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System Access & Onboarding

In order to obtain basic access to WyoCloud, the university’s Financial Management and Human Capital Management System, all employees must complete training assigned to them through the Learning Management System, Oracle Learning Cloud, at the time of hire. After completing the required training, access is granted to the system by close of the following business day.  

Below you will find the listing of all different types of system access and onboarding trainings that are available and the links to take/sign-up for a training if not yet completed.

System Access (Online, Self-Paced, Training Materials)

Below outlines the assignment categories and the associated assigned and optional basic access training. 

Hourly Non-Benefited Employees 

Assigned Training:  

  • HCM Basic Access Training 

Optional Training 

  • WyoCloud Introduction to Financial Management for Non-Benefited Employees 

Salaried Exempt Non-Benefited 

Assigned Training 

  • HCM Basic Access Training 

Optional Training 

  • WyoCloud Introduction to Financial Management for Non-Benefited Employees 

Salaried Non-Exempt Employees 

Assigned Training 

  • HCM Basic Access Training 

  • Financial Management Basic Access Introduction Training 

Salaried Exempt Employees 

Assigned Training 

  • HCM Basic Access Training 

  • Financial Management Basic Access Introduction Training 

Training on the contract module is required prior to obtaining access. Any employee who has a responsibility to create, submit, or review contracts can search for and complete the training for access. A direct link to the training is available here:
Training on the costing module is required prior to obtaining access. Decentralized Human Resources (DHRs) and Cost Center Approvers (CCAs) are typically the appropriate roles assigned to this training. This process is only used to change costing for the current period and going forward on costing changes with Graduate Assistants (GAs).
The Effort Compensation Compliance system (ECC) is the After-the-Fact effort reporting system used by the University for certifying that salaries charged or contributed to all sponsored projects are reasonable and consistent with the portion of total professional activity committed to the projects.No training is required for access. Specific positions/roles (i.e., Principal Investigator (PI), Accountant, or Business Manager) may require access and are assigned a role within ECC by the Office of Sponsored Programs.

Request for access should be emailed to ecc_help@uwyo.edu where the appropriateness of access will be reviewed.

Access to the Awards Management module is solely based on when an employee is assigned to a sponsored program/award (ex. Principal Investigator (PI) or Project Manager). Employees assigned to an award will only have access to those awards/projects within this module 
Enterprise Performance Management (EPM) is used to build budgets by approved budget managers across campus. Access is limited to a budget manager in each area. Once approved for access, the budget manager must complete training. 

To request or change access to the Enterprise Performance Management (EPM) system, please email budget-office@uwyo.edu.

Instructor-Led Onboarding for Financial Positions

New employees with a financial position (ex. accountant, business manager, director, etc.) are required to complete a 4-hour instructor-led training to acquaint them with the financial policies and procedures at the university. This training will be assigned to them upon hire where they can sign up for the next available training.

Other employees who are not automatically assigned the training have the option to sign up for and attend a training session. This should be coordinated with your supervisor.

Contact Us

Financial Affairs Support Team
Merica Hall - Second Floor
1000 E. University Ave
Laramie, WY 82071
Phone: (307)766-4340
Email: FAST@uwyo.edu
Contact Us

Financial Affairs Support Team

Merica Hall - Second Floor

1000 E. University Ave, Dept. 3314

Laramie, WY 82071

Phone: (307) 766-4340

Email: FAST@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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