HR Confidentiality Agreement Information

The purpose of this agreement is to provide expectations and guidelines for protecting and ensuring the confidentiality of data and information related to Human Resources (HR) at the University of Wyoming. It is crucial that all Human Resources personnel, designees, and those with access to HR data respect the confidentiality of prospective candidates, applicants, and employees at the University of Wyoming. Those granted access to HR information, systems and data will make all appropriate efforts to protect and secure university data and information.

Currently, those that would need to review and sign the agreement are the following:

• HR or Payroll Personnel
• IT Personnel with access to confidential HR or Payroll data
• HR and Finance Business Analysts
• Cost Center Approvers that wish to access restricted HR and/or Financial information
• Decentralized HR Representatives that wish to access restricted HR and/or Financial information
• University employees involved in quarterly upgrade testing for WyoCloud
• Any other University employee that requests access to confidential HR or Payroll data through Oracle Analytics Cloud or BI Publisher

Confidential HR information includes but is not limited to Employee Information (personal identification details, job application details, hiring information, new-hire paperwork, performance information, compensation and benefits details, payroll information, termination, attendance details, personnel files, background check and EEO and disability identification details); Health & Medical Information (ADA details, HIPAA details, FMLA details, Workers’ Compensation details); Investigation Records; Reporting Data; et. al.  Additional information contained in any related paper or electronic record inside or outside of the system or database of record is also included.

The following will need to review and fill out a new HR Confidentiality Agreement every year:

• Cost Center Approvers
• Decentralized HR Representatives
• University employees involved in quarterly upgrade testing for WyoCloud
• Any other University employee that requests access to confidential HR or Payroll data through Oracle Analytics Cloud or BI Publisher