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Collections (Resource Discovery & Management Division)

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Personnel in UW Libraries' Resource Discovery & Management division coordinate the identification and selection of information resources to meet the teaching and research needs of UW students, faculty, and staff and to serve the citizens of Wyoming.

Journal and Database Subscription Review

University of Wyoming librarians periodically review our online journal and database subscriptions, to assess whether collection funds are being spent optimally to support current teaching and research needs at the University. We use historical data about the aggregate use of online resources at UW to identify subscriptions where usage is very low in relation to the annual price we are paying. We take into consideration whether the information in question is available from other sources, and consult with librarians and relevant teaching faculty prior to making any decision to cancel.

Money saved through cancellation of extremely underutilized subscriptions is partly used to fund new subscriptions to in-demand journals and other online resources, and partly to pay for increases in other subscription fees - because, while the Libraries' collections budget has remained flat for many years, annual increases in most subscription prices have consistently been outstripping the inflation rate.

See below for information about actions taken as the result of the most recent subscription review:

Giving to UW Libraries


The University of Wyoming Libraries welcome donations of books and media that support the research, curricular, and recreational interests of students, staff, and faculty.

Due to the high costs of processing gifts, as well as space limitations, only those gifts in good condition that meet the Libraries' collection development goals will be considered. Please contact the Libraries in advance to discuss any materials you are considering donating. Gifts Coordinator Janet Woods can be reached at or 307-766-6793.

Materials left in book drops or dropped off at the help desk without making prior arrangements may be recycled without review. The Libraries� are unable to pay for shipping gifts at this time. Monetary gifts to cover the cost of reviewing and processing gift books are encouraged.

How to offer your collection to the Libraries

  • Create a list of the books or media you wish to donate. Include the author, title, publisher, edition, and date of publication for each item. The Libraries will generally not accept duplicates or earlier editions of owned materials. Please search the catalog while compiling your list. Verifying that the Libraries do not own titles on your list will expedite the gift process.

  • Email your list of proposed donations to the Libraries' gifts coordinator, Janet Woods at

  • Wait for a response from the Libraries about which items we can accept and how to deliver your donation. The Libraries are unable to pay for shipping gifts at this time. Gifts become the property of the Libraries and may be exchanged, donated, or recycled at our discretion.

The Libraries will not accept obsolete formats (VHS, LPs, etc.); textbooks; general encyclopedias (e.g., World Book); dirty, moldy, infested, or otherwise damaged materials; books with missing covers or pages; books with writing, highlighting, or other marks; health science books over three years old; or magazines or other periodicals (except where we have gaps in our collection).

Gift value is established by the donor. No valuation will be provided by the Libraries. See current IRS regulations regarding the value of donated property and/or consult with a tax professional. The Libraries are unable to acknowledge donations without prior arrangements. Such items will be disposed of in the most cost-effective manner possible if they are not accepted.

Special Collections

Materials related to the Special Collections of the Libraries are reviewed by the Special Collections Librarian. The Chisum Special Collections focus on areas of distinction for Wyoming.

Things to Know About Gifts of Books and Media:
  • Books abandoned in the book drop will be recycled without review.
  • Gift value is established by the donor. No formal or informal valuation will be provided by the Library. See current IRS regulations pertaining to determining the value of donated property and consult you accounting professional.
  • Eventual exchange, donation, or recycling of unneeded materials is at the discretion of the Libraries.
How to Make a Gift

Inquiries for donating books or other library materials to UW Libraries should be made by contacting Janet Woods at 307-766-6793 or

Materials should be clean and in good condition. Accepted in-kind donations are acquired with the understanding that materials become UW Libraries' property once received.


Please note that Internal Revenue Service Regulations prohibit UW Libraries from appraising or estimating the value of any gift.


Upon receipt of a gift and contact information, a donor will receive an acknowledgement letter. Electronic gift plates are also available.


Questions regarding gifts to UW Libraries can be directed to Janet Woods at or 307-766-6793.

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