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New Employees|Information & Onboarding

Contact Us

Human Resources
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2215
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Welcome to the University of Wyoming and congratulations on your new position.


Please review the following items to ensure that you get a great start at your new job:

  • Attend New Employee Orientation.  New Employee Orientation will introduce you to the many benefits afforded to eligible benefited employees including health, dental, life insurance, vision & disability plans, flexible spending and health savings accounts, paid time off and retirement. These morning presentations are offered twice per month to help ensure that all new employees receive the necessary information about your benefit options, costs, deadlines and required forms.  A brief Summary of Benefits provides an overview of your benefits.  A packet with detailed information will be distributed at New Employee Orientation, which is scheduled on the 1st and 3rd Monday of the month but may change due to the University calendar.  A complete list of dates, time and location for all New Employee Orientations scheduled can be found here.  If alternate arrangements are needed, please notify your Employment & Staffing Partner or contact Michelle Holmes at 307-766-2438.  To review information covered at New Employee Orientation, click here!
  • Complete your I-9 and payroll documents.  On or before your first day of work, be sure to come to the Office of Human Resources, located in Wyoming Hall Room 139, to complete the I-9 form for employment.  A list of acceptable documents can be found here.  If you are beginning your employment and will not be stationed at the main campus, instructions to complete the I-9 via notary or authorized representative can be found here.  While completing paperwork in HR, you also have the option to complete the following payroll forms: direct deposit and W-4.  As a second option available to those who start their employment on either the 1st or 3rd Monday of the month, we invite you to complete your I-9 form and payroll documents while at the New Employee Orientation.  Please contact Human Resources at 307-766-2377 if you have any questions regarding this or other required documentation.
  • Review Employee Handbook.  The handbook is required reading for all employees.
  • Think about parking.  While you are visiting HR to complete paperwork, you are welcome to use the 30 minute loading/unloading zone between McWhinnie Hall and Wyoming Hall.  There is also metered parking available for use directly north of the UniWyo Bank branch on the west side of McWhinnie Hall.  To find out more about obtaining a parking permit, please visit Transit & Parking Services.
  • Access your UW email account.  It's easy!  To initiate your access, you can do so via WyoWeb or by clicking here.  Just complete the requested fields, and the system will provide you with your UW Username and an initial password.  Your email address will be your username@uwyo.edu.
  • Get your WyoOne ID Card.  As UW Staff, you have the option to obtain an identification card.  Your first card is $5.00 (replacements are $20.00).  To get your official WyoOne ID card you will need to bring a valid government issued photo ID (Drivers' License, Passport, Military ID, etc.) with you.  UW staff can use the WyoOne card to write checks on campus, use library services, use debit card features, purchase recreation through Half Acre Gym and may also be used to obtain certain discounts at UW athletic events.
  • Explore UW.  The University of Wyoming offers many opportunities and amenities to employees.  Interested in health and wellness?  Visit Half Acre Gym for information on gym passes, wellness classes and more!  For campus dining opportunities, visit Residence Life and Dining's page on campus dining services.  Need supplies for your new workspace or a UW shirt to wear on Fridays?  The University Store stocks office supplies, books, apparel and more.  Want to take a class?  Check out our tuition waiver benefit.  Do you have more questions?  Contact UW Human Resources at 307-766-2215.
  • Professional Development.  The University of Wyoming's commitment to education includes both students and employees.  Opportunities for staff and faculty professional development can be accessed via Training and Professional Development, Information Technology or Ellbogen Center for Teaching and Learning.

***For a complete and detailed checklist, click on the "Benefited" tab above.

Additional Information and Resources

University of Wyoming Organizational Chart

HR Organizational Chart

WyoWeb

General Counsel - Presidential Directives

Moving Policies & Information

New Employee?  Get connected on campus!

New Hire Paperwork Tips

New Benefited Employee Checklist 

Mandatory

________ I-9 - Due no later than your first working day or your reporting date.

The Immigration Reform and Control Act of 1986 makes it unlawful for the University of Wyoming to hire any individual who has not complied with the law's verification requirement.  International employees MUST go to International Student Services (ISS), Knight Hall, Room 241, first before completing their I-9. To complete an I-9 form, international employees must submit original documents that establish employment authorization (passport, I-94 and I-20).  For more information or questions contact the Human Resources Department at (307) 766-2215 or jobapps@uwyo.edu. You may download an I-9 form but do not fill it out until you bring it to the Human Resources Department, Room 139, Wyoming Hall. 

________ New Employee Orientation

New Employee Orientation is offered twice per month for all new benefited UW employees by the department of Human Resources.  You will be given information and the opportunity to enroll in the health, dental and life insurance plans.  Orientation also covers your retirement plan options, sick leave and vacation accruals, safety and a number of different topics. 

Who is orientation for?

Orientation is held for all new benefited employees. It is the official channel for you to receive insurance information and training required for all UW employees.

How do you know when to attend orientation?

Depending on your start date, your Employment & Staffing Partner will work with you and your hiring department to determine which orientation you will attend.

________ Retirement - Enrollment is due within 31 days of eligibility.  Eligibility is the first day of the month following the date of hire.

State law requires all benefited UW employees to participate in either the Wyoming Retirement System or TIAA-CREF. Since there is a choice of programs, employees must determine in which they will be enrolled and sign up accordingly. You can find more retirement information here. Employees may complete the enrollment papers during employee orientation or deliver them to Human Resources located in Room 148 and/or 150, Wyoming Hall, (307) 766-2437 or (307) 766-2438.

________ Insurance - Enrollment is due within 31 days of eligibility.  Eligibility is the first day of the month following the date of hire.

Health, dental and life insurance is available for benefited UW employees. Contact the Employee Benefits Office in Human Resources, 148 and/or 150 Wyoming Hall, (307) 766-2438. You must enroll in the plans to have coverage or waive this option in writing on the required form.

Optional

_______ WyoOne ID Card

The WyoOne ID card is your University identification card. It allows you to write checks on campus, use library services, apply for a parking permit, access recreational facilities (purchased separately), and to receive a discount on athletic tickets (restrictions apply). It can also be used as a debit card for on-campus purchases. Spouses and dependent children are eligible for a card. Contact the WyoOne ID Office in Knight Hall, Room 28 or (307) 766-5267.

________ Direct Deposit

Direct Deposit is available for all UW employees. Contact the Payroll Office, 139 Wyoming Hall, (307) 766-2217.

________ Parking Permits

Vehicle and motorcycle parking permits are available to employees. Contact Transit and Parking Services, 462 N 10th St., (307) 766-9800.

________ Campus Recreation Membership

Campus Recreation membership includes the use of free and machine weights, climbing wall, running track, multi-use hardwood courts, cardio machines, pools, and the intramural sports, club sports, and the Outdoor Adventure Program services. A variety of classes are available. Membership requires semester, annual fee payment or monthly payroll deduction. For more information or to sign up stop by the Half Acre service window in the main lobby of the building or call (307) 766-5586.

________ Supplemental Retirement Plan

The state contributes one $20 contribution per month toward an elected tax sheltered supplemental retirement plan.

________ Computer Accounts and Email Addresses

Information about computer accounts is available online at www.uwyo.edu/InfoTech/Support/data/accounts.htm.

Administrative computer accounts (Banner - Student Information System, PSHRMS - Human Resource Management System, PISTOL and BSR Advance) are requested by submitting the appropriate Account Action Form online at https://uwadmnweb.uwyo.edu/UWACCOUNTS/form/ or by contacting the Access Management Office by phone at (307) 766-5747 or by email at accounts-it@uwyo.edu. A UWYO domain account is required to request an administrative computer account.


________ Telephone Service

To obtain a new UW telephone line contact the IT Telecom Help Desk at (307) 766-4357, option 2. More information about telephone service, telephone sets, telephone features, etc., is available online at http://www.uwyo.edu/InfoTech/Services/Phones/.

________ Training and Development

A wide range of personal and professional development opportunities are available, free of charge, to all UW employees. Examples of topics are supervisor development, communication, teamwork, time management, safety, and defensive driving (to fulfill UW requirements and to possibly reduce your insurance rates). There is a regular schedule of course offerings, online courses that can be taken anytime at your convenience, and special sessions can be developed and conducted throughout the state. For more information, contact the Training and Development Office at (307) 766-3521 or visit HR Professional Development.

New Student Employee Checklist

  ________ Job Applications

The Human Resources Department utilizes HRMS to post all on-campus and student job opportunities.  Please visit here to see all the student employment opportunities.  The student will apply to most jobs electronically.  Job notices will list the skills required, hours needed, and rate of pay.  Opportunities often exist in libraries, physical plant, food service, campus recreation, athletics, information technology, Student Union, and other campus departments.  If you have questions or need further information please call (307) 766-2215 or stop by Human Resources at Wyoming Hall, Room 139. 

 ________ Federal Work-Study Employment Opportunities

Work-study opportunities can be found by visiting a financial aid professional at the Office of Student Financial Aid in Knight Hall, Room 174.  For more information about the Work-Study program, who qualifies, and how to apply, please visit the Financial Aid website.

________ Campus Map

If you would like to take a virtual tour of the campus you may visit http://www.uwyo.edu/tour/. To print off a copy of the campus map visit http://www.uwyo.edu/uw/tour/_files/docs/uw-laramie-campus.pdf

Mandatory!

________ I-9 Due no later than your first working day or your reporting date.

The Immigration Reform and Control Act of 1986 makes it unlawful for the University of Wyoming to hire any individual who has not complied with the law's verification requirement.  Both students and other international employees MUST go to International Student Services (ISS), Knight Hall, Room 241, first before completing their I-9.   To complete an I-9 form, international employees must submit original documents that establish employment authorization (i.e. passport and I-94).  For more information or questions contact the Human Resources Department at (307) 766-2215 or jobapps@uwyo.edu.  You may download an I-9 form and complete it with Human Resources Department, Wyoming Hall, Room 139.

 ________Social Security Number ASAP

All potential UW employees must have a valid U.S. Social Security Number.  Applications for a Social Security Number can be obtained from International Student Services (Knight Hall, Room 241).  On-line applications are also acceptable, and can be found at http://www.ssa.gov.  To get an original number and card, you'll need to complete an Application for a Social Security Card (Form SS-5), and show documents that prove your age, identity, U.S. citizenship or lawful alien status.

The process of receiving your permanent number and card can take anywhere from six to eight weeks.  In the meantime, you will be assigned a temporary Social Security number by Human Resources, Admissions, or the Campus Express office.  It is imperative that you bring your permanent number to Human Resources or Payroll Office as soon as you receive it. 

 ________ International Student Services (ISS) Check

All non U.S. citizens and/or permanent residents must first confirm their immigration status and/or employment eligibility with International Student Services (Knight Hall, Room 241) prior to beginning any employment at the University of Wyoming.  These potential employees must bring relevant original travel/employment documents (i.e., valid passport, I-94, I-20/DS-2019, Resident Alien Card (Green Card), or I-797 (Approval Notice) to ISS for review prior to initiating the I-9 process.

________ Visa Applications/Fees

Non-immigrants that have questions regarding a change to their current visa status are urged to check with International Student Services (Knight Hall, Room 241) prior to making arrangements for any change in employment.  Please Note:  Visa fees and immigration petition fees are the responsibility of the individual and not the University of Wyoming. 

________ Tax Information

All International Employees must contact the Tax Office, Room 401, Old Main, prior to receiving their first paycheck to determine their status regarding United States taxes.  The United States has tax treaties with several countries that reduce tax rates on certain types of income.   Tax treaty information is available.  Exemption from taxes is not automatic.  Make an appointment with Casey Green (307) 766-2821 to review your tax situation and fill out any required paperwork to claim tax treaty benefits you may be entitled to.

Optional!

________ WyoOne ID Card

The WyoOne ID card is your University identification card.  It allows you to write checks on campus, use library services, apply for a parking permit, access recreational facilities (purchased separately), and to receive a discount on athletic tickets (restrictions apply).  It can also be used as a debit card for on-campus purchases.  Spouses and dependent children are eligible for a card.  Please contact the WyoOne ID Office in Knight Hall, Room 28 or (307) 766-5267 with questions.

 ________ Direct Deposit

Direct Deposit is available for all UW employees.  Contact the Payroll Office, 139 Wyoming Hall, (307) 766-2217. You may also print off the form.

 ________ Parking Permits

Vehicle and motorcycle parking permits are available to employees.  Contact Transit and Parking Services @ 462 N 10th St, (307) 766-9800 or obtain a form for permits online at http://uwyo.edu/tap.



New International Employee Checklist

Mandatory

________ International Student Services (ISS) Check

All non U.S. citizens and/or permanent residents must first confirm their immigration status and/or employment eligibility with International Student Services (Knight Hall, Room 241) prior to beginning any employment at the University of Wyoming. These potential employees must bring relevant original travel/employment documents (i.e., valid passport, I-94, I-20/DS-2019, Resident Alien Card (Green Card), or I-797 (Approval Notice) to ISS for review prior to initiating the I-9 process.

 

________ I-9 - Due no later than your first working day or your reporting date.

The Immigration Reform and Control Act of 1986 makes it unlawful for the University of Wyoming to hire any individual who has not complied with the law's verification requirement.  Both students and other international employees MUST go to International Student Services (ISS), Knight Hall, Room 241, first before completing their I-9. To complete an I-9 form, international employees must submit original documents that establish employment authorization (passport, I-94 and I-20).  For more information or questions contact the Human Resources Department at (307) 766-2215 or jobapps@uwyo.edu. You may download an I-9 form but do not fill it out until you bring it to the Human Resources Department, Room 139, Wyoming Hall.

 ________Social Security Number - ASAP

All potential UW employees must have a valid U.S. Social Security Number. Applications for a Social Security Number can be obtained from International Student Services (Knight Hall, Room 241). On-line applications are also acceptable, and can be found at http://www.ssa.gov. To get an original number and card, you'll need to complete an Application for a Social Security Card (Form SS-5), and show documents that prove your age, identity, U.S. citizenship or lawful alien status.

The process of receiving your permanent number and card can take anywhere from six to eight weeks. In the meantime, you will be assigned a temporary Social Security number by Human Resources or the Campus Express office. It is imperative that you bring your permanent number to Human Resources or Payroll Office as soon as you receive it.

 ________ Visa Applications/Fees

Non-immigrants that have questions regarding a change to their current visa status are urged to check with International Student Services (Knight Hall, Room 241) prior to making arrangements for any change in employment.  Also any change in the visa should be brought to Human Resources for updating your status.  Please Note:  Visa fees and immigration petition fees are the responsibility of the individual and not the University of Wyoming. 

________ Tax Information

All International Employees must contact the Tax Office, Room 401, Old Main, prior to receiving their first paycheck to determine their status regarding United States taxes.  The United States has tax treaties with several countries that reduce tax rates on certain types of income. Tax treaty information is available.  Exemption from taxes is not automatic.  Make an appointment with Casey Green (307) 766-2821 to review your tax situation and fill out any required paperwork to claim tax treaty benefits you may be entitled to.    

________ Retirement - Enrollment is due within 31 days of eligibility.  Eligibility is the first day of the month following the date of hire (benefited employees only).

State law requires all benefited UW employees to participate in either the Wyoming Retirement System or TIAA-CREF. Since there is a choice of programs, employees must determine in which they will be enrolled and sign up accordingly. More retirement information is available. Employees may complete the enrollment papers during employee orientation or deliver to Human Resources located in Room 139, Wyoming Hall, (307) 766-2437. 

________ Insurance -Enrollment is due within 31 days of eligibility.  Eligibility is the first day of the month following the date of hire (benefited employees only).

Health, dental and life insurance is available for benefited UW employees. Contact the Employee Benefits Office in Human Resources, 141 Wyoming Hall, (307) 766-2438. You must enroll in the plans to have coverage or waive the option in writing.

Optional

________ WyoOne ID Card

The WyoOne ID card is your University identification card. It allows you to write checks on campus, use library services, apply for a parking permit, access recreational facilities (purchased separately), and to receive a discount on athletic tickets (restrictions apply). It can also be used as a debit card for on-campus purchases. Spouses and dependent children are eligible for a card. Contact the WyoOne ID Office in Knight Hall, Room 28 or (307) 766-5267.

 

________ Direct Deposit

Direct Deposit is available for all UW employees. Contact the Payroll Office, Wyoming Hall 139, (307) 766-2217.

 

 ________ Parking Permits

Vehicle and motorcycle parking permits are available to employees. Contact Transit and Parking Services, 462 N 10th St, (307) 766-9800.

 

 ________ Campus Recreation Membership

Campus Recreation membership includes the use of free and machine weights, climbing wall, running track, multi-use hardwood courts, cardio machines, pools, and the intramural sports, club sports, and the Outdoor Adventure Program services. A variety of classes are available. Membership requires semester or annual fee payment. For more information or to sign up stop by the Half Acre service window in the main lobby of the building or call (307) 766-5586.

 

 ________ Supplemental Retirement Plan - (benefited employees)

The state contributes $20 (matching) toward tax sheltered supplemental retirement plans.

 

________ Computer Accounts and Email Addresses

Information about computer accounts is available online at www.uwyo.edu/InfoTech/Support/data/accounts.htm.

Administrative computer accounts (Banner - Student Information System, PSHRMS - Human Resource Management System, PISTOL and BSR Advance) are requested by submitting the appropriate Account Action Form online at https://uwadmnweb.uwyo.edu/UWACCOUNTS/form/ or by contacting the Access Management Office by phone at (307) 766-5747 or by email at accounts-it@uwyo.edu. A UWYO domain account is required to request an administrative computer account.

 

_________ Telephone Service

To obtain a new UW telephone line contact the IT Telecom Help Desk at (307) 766-4357, option 2. More information about telephone service, telephone sets, telephone features, etc., is available online at http://www.uwyo.edu/InfoTech/Services/Phones/.

 

                   Training and Development

A wide range of personal and professional development opportunities are available, free of charge, to all UW employees. Examples of topics are supervisor development, communication, teamwork, time management, safety, and defensive driving (to fulfill UW requirements and to possibly reduce your insurance rates). There is a regular schedule of course offerings, online courses that can be taken anytime at your convenience, and special sessions can be developed and conducted throughout the state. For more information, contact the Training and Development Office at (307) 766-3521 or visit HR Professional Development.

Helpful Information

Moving to Laramie

Moving Policies and Information

Professional Development
The University of Wyoming's commitment to education includes both students and employees. Opportunities for staff and faculty professional development can be accessed below:

Training and Professional Development

Informational Technology

Ellbogen Center for Teaching and Learning

Organization
The University of Wyoming is a large multi-faceted institution. The Organizational Chart provides an overview of the university.

Parking
Where do I park? How do I obtain a parking pass? How does the shuttle system work? Answers to questions such as these can be found at Transit and Parking.

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