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Exiting The University

Resignation Letter

Employees are asked to give as much notice as possible of their intent to leave a position by notifying their supervisors and/or appointing authority with their projected date of resignation.  Positions that are non-exempt should give at least 10 working days' notice, while exempt positions should give at least 20 working days notice.  The employee should notify their supervisors and/or appointing authority with a written or emailed resignation letter.  Once a resignation has been recieved, if the employee requests to rescind the resignation, it is within the University's sole discretion whether or not to grant this request.  Rescission may not be possible if the University has formally accepted the resignation.

Terminal Leave Option Form

Resigning employees need to complete a Termination Leave Option Form with your decentralized HR representative. This form provides information on how you would like your unused sick and vacation time paid out.

  • Sick Leave - Employees will receive payment of 100% of the current salary rate for one-half of their current sick leave balance as of their termination date, with a maximum payout of 480 hours. Employees who provide fewer than two weeks’ notice of their intent to resign, will be paid in a lump sum for one-half of their accrued sick leave. Other employees may elect a lump sum payment, or terminal leave. Employees who do not elect either option will be paid in a lump sum.

  • Vacation Leave - Staff employees will receive payment for 100% of the current salary rate for their unused vacation (up to a maximum of 352 hours).  Employees who provide fewer than two weeks’ notice of their intent to resign, will be paid in a lump sum for their vacation leave. Other employees may elect a lump sum payment, or terminal leave. Employees who do not elect either option will be paid in a lump sum.

  • Employees are entitled to be paid for their the combination of unused vacation and 50% of sick leave (not to exceed 480 hours) in the form of terminal leave or a lump sum payment.

    • Lump Sum Payment  - will be made at one time and the benefits will end at the end of the month when the employee’s final workday occurs. Employees may want to check with their tax advisor regarding the tax implications as their payment will be larger than a regular month's pay.

    • Terminal Leave - employees can take their unused leave over time, which provides for continuation of their pay and benefits until the unused leave is depleted. This may be especially important to employees who wish to maintain their health, dental, and life insurance as long as possible. If an employee has any terminal leave time in a month, their insurance will continue through the end of that month.

     

Exit Interview

As employees exiting the University of Wyoming (UW), you can provide Human Resources (HR) with valuable feedback about your period of employment.  HR would appreciate you taking ten minutes to answer the following questions as honestly as possible.  HR will ensure that your individual responses will remain confidential and will not become part of your personnel file.  Your suggestions, comments, and observations are critically important to HR and will assist in improving the work environment at UW.  In addition to the specific topics provided, you will have an opportunity to make general comments at the end of this survey.  Thank you for your cooperation!

University Exit Interview Form

Loss of System and Email Access

Employee access to email accounts, with the exception of Board Retirees and Emeritus Faculty, will be removed 24 hours after last physical working day.  HCM access will be removed 24 hours after employee's last physical working day.

 

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