can get in touch with you. You could also email covid19@uwyo.edu to report your status.

* If you are a full-time, benefited employee, you will use the Emergency Leave with Pay time reporting code (a new time code created specifically for this issue) for up to 80 hours consecutively. See the Emergency Leave with Pay QRG for entry details. Thereafter, you should use your paid time off (i.e., sick or vacation), if necessary. Written medical clearance will be required for return to work.

* If you are a part-time, hourly employee, you are eligible to use the Emergency Leave with Pay absence code (a new time code created specifically for this issue) prorated to your part-time schedule. To begin the process, complete the Request for Emergency Leave with Pay form. This form requires both employee and supervisor to digitally sign then submit to payroll1@uwyo.edu.

 

What if I am not feeling well (e.g., stomach bug) but don’t demonstrate any symptoms of COVID?
Please stay home and seek medical attention, if necessary. In this instance, regular sick time rules apply. 

 

A member of my household, or someone I have had close contact with, has been diagnosed with COVID-19. What should I do?
We ask that you stay away from campus, self-monitor and self-isolate for 14 days following your last exposure. Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If this is not an option, then:

* If you are a full-time, benefited employee, you will use the Emergency Leave with Pay time reporting code (a new time code created specifically for this issue) for up to 80 hours consecutively. See the Emergency Leave with Pay QRG for entry details. Thereafter, you should use your paid time off (i.e., sick or vacation), if necessary.

* If you are a part-time, hourly employee, you are eligible to use the Emergency Leave with Pay absence code (a new time code created specifically for this issue) prorated to your part-time schedule. To begin the process, complete the Request for Emergency Leave with Pay form. This form requires both employee and supervisor to digitally sign then submit to payroll1@uwyo.edu.

 

Per CDC guidelines, I am considered “high risk,” or caring for someone who is considered “high risk.” What options are available to me?
Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If remote work is not a possibility, please contact Human Resources at (307) 766-2377 to understand what additional options may be available to you.

 

I am uncomfortable going into work, but I’m not currently ill, I haven’t been directly exposed to COVID-19, I have not recently returned from a Level 3 country, I am not considered to be a member of a high-risk group, and I do not have any household members who are high risk. What are my options?
Please speak with your supervisor to explore remote work, if your position lends itself to working from an alternative location. If your position does not lend itself to remote work, you should use your sick leave accruals. UW provides significant paid sick leave accruals for all benefits-eligible faculty and staff. In this situation, current leave policies remain in effect.

 

What are recommendations for those who will continue to work on campus?
Follow the CDC guidelines for prevention and spread of disease

 


GENERAL QUESTIONS 

Are there any confirmed cases of COVID-19 (Novel Coronavirus) on the University of Wyoming campus?
Thirty-one cases have been reported in Albany County as of July 1. A number of those positive cases are UW students or people of traditional college age; none were reported to be living in UW housing or working on campus.

 

How are classes being handled for the summer term?
All classes are being delivered remotely, primarily by using WyoCourses, the university online student management system.

 

Will classes resume in person for the fall semester?
The UW Board of Trustees has approved a plan for students to return to campus this fall, with a focus on protecting the health and safety of students, employees and the public. Classes will begin as scheduled Aug. 24 and end Dec. 4. For more information, please see the Plan to Restart Campus and Restore Normal Operations.

 

Are there changes to the fall semester schedule?
Under the plan approved by the trustees, students will not return to campus after Thanksgiving; all courses will move to fully online instruction beginning Nov. 23, and final exams will take place through distance technologies. The two-day midsemester break and three days before Thanksgiving will be converted to instructional days.

 

Why are there no in-person classes after Thanksgiving?
The intent is to reduce the risk inherent with students leaving campus during the semester, then returning from other locations where the coronavirus may be prevalent.

 

Will classes be conducted online or in person?
Faculty members and academic departments will develop the best mix of in-person and online instruction, with classrooms scheduled to provide for social distancing. Every student will be offered a combination of online and face-to-face learning to allow for greatest flexibility to provide students the in-person experience where feasible. At the discretion of the faculty, Saturday classes and/or asynchronous online instruction may be offered to compensate for the loss of instructional time.

Faculty will work with students who are unable to attend in-person classes to find alternative arrangements. All classes must be able to shift to online delivery should conditions associated with COVID-19 require this change.

 

Are there new requirements I need to comply with before the start of the fall semester?
Yes, you will need to be tested for COVID-19 before returning to campus. The university will pay for the saliva test, which should be conducted in your home within 7-10 days of your return to campus. You will receive an email outlining the testing process later this summer. Additionally, you’ll be required to complete an online training regarding COVID-19 guidelines and procedures before the start of the semester; you’ll receive a separate notification on that requirement.

 

Are there other requirements related to COVID-19 during the fall semester?
Yes, there are several. First, you’ll need to self-screen for high temperature and other coronavirus symptoms before going to campus daily. This will be done through a phone and computer app, details of which will be provided later this summer.

Additionally, you’ll need to wear face protection when you’re around other people on campus. The university will provide face coverings later this summer.

You’ll also be expected to comply with Centers for Disease Control guidelines on social distancing when on campus, as well as the Wyoming governor’s orders regarding group gatherings.

These and other requirements are part of a COVID-19 policy everyone will be expected to follow.

 

What happens if I don’t comply with these requirements?
You’ll face potential discipline under the UW employee handbook. These requirements are designed to limit the spread of COVID-19 so that the fall semester can be completed successfully.

 

What is planned for the spring semester?
The university plans to have in-person classes with fewer restrictions, but that will depend upon whether the pandemic situation improves.

 

The fall semester plan incorporates the possibility of pivoting entirely online in the fall, if necessary. What are the metrics to make that decision?
According to page 12 of the plan: “The decision to modify its operations will be made in consultation with county and state health officials. Though there is no exact number of cases that will trigger this protocol, UW will vigilantly communicate and evaluate its ability to operate safely as cases appear and as the environment changes.” This decision will be made in partnership with the medical community and will based on multiple factors, not the least of which are medical advances and local health care resources and capacity.

 


ENVIRONMENTAL HEALTH AND SAFETY

What provisions will be made for workplace safety for the fall semester?
UW will implement adaptable and responsive work schedules and plans. Each vice president and dean, in consultation with Human Resources, will create adaptable staffing plans (remote work and flexible work schedules) that are guided by university policy and state and federal employment law. Plans must be submitted to HR no later than July 15 for implementation in August. These plans will be temporary and will not constitute permanent working schedules and conditions. Plans should reduce density in the workplace, minimize exposure, and meet the needs of faculty and staff who have, or live with someone who has, a condition that places them in a high-risk category.

 

What role with Human Resources play?
HR will:

  • Support UW leadership to develop and implement work schedules and methods that promote low-density environments.
  • Examine and revise policies for leave, remote work and flexible work schedules while ensuring compliance with state and federal laws, including EEOC and the Americans with Disabilities Act.
  • Ensure compliance with evolving COVID-19 federal regulations.
  • Provide guidance for new employees with no sick leave.
  • Assist managers and supervisors with adherence to the COVID-19 Policy and advise when corrective action may be required for their employees.
  • Ensure employees who return to work after COVID-19 infection or exposure are cleared to do so by a health care provider and the Wyoming Department of Health.
  • Provide managers and supervisors with the tools required to track attendance and expenses associated with COVID-19 related absenteeism.
  • Provide guidelines to allow remote work for individuals who are in high risk categories or who reside with, or care for, others in high-risk categories.

 


WORK ARRANGEMENTS

How can I arrange to work from home?
Please speak to your supervisor. Remote work can be helpful in urgent situations, allowing for continuity of operations. For the duration of the COVID-19 issue, if your position lends itself to working from an alternative location, faculty and staff are encouraged to explore this option. Work with your supervisor to determine and obtain your technology needs. Because of the anticipated wide use of remote work, employees and managers are not required to complete the university’s Request for Telework approval form. However, managers and employees are encouraged to put the agreement in writing (e.g., email) outlining duration and expectations. And it’s important to note that your arrangement requires vice president approval before it is implemented.

 

I’m a salaried employee who is periodically working remotely. Will my pay be any different?
No, you will receive your normal pay. Please keep in mind that regular paid time off practices continue to apply -- for example, if you take a day off, you should use your vacation time.

 

Can I earn overtime if I am working remotely?
Please follow your department’s normal policies and procedures for overtime.

 

What are some resources I can use as a supervisor and/or as an employee to help be successful in a  working-from-home situation?
Supervisors and employees will need to communicate well and be more involved in the daily duties and projects. Conversations will need to include creating a plan for remote work and take into account child care, elder care and possible illness. Please also consider flexibility with regard to work hours. Human Resources has put together a set of resources on LinkedIn Learning -- Remote Working: Setting Yourself and Your Teams Up for Success -- to help you manage during this unique time.

 


BUSINESS AND OTHER OPERATIONS

How to I pick up my paper check (for a reimbursement and paycheck)?
In-person pickup of paper checks is not available. If you have not set up direct deposit, a paper check will be mailed to you. You can also set up direct deposit in the Financial Management and HCM system, using the quick reference guides below:

 

Are there any changes to the deadlines for payroll or time cards?
No. Deadlines for payroll and time cards remain the same.

 

If I am working remotely, how should I report my time?
Procedures for reporting time remain unchanged.

 

Are there any areas of FERPA that we need to be aware of as we work remotely?
As the University of Wyoming engages in proactive measures to safeguard all campus community stakeholders, faculty and staff working from home should continue to exercise caution when accessing educational records from a remote location.

Please do not generate documents that include personally identifiable information (PII).

Install Pulse Secure on your computer for VPN access. Call UWIT Help Desk at 307-766-HELP (4357) if assistance is required.

Additionally, remember to preserve the integrity of educational records by minimizing screens and locking your computer when away from your work station.

Additional resources and information from the Department of Education regarding FERPA can be found online at the FERPA Official Website.

Specific Department of Education responses regarding FERPA and PII protections related to actions impacted by COVID-19 are also available on this FERPA and Corona Virus FAQs document.

 

Are mental health resources still available for students or employees who are experiencing a crisis?
Yes. The University Counseling Center offers student counseling services including crisis intervention free of charge to currently enrolled University of Wyoming students. Clinic hours: Monday-Friday, 8 a.m.-5 p.m. After-hours crisis hotline: (307) 766-8989. The University will also offer remote counseling support.  For questions, call (307) 766-2187.

The University of Wyoming offers an Employee Assistance Program (EAP) that provides benefited employees and their household members with professional counseling, as well as legal and financial assistance. UW partners with MINES and Associates of Littleton, Colo., to provide services at no cost to UW employees. Access any of the services by visiting the MINES and Associates website or by calling 1-800-873-7138. 

 

If I have additional questions about the university’s actions regarding COVID-19, whom can I contact?
Please see the university’s COVID-19 web page, which includes several contact numbers.  

 


TRAVEL

What travel restrictions are in place at UW?
The university has suspended all institutionally sponsored travel through July 30, unless mission critical and approved by the division vice president.

Individuals returning from a country currently at a CDC Warning Level 3 status should stay away from campus and self-monitor and self-isolate for 14 days following their return. Employees should coordinate with their vice president to facilitate working remotely if appropriate.

Other FAQs


In this time of uncertainty, we’re dedicated to helping answer your questions based on the latest information regarding the COVID-19 (novel coronavrius) pandemic.

 

>> Student FAQs

>> Staff FAQs

>> Faculty FAQs


Additional Health Information

UW’s interdepartmental task force is diligently monitoring events worldwide to try and anticipate and prepare for potential changes. Here are some essential resources for global travel alerts and warnings to visit before you travel abroad:

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Accreditation | Virtual Tour | Emergency Preparedness | Employment at UW | Privacy Policy | Harassment & Discrimination | Accessibility Accessibility information icon