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Sexual Misconduct Investigation Process

How DOS Receives a Report

Summary: Incident is reported online: or in person Dean of Students - 128 Knight Hall

There are a few ways for DOS to receive information about possible sexual misconduct. Some of the most common methods include:

  • A student who identifies as a victim notifies the DOS that they believe they have experienced sexual misconduct.
  • A person who knows about the alleged incident notifies DOS in person or through the online report form.
  • Law enforcement receives a sexual misconduct report or order of protection involving one or more students, and notifies DOS.
  • An alleged incident of sexual misconduct is reported in the media, and includes the name of one or more students.

Regardless of how the report comes to the DOS, the Sexual Misconduct Investigator will reach out to the person identified as the victim/complainant to schedule an intake meeting.

Intake Meeting and Report Assessment

Summary: Sexual Misconduct Investigator meets with the complainant concerning interim measures and next steps. Some cases may not rise to a potential policy violation.

In the initial meeting with the victim/complainant, the Sexual Misconduct Investigator reviews a list of resources available to the student, offers to assist in connecting the student with any desired resources, and answers questions about the investigation and adjudication process. The Investigator also assesses any safety concerns concerns the student has, and explains what options are available to address those concerns.

Certain reports, while disruptive, may not be a violation of UW policy. In these cases, the Investigator will offer support resources to the student, but will clarify that UW cannot investigate the complaint any further.

For reports that, if true, describe a policy violation, the Investigator asks the complainant if they would like a UW investigation. In certain egregious cases, the Investigator may notify the complainant that UW is required to investigate given the severity of the reported misconduct or other concerns, such as a possible repeat offender. In most cases, a complainant will have the option to choose a UW investigation or no UW investigation.

Investigation: Requested or UW Inititated

Summary: Complainant requests investigation OR campus has a safety concern. A Notice of Investigation is sent via email to respondent. An investigator is assigned to the case.

If an investigation if requested, a notice of investigation is sent to the other involved student(s), the respondent(s). The respondent is welcome and encouraged to schedule an intake meeting with the Investigator, who will review a list of resources available to the student, offers to assist in connecting the student with any desired resources, and answers questions about the investigation and adjudication process. The Investigator also assesses any safety concerns concerns the student has, and explains what options are available to address those concerns.

The Investigator then schedules follow up meetings with all involved complainants and respondents to have a detailed conversation about the reported incident and to gather any relevant information, including names of witnesses, copies of digital/online communications, and anything else that students would like to share with the Investigator.

No Investigation

Summary: Support provided to complainant. No further action is required at this time. Case is closed.

If a complainant requests that UW not investigate, and UW has no safety or other concerns that would require an investigation, then the Investigator will refer the student to support options and resources and close the case. The complainant has the option to reopen the case at a later date by notifying the Investigator that they would like an investigation.

Investigation: Interviews and Information Gathering

Summary: Factual witnesses, notes, medical information, electronic communication, etc. are collected. Complainant(s) and Respondent(s) meet with Investigator to provide verbal factual statements. Each review their statement and sign with the Investigator and can bring an advisor of their choosing to each meeting.

During the Investigation, the Investigator meets with the complainant(s), respondent(s), and any witnesses who can speak to the events surrounding the reported incident. The Investigator also collects any materials provided by students involved in the investigation that may clarify a student's description of events.

Complainants, respondents, and witnesses may meet with the Investigator as many times as necessary to provide a thorough accounting of the reported incident. The investigation is concluded when all involved students feel that they have provided all available and relevant information and have nothing additional to share with the Investigator. At the conclusion of the investigation, the Investigator reviews all of the provided information, makes a determination using the "preponderance of the evidence" standard, and writes a report of investigation (ROI) detailing their considerations and the investigation outcome.

Report of Investigation (ROI)

Summary: The Investigator writes a report of investigation (ROI) using a "preponderance of the evidence" standard. Complainant and Respondent receive a copy to review and prepare for a hearing, if the case moves forward. Case is referred to Student Conduct.

The report of investigation (ROI) is provided to the complainant(s) and respondent(s), and includes details about all of the individuals interviewed and statements shared; additional materials provided by involved students; considerations based on UW policy definitions; and the Investigator's rationale and decision regarding the investigative outcome.

Outcome: Violation

Summary: There is sufficient information based on the investigation to refer the matter to a Conduct Hearing. Student Conduct works with all parties to schedule a hearing and prepare. Complainant and Respondent receive a hearing packet.  A Respondent can accept responsibility before a hearing.

Outcome: No Violation

Summary: There is not sufficient information based on the ROI for allegation to be considered a violation of the Title IX/Sexual Misconduct Policy. Student Conduct may determine other student code violations, supportive measures, and/or university directives.

Violation: Conduct Hearing

Summary: The hearing officer oversees the hearing process. They write a final report and determine responsibility, outcomes and sanctions related to the allegations. The report is sent within 10 business days of the hearing.

Conduct Hearing Appeal

Summary: May be submitted to the designated Campus Administrator by either party within 5 days of the hearing outcome. If there is no appeal within the 5 day window, the initial hearing outcome is the final decision. If one or more students appeal the initial hearing outcome, the final decision is made within 5 business days of the appeal(s).

Contact Us

Dean of Students Office

Knight Hall 128

Dept. 3135, 1000 E. University Dr.

Laramie, WY 82071

Phone: 307-766-3296

Fax: 307-766-3298


1000 E. University Ave. Laramie, WY 82071
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