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Employee Benefits

Termination Checklist

Terminations must be submitted into HCM prior to the employee’s last day of work. Submission can be entered by either the supervisor or department Decentralized Human Resouces Representative.

Benefited Terminations

  1. Employees may contact Cherise Laud with the Human Resources-Benefits Office at 766-2437 for a review of their benefits.
  2. Employees may contact Renee Ballard with the Human Resources-Employee Relations Office at 766-2438 to schedule an exit interview.
  3. Alert Asset Management when there is to be a termination. An inventory report would be run based on that individual’s name. If there are assets assigned to that person, the inventory would need to be updated by the department to show who would be taking over the assignment of those assets. Asset Management can verify that all the appropriate paperwork has been completed.
  4. Two weeks prior to termination p-cardholders shall: notify Procurement Services and request the p-card be closed; complete and submit any outstandings p-card expenses; destroy the card.
  5. Departmental keys need to be turned into the department prior to termination.
  6. Parking permits need to be turned in to Parking and Transportation or to Human Resources at the employee’s exit interview.
  7. Exiting employee must report all vacation and sick leave usage to the department and the department needs to post time to the appropriate system prior to the employee’s last working day.
  8. Exiting employee should provide forwarding address and phone information to via HCM Personal Information and the date they want it to be effective.
  9. Supervisor or DHR will complete the termination in the HCM system and upload the Termination Leave Option form that the employee signs (for benefited employees who accrue vacation) and upload that to the system for review and processing. Upload a copy of the employee’s resignation letter.
  10. Please advise exiting employee that all computer/email access will be removed 24 hours after last physical day worked.  Note: Board Retirees will maintain their email access.
  11. Download or print payslips and W2 forms prior to HCM access removal.

Non-Benefited Terminations

  1. Terminating employee should provide forwarding address and phone information to via Employee Self-Service and the date they want it to be effective.
  2. Department completes the termination in the HCM system.
  3. Please advise exiting employee that all employment related computer/email access will be removed 24 hours after last physical day worked.  Keep in mind students will retain their email address and the associated student access.
  4. Download or print payslips and W2 forms prior to HCM access removal.
Contact Us

Human Resources Benefits Office

Campus: Hill Hall rooms 339, 341, 343

Mail: Dept. 3422

1000 E. University Ave.

Laramie, WY 82071

Office Hours: Monday - Friday

Regular: 8:00 am - 5:00 pm

Summer: 7:30 am - 4:30 pm

Phone: 307.766.2215

Fax: 307.766.5636

Email: hrbenofc@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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