Request Coe Library Meeting Rooms

About Coe Library Spaces

The primary purpose of the University of Wyoming Libraries is to provide collections, services and study space for students, faculty and staff. Requests for use of library facilities for meetings, lectures, seminars and conferences sponsored by campus departments or outside groups will be considered on an individual basis and are subject to approval by Libraries Administration. Coe Library building occupants have priority over non-building occupants, UW affiliated groups have priority over non-UW groups; other groups and organizations may use our space only with approval from the Dean of Libraries or delegate.

This web page is for requesting Coe 504 and 506 meeting rooms only. Group study and viewing rooms are governed by study spaces policies. Classroom and consultation rooms are governed by library classroom policies.

Main Page

General Guidelines for use:

  1. With very few exceptions, there are no spaces in Coe Library available for regularly scheduled classes, reoccurring meetings, or reoccurring group study/meeting purposes.
  2. To use the meeting rooms, the person responsible for the group must complete a reservation request form. Reservation requests are used to inform and ensure that groups comply with library policies. UW Libraries reserves the right to determine whether or not a prospective use falls within meeting room policies. A reservation request must be reviewed and approved before reservations will be confirmed.
  3. Use of the meeting rooms must adhere to general use policies as defined in UW Regulation 6-4 Use of University Buildings, Grounds and Services (PDF) and UW Libraries Space Use Policy (PDF).

 

Conferences utilizing rooms from different policy areas will be coordinated by the Libraries’ Dean's Office.


Please complete and submit to the Dean's Office to request meeting room(s).

Event Accessibility & Inclusion

UW Libraries' is committed to creating welcoming and accessible spaces for all. In that vein, we're happy to provide basic suggestions to make an event more accessible and inclusive:

  • When promoting your event, be sure to include contact information so accessibility accommodation requests can be made.
  • In event setup, identify places for chairs to be removed to accommodate attendees in wheelchairs. 
  • Label areas where seating is reserved for those who have vision and hearing impairments.
  • Make sure rooms are fully lit so those attendees with vision limitations can see in the room.
  • If you are showing a video or a clip, consider using subtitles/closed captioning and if someone is presenting, request they use a microphone for those with hearing limitations. 
  • If your event is open to the public, request a transcriptionist and/or interpreter to ensure everyone in attendance can fully engage with your event. UW University Disability Support Services provides this service.
  • See the Public Event and Program Accommodations Standard Administrative Policy and Procedure (PDF) for more information

EXHIbit Space

UW Libraries supports hosting exhibits by University of Wyoming students, faculty, staff, and other educational partners. Wall space for exhibits is available on Levels 2 and 3 of Coe Library. Secure lighted glass display cases are also available on Level 3 (five lockable glass-front sections, each 5’ high x 3’ wide, with three adjustable shelves per section). These areas are also used for library displays and require reservations in advance.

 

For questions related to exhibit space please contact the Dean's Office and view the Exhibit Guidelines (PDF). See our events calendar for current and upcoming exhibits.

Exhibit space